Orders have to be allocated stock in order to fulfill the order, this is effectively confirming the order will be despatched and committing the stock to the order.
If you have entered the order manually then you will see the order here, and if you are using the web interface and you have no credit issues then the order will also be here, which allows you the ability to check and correct as you require.
Commitment at this point shows the stock as “allocated” and once you complete this process,
if you are sending files to the warehouse, you will be able to submit those after you press COMMIT.
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If you COMMIT an entry will be added to the warehouse submissions, should you then use the UNALLOCATED option in Deliver Order you need to also go into warehouse submissions and mark the order to be ignored OR if you have already sent to the warehouse you need to tell the warehouse. |
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The Warehouse Group is able to set to a default in the background, if you wish for this please contact the support team.
You have to select the warehouse group you wish to allocate orders for, alternatively you could select an individual order, an account number or even a specific product code, by default the system shows all orders needing to be released up to 7 days ahead of the current day.
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Only one person should be allocating orders for each warehouse group at any one time. More than one person committing could result in duplicate orders being committed and quantity doubling. |
You can edit the following fields at this point
Carrier (you can select multiple lines, select the used carrier, and then update)
WH Delivery Service (select from the list)
Picking Group (free entry text up to 6 characters)
Delivery Times (format hh:mm)
You are also able to obtain parcel carrier numbers from this form, if this is licensed select the items to go to the carrier, and press “Send to Carrier” (details of how this work appear in the carrier module pages) after this is done the consignment field will not be blank.
You can allocate ALL or allocate SELECTED.
Colour |
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GREEN | This order can be completely fulfilled and all lines can be allocated |
YELLOW | Able to allocate only some of the lines on this order |
WHITE | Unable to allocate any of the lines on this order |
If you hit “Commit Selected” the intention is to commit all the orders which go GREEN AND YELLOW during the allocation process.
If you hit “Commit Green” this will only commit the lines that are highlighted green
If you hit “Commit Yellow” this will only commit the lines that are highlighted yellow
Yellow Orders will only send the lines and quantities which can be fulfilled.
Commit sends the orders awaiting Confirmation of Delivery AND to the warehouse submissions (if this warehouse uses EDI submissions)
If you do not want to allocate everything then when you open this screen select the line and use the Allocate Selected and then when you COMMIT you will only be allocating and committing the one order.
A warning will show about the risks with multiple allocators for the same group
You would be able to refresh the screen using the Refresh button.
Options on the Line
INV Only | If you select this box the stock will be allocated and automatically deliver confirmed sending it straight to the invoice stage of the process You should use this if you are processing an invoice for the warehouse for losses in store where the stock has already been despatched and you do not with to send the warehouse a new submission file |
Pick Ups
This section operates the same way as the orders section above. However, anything allocated here will generate a pre-advice to the warehouse with an instruction to collect the goods if you selected that option.
This is generated from the RMA pickup
Closing the Form
Closing the form will automatically unallocated the lines waiting for the next time you run the allocation