Page Comparison

...

An overview of the process can be viewed if you expand the box below

Expand
title Workflow

Receipt Details

...

This tab will show the details how the stock is landed and where the stock is landed

...

Lines section will show all the Products that you entered in the Order Item Details tab, displaying the details relevant to the landing of the goods into your system.

To generate a rotation number, you would need to highlight the lines that you wish to generate for and click on the Generate Rotation button.

Rotation numbers run sequentially each year from 1 to 999999 and will be preceded by either a 0 (UnderBond) or a D (Duty Paid).

• Each site has its own sequence of numbers, all of which reset annually. Therefore should you have multiple sites then you will see the same rotation number on multiple sites.

The Receipted Date will be filled in by the system as soon as the first part of the receipting process is completed for the current line.

• This is the actual date the Pre-Advice line is receipted and cannot be changed but you can still set a Rent Start Date to an earlier or later date for Rent charging purposes if you need to in the Storage Section on this screen.

The Split Line button is used to split a line into multiple lines in the event that the Actual Pallets, Cases or Singles received is less than Expected.

• You can register the number of Pallets, Cases and Singles received and leave outstanding lines for the remainder to be receipted at a later date.

• The original line will still show the originally expected quantity but there will be a new line with the remaining expected stock.

The Multi Reserves button is used to land a single line across multiple Reserve Customers.

• Any line that you want to land across multiple customers will need to have a Rotation number generated for it first.

...

Freeze Upon Receipt checkbox is used to automatically Freeze the stock landed on the currently highlighted line in the Lines Section.
Label Qty field defaults to the number of cases being landed but can be changed to print the number of labels required.

Location Put-Away Section

This section is used to tell the system wherein the warehouse the stock is going to be kept. Each Stock Line can be stored in a number of locations if required.

...

Most of the information will be automatically filled in from the Product Details in the Product Maintenance screen

...

Receipting Date can be changed, however, the Fixed tickbox must be ticked for the date to apply.

...

Rent Commences can be changed, however, the Fixed tickbox must be ticked for the date to apply. This is for the rent to start for the goods that you are landing.

Free Rent - The stock that you are landing has free Rent, this should be ticked this is default to be unticked

Extra Tab

Dimensions - Ability to capture dimensions on a certain product (groups) when the goods are received.

Other attributes - SSCC - Serial Shipping Container Code (SSCC) is an 18-digit number used to identify logistics units.

Click the Prepare for Bond Receipt button once all the details have been correctly entered.

• If any of the information provided is incorrect or missing you will be informed by a message.

• Once the details have passed validation the line will be passed to the next stage.

• It is not possible to un-prepared a line for Bond Receipt.

