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changes.mady.by.user Sarah Stalley

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Modules cover several options modules which are not available in all systems, access to these usually requires additional licensing.

The following modules are covered:

Table of Contents
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Some modules require their own pages

Child pages (Children Display)

Manufacture

Once a Manufacturing Order has been received, it will appear in this Module until the Bottling Process has been Completed.

The Vision Warehousing Order will show in the Pending tab, where you can start the Manufacturing Process.

Info

A license is required for this functionality.

Tab Option

Option Notes

Pending

To start the manufacturing putting away process click on the Start button against a line.

  • This will move the selected order to the next tab "Putting Away".

The results in all fields are read-only.

Putting Away

Status for the order will show the following:

  • Manufacturing

  • Manufactured  

    • The status will default to Manufacturing until the 2nd XML has been received.

The % putaway shows a calculation based on the Quantity you are expecting to be Bottled.

When you click on a row to highlight it, you will see the Gauge and lower grid populate.

  • This will show you a graphical representation of the Amount of Pallets actually Put Away, compared to the Amount Expected. 

The lower grid is where you enter the location and the amount of Pallets, Cases, or Singles for the Put-Away.

Once you have entered the Location Details, you press one of the following 3 buttons:

  • Save - which will save the details that you have entered against the order.

  • Part Complete Put Away - If you have Not Put Away the Complete Order, you can tell the system that you have Put Away some of the Order. This will then update the VW Order to the Amount you have Put Away and create a new VW Order (with the same Doc Ref) for the Remaining Amount. You will at this point be asked if the Remaining Amount is Clean Skin, answering No will update the record in this same tab, answering Yes will update the record and move it to the Clean Skin Tab