Page Comparison

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1. Select the line and hit delete, which deletes the pre-advice, there is no recovery from this it is wiped forever

2. Double click the pre-advice and it opens the entry screen (which can be seen below in the manual entry, it will however open with all the details loaded that we have been told about by the customer.

Manual Pre-Advices

Pre-Advice Entry

For entering a pre-advice manually, or if you open a EDI/VCIS pre-advice you will see the same screens, the EDI pre-advice will have more details completed and filled out and you may just be able to hit save straight away, manually entered pre-advices start with a blank form ready for information to be entered.

Supplier & Shipper (Pre-Advice Header)

The very first items you need to enter before anything else is that

• Customer Code and Customer Site (this will default to the site if the customer exists only on one site)

• Customer PO Number (this is your customers' reference for their purchase)

• Advice Date (this is used for ageing purposes and reporting)

• Delivery Type - This field has a major importance to how charging for the receipt will work, there is a table below in the expand section which show all the available standard delivery types, and their default settings. You can over ride those delivery types and how they charge by setting it to be something different on the customer record.

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There is no point explaining fields which are relatively obvious what their purpose is on the form, so explanations on how to fill this are generally about the section.

Section / Field	Notes
Supplier Details	There are three options here to choose from Use my details as supplier Use a saved supplier's details Type a new supplier (and then save that supplier to use next time) Note Use my details as supplier - This will determine some customs information, if you supply your own goods then you are not liable to sales tax on those purchases. and in declarations of supplier we will stipulate that the goods we sourced from yourself. It will also effect Intrastate reporting Tip The minimum details required are Supplier Name, Address Line1, Town, Country. Warning BE CAREFUL NOT TO USE THE CUSTOMERS OWN DETAILS UNLESS THIS IS THE TRUE SITUATION
Transporter Details	This section is optional, we store Transport companies within the system, they will be marked with the INWARDS flag set and ticked. This information is mostly for informational purposes only.
PO Essential Information	This is generally used for planning purposed and aids the warehouse in working out what is arriving, especially when making a booking for goods coming into the warehouse. Expected Date - can be any date in the future Is it in a container and do you know the container number Will the goods be on slip sheets (this is because special handling equipment is required) Will the goods be palletised, this helps the warehouse determine whether the goods can be mechanically removed from the vehicle or not. Much of the time this information comes from the haulier, the customer ordering the goods is generally limited to knowing the expected date.
Shipment	This button will show the Shipment Details that have been added using the Shipment Screen You are able to edit this screen.
Booking information	This section can not be edited and just shows when this PO has a booking.

Other Entries on Pre-Advice Header

Booking - this will show details of the booking for the pre-advice, this information comes when a booking is made, at entry time it will be blank. Items in here are read only

LOAD SO - If your inbound goods are a Transfer, this will open the linked Sales Order for the inbound transfer.

RESET LAYOUT - if you adjust the columns on the details pages, that is usually saved for future use, however if you want to reset this to the default click the RESET LAYOUT function.

Order Item Entry

Entry in this screen is generally limited to the detail lines, there are however two areas at the bottom with additional information, neither of which can be amended by the users.

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