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The Receive Purchase Order screen shows any Purchase Orders with one or more lines still waiting to be receipted

The Purchase Order will be removed from this screen when fully receipted.

Clicking on the View button opens the Purchase Order screen with the Receipting tab showing.

Product, Description, Qty Received, Qty Ordered, and Exchange Rate are all write-protected fields. If you wish to make changes to these, use the Purchase Order Details Tab before receipting the goods.

Rotation Number, Qty Received may be auto-populated if you sent the Purchase order via Warehouse Submission and have received the Goods Received file/data back from the Warehouse,

If the Warehouse requires a rotation you will have to enter one when receipting the PO.

Clicking the Receipt All button to receipt all lines for the quantity on the order. The qty on order will be added to the Received Units and Singles columns.

Upon saving the order, a message will appear regarding the Date receipted to make sure you would like to receipt using today’s date.

Underneath the Lines of the Products for the order, you can enter Internal Rotation Notes for each Product on the order.

Partial Receipting:

• There are a number of reasons why you might partially receipt a line on a Purchase Order. e.g. Not all of the stock has arrived, or stock has been landed across more than one Rotation.

• You can enter any number of received units against the line (including more than was Ordered if you need to) and save the PO.

• The remaining unreceipted unit or singles will be placed on a new outstanding line on the Purchase Order. Receipt the outstanding stock against the new line when it arrives (or remove the new line if you are not expecting any more stock).

For more information regarding the Warehouse Submissions/Documents

Amending Product Details during Receipting:

If you are aware that a Pack Size or Case Rate has changed before the product is receipted on the Purchase Order then you can use the following method to correct this:

1. Create a new product.
   You can replicate the existing product if this is easier (avoiding having to retype all the information). This will have new sales and standard cost price as well as the new pack size.

2. Before stock is receipted the Purchase Order must be changed. Remove the incorrect Product Code and replace it with the correct Code and quantity.

3. Save the Purchase Order and you can receipt the stock.

4. It is VERY IMPORTANT that you check the old Product Code for outstanding sales orders via Sales Orders - Products Maintenance.

   1. Update the Sales Order lines where the product is specified with the new Product Code taking care to set the correct new quantity.

   2. Where sales orders are allocated you may need to un-allocate the Sales Order, update it, and then re-allocate before submitting to the warehouse.