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An overview of the process can be viewed if you expand the box below
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Receipt
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This tab will contain important information about the Pre-advice.
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Date Receipted - By default, the date in this field will show the date the Pre-Advice was created but you can change this to an earlier date if required. You will not be able to set this date un the future
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Delivery Type - Make sure you select the correct type as this will affected how the Pre-advice is processed |
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| title | Receipt Header...Delivery Types |
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Code
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Description
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Return to stock
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Landed FOC
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Int Xfer
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Land reduced rate
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Reduced %
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Freeze On Receipt
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PUR
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PUR - Purchased Goods
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RET
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RET - Return from Delivery
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TRUE
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RWW
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RWW - FOC ReWarehouse by Whse
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TRUE
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TRUE
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100
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RWC
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RWC - ReWarehouse by Customer
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RFC
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RFC - Collection from Customer
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TRA
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TRA - Transfer Internal
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TRUE
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UNS
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UNS - Unsure / Unknown
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WKO
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WKO - Works Order
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XTR
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XTR - External Transfer
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CTO
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CTO - FOC Customer Take on
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TRUE
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TRUE
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100
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STK
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STK - FOC Stock Management
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TRUE
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TRUE
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100
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CAN
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Cancelled Despatch Order
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MON
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Manufacturing On Site
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TRUE
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TRUE
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MOF
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Manufacturing Off Site
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TRUE
The Receipt Type not only affects the way the Pre-Advice will be processed but also the Underbond Status of the goods landed.
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It is very important that this is entered correctly as you will not be able to change it later on. |
If the Customer for whom the current Pre-Advice is for has the option "By Line Charge" or “By Load Charge set within their Customer Maintenance screen you will only see the Receipt By Line and Receipt By Load option and it will be selected.
The Insurance Value and Insurance Currency fields allow you to set additional costs that will be spread across all the lines on the Pre-Advice that are set to Trade Term A
The Freight Value and Freight Currency fields allow you to set additional costs that will be spread across all the lines on the Pre-Advice that are set to Trade Term A
The VAT Value Adj value and VAT Value Adj Currency fields allow you to set additional costs that will be spread across all the lines on the Pre-Advice
In this section all System Sundry Charges will be available to apply to the Pre-Advice. See Sundry Charges for more information.
For the EMCS Ref No section you will need to click on the binoculars, this will then open a new screen that will display all Inbound ARCs that are applicable to Pre-Advice, to choose the ARC here you will need to tick the box in the IsSelect column (may need to use the scroll bar at the bottom of the screen to see this column) and then click on the Select button to apply the ARC to the Pre-Advice
Receipt Details
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This tab will show the details how the stock is landed and where the stock is landed  Lines section will show all the Products that you entered in the Order Item Details tab, displaying the details relevant to the landing of the goods into your system.
To generate a rotation number, you would need to highlight the lines that you wish to generate for and click on the Generate Rotation button.
Rotation numbers run sequentially each year from 1 to 999999 and will be preceded by either a 0 (UnderBond) or a D (Duty Paid).
The Receipted Date will be filled in by the system as soon as the first part of the receipting process is completed for the current line.
The Split Line button is used to split a line into multiple lines in the event that the Actual Pallets, Cases or Singles received is less than Expected.
The Multi Reserves button is used to land a single line across multiple Reserve Customers.
Some of these fields might be mandatory before saving or processing to the next stage if the Product group of the Product has the fields ticked. Freeze Upon Receipt checkbox is used to automatically Freeze the stock landed on the currently highlighted line in the Lines Section. Location Put-Away Section This section is used to tell the system wherein the warehouse the stock is going to be kept. Each Stock Line can be stored in a number of locations if required. Take great care when using this facility because it will create Loss in Production Record.
Most of the information will be automatically filled in from the Product Details in the Product Maintenance screen
Receipting Date can be changed, however, the Fixed tickbox must be ticked for the date to apply. Pro-rata rent - To maintain the current charging methods (whereby stock receipted on a Wednesday charges the full week’s rent to cover until the upcoming Friday, for example), this must be left ticked. If you untick it (which you should be able to do), then rent won’t be charged until the next scheduled rent import. This is useful for when you a transferring stock back to the same Customer (as you might in a RE-Warehousing project). The earliest date you should use should be no more than 254 weeks from the present date. If over this amount of weeks, it will be reduced to 255 weeks. Rent Commences can be changed, however, the Fixed tickbox must be ticked for the date to apply. This is for the rent to start for the goods that you are landing. Free Rent - The stock that you are landing has free Rent, this should be ticked this is default to be unticked Extra Tab Dimensions - Ability to capture dimensions on a certain product (groups) when the goods are received. Other attributes - SSCC - Serial Shipping Container Code (SSCC) is an 18-digit number used to identify logistics units. Click the Prepare for Bond Receipt button once all the details have been correctly entered.
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