Expand
title Customs/Bond
Fiscal (Bond) Details This form is very important when you are operating a customer or excise warehouse, the information shown here has to be 100% accurate, otherwise, it will affect payments of duties, the value of those payments, and paperwork produced for the goods. Info Each line is highlighted, once you complete a line it becomes prepared, so you will always have the top line highlighted and be working on that line, you can choose another line but be careful as this is out of the normal sync. Stock Flags Flag Purpose Excise Duty Paid in the UK This flag determines whether goods are excise paid or not, it is also known as the DP flag, if this is ticked then the goods are fully excise paid. The term duty paid refers to the UK excise system which is different to the Worldwide customs system. Free Circulation This is an old term and refers to whether customs duty is paid for this stock item. Goods were referred to as “in free circulation” when customs duty was paid, which allows them to freely move around the EU, but this would apply to any customs union whether the EU or a single country. These days if it were to apply it would apply to goods in GB Note If you are not customs approved then this flag must always be set to YES   Owner Changed in the UK This is a marker relating to sales tax, the ability to have acquisition vat, and deferred vat. If you are the original imported of the goods then you are exempt from sale tax for the import, however if you have purchased the goods from a supplier within the country then you are not the original imported, and ownership of the goods has changed. Original Wooden Case This flag can be set here or set through the packaging type on the previous tab. Info This flag will be removed to be only in the stock tab in future versions Customs Duty paid in the UK This identifies if the goods had the customs duty paid in the warehouse country (Home Country) otherwise it was prepaid outside the country prior to importation. Bulk Use Allowed When receipting goods, the ability to mark them as able to use the BULK commodity code at the time of receipt. Manufacturing transfers will have a this option which will automatically mark the receipt stock following the existing ‘same customer’ checks. A new linked to option for the bulk code needs to be set against the standard commodity code which in the event of a payment being made will make the payment using the bulk code. Only the owning customer is allowed to use this feature it should not pass to another owner and not be available when goods are duty deferred for customs to an alternative account. Nill VAT Allowed We will determine whether this can be set by the supplier being the same as the customer receiving the stock, however, there are occasions when you need to set this manually. In general, if you manufacture your own goods and you purchase or grow the raw materials then this would be a NIL VAT item, so you would not pay sales tax with the duties for the purchase of the goods Duty Stamped This only becomes active when stocks are identified as needing duty stamps. In this case you need to positively confirm whether the answer is YES or NO (this will not default) Allow PVA? With this feature PVA(Postponed VAT Accounting) ''Instead of assuming PVA, it will now be optional on the pre advice when receipting new stocks’ VAT Status for this Line’ - Postponed VAT Accounting can only show if ‘Allow PVA’ is ‘Yes’, otherwise it must fall back to the existing standard / deferred option. The other fields on the form are required by HMRC for entry. Import Documents - The ability at goods in to store the many different import documents and certificates required for various commodities. This will introduce the ability to start storing import document information (for use later with CDS in Bond) for other commodities such as those that are non-wine/spirits/beer, and based on duty per KG instead. You must save the Pre-advice before clicking on this button The Import Documents will show what is set up against the Commodity Code that you are using for the product All fields apart from ID and NA (if setup) is read-only When entering an ID that does not exist in the system, the “Add Import Document” screen will populate When entering an Import Document which is not setup against the Commodity Cide, the Reason field will be greyed Values - using standard incoterms (or local customs equivalent) the value of the stocks is recorded. Excise and Tax Information - is checked to ensure that it is correct, certain fields on the right side of the form will require entry based on the commodity code and country of origin of the goods. Info We have not provided detailed guidance on these fields as they are direct requirements from customs processes and procedures and further details are better provided through the government websites, the exception are the fields shown below Tax Certificate - This is used when the goods need a tax certificate to be associated, e.g. Small brewery. If you do not associate then you will not benefit from the tax certificate. Freeze & Retrieve Later - As most customs movements require values, to leave stock off the system whilst you await this information can be problematic, this new feature was introduced to allows you to receipted the stock then enter the Costs/Trade Terms later. If you use this then any stock receipted will be frozen until the values have been entered. You will be able to enter the details in the values Screen on the stock menu.

Expand
title EMCS
EMCS (Customs Movement) Note There is no customs test site for EMCS, as such we can not easily provide sensible data in this example and customers are forced to endure testing when they go live or when there is a new version without being able to check this feature. Only at the completion of all the lines should you come to this tab on the form, because what we are trying to do here for each ARC selected is ensuring that the total commodity receipted agrees with what the customs system things you should be receiving. We use commodity groups for this comparison, each commodity code when setup will be within a commodity group e.g. 2204217900 is in groups W200. so instead of trying to compare line by line, we try to compare receipted totals per group against expected totals per group. In the top section, there will be all the ARC numbers listed, most people only have one per receipt, when you select this ARC number the bottom two boxes will be populated with the Commodity groups and the litres expected. If both sides match then you can simply change the Global Conclusion to be “Receipt Accepted and Satisfactory” and then press Confirm Selected, and this will discharge the ARC. If there are differences then you need to drill into the ARC and identify the difference line by line, with the exact line with the difference highlighted, marked with reason code set and information added. At this point, you can then confirm the arc and you would pick a reason other than the one used above.