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Incoming Files

Vision Commerce monitors incoming email, extracting the attached files, importing them (if they pass the stringent validation process) and updating the relevant Sales and Purchase Orders (providing they haven't already been updated.

  • Commerce checks for duplicated information (at file, order and order line level) and will not update a line or order twice.

The following is a section of an incoming Purchase Order file:
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The file will contain all the Goods Received since the last time your Warehouse generated this kind of file. If you have had to manually mark goods as Received prior to the file imported, Commerce will not try and receipt them again.


Outgoing Files

Vision Commerce will only submit a Sales Order, Purchase Order or Product Code information to your Warehouse when you decide it is time to do so.

  • This avoids Orders being sent too early and gives you time to make adjustments.
  • You can choose whether to send a file straight away or wait until later in the day.
  • You can choose to send one Order per file or send many orders on a single file.
  • Sending files through the automated service prevents errors both on the original Sending of the Orders and also receiving the Orders by your Warehouse that often occurs in a manual process.

The following is a section of an example Outgoing Sales Order file:
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Although this is just a section of the file, all the details or of all the Orders are included with a file that is then sent through to your Warehouse quickly and most importantly accurately and quickly.


Monitoring Outgoing Files

You can monitor all outgoing files from the Warehouse - Submissions screen.

  • Results are filtered by the Warehouse Group you wish to view.
  • You can look at Sales Orders, Pre-Advices and Product Codes separately.
  • You can see Order that are awaiting Submission or those that have already been submitted.
  • Although it is rarely needed, there is also an option to regenerate a file and submit it again.

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