Vision Commerce can be integrated with your warehouse both in relation to submitting orders to the warehouse and in receiving files back in relation to goods received (on Purchase Orders) and orders processed (on Sales Orders) as well as Stock Exceptions.It is your own choice as to whether you have the files for Goods Received, Orders Processed and Stock Exceptions sent to you as PDFs for your information only or as back end files which are then processed and updated in Vision Commerceif this is supported by your warehouse
You can send
- XML Sales Orders via emailĀ
- XML Product Codes via email
- XML Pre-Advices via email
You can receive
- CSV Goods Received filesĀ
- CSV Stock Confirmed Picked files
- CSV Stock Snapshot files
The receiving files come to you by email and you upload these files using the Warehouse file upload menu on Vision Commerce.
Please note : If you can have your emails sent to a directory on your server we can set the system to load these files for you early in the morning, it can only be done daily and this is to ensure that the system does not duplicate any of its processing, if you want it more than daily then you have to perform that file upload yourself manually.
Vision Commerce v2.3 will bring a change to incoming files, and we will have an automatic email system which will poll for email and when a new email is received it will process it into the system, at this point we will move to XML files replacing the older CSV files.
You should also have these files sent to your own email inbox, in the case of a problem they are then there and available to be processed manually.
If you have the files sent only via email as PDFs then this will mean all purchase orders need to be manually receipted (seeĀ Receipting Purchase Orders (Stock & EP) for more details) - this means you will need to ensure all details are correct as per the goods received note you get given or told by the receiving warehouse.Ā
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If you receive and process file automatically they then there will be a report created and this can be viewed in Document Management.
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