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titleTax Code Maintenance

This allows you to set up and maintain sales tax / VAT codes
It also holds information for connecting to your finance system

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You can set view and edit existing Tax Codes, set the VAT rate, a description, and then check or un-check the Standard, Exempt and EC Exempt fields depending on your requirements.

Changes made here will affect transactions going across to Finance Software so care needs to be taken.

The green tick and Red cross in the Account System, indicates the Method and Bank data is correct for the Account Software that you are using

Update Purchase Cost

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titleUpdate Purchase Cost

This screen allows you to update purchase costs for ALL products against the Last Invoiced PO Price.

For example:

  • On a Product there is a purchase cost in the UB Per/Unit field, in the example below it is 98.5021:

  • When you purchase a product on a PO this price defaults into the line for that product.

  • However, you can overwrite this with any price that holds at the time you are buying the product.

  • When you invoice the PO you can again specify the price as per the invoice.

  • This is the 'Last Invoiced Price' for a product and can be seen by going to the Purchase Orders tab on a product, selecting the most recent PO, and then viewing the Invoicing Tab.

  • In the example below the last invoiced price is 108.5021

If at any time you wish to update ALL products to set the Purchase Cost which defaults into POs to be the last invoiced price then use the Update Purchase Cost Function.

This cannot be run for specific products, only across all products

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titlePayment Method

Payment Method is used when using the posting Orders from the website, using a Payment Method ID which will map to the correct Payment Method.

If linked with your Finance System, ensure that the “Accounts System Bank/Method ID” setup in this matches exactly with the Finance System to avoid failures during the posting process.

When Vision Commerce is configured to post Sales Receipts to a Finance Software and the Cashbook is in use, it's important to set up a payment method for each cashbook, remembering that a cashbook is necessary for each currency that you want to post to it.

The read-only fields will show which Payment is used for the following options.

  1. Pre payment’

  2. ‘Online Pre Payment’

  3. 'Payment on Sales Docs'

  4. ‘Payment on Delivery’

For more information on this please see Payment Required

Note

  • For example, you may have a 'Credit Card' payment method, if you're receiving credit card payments in multiple currencies, you will need a payment method set up for each currency, and link each of these payment methods to the corresponding cashbook.

The green tick and Red cross in the Account System, indicates the Method and Bank data is correct for the Account Software taht that you are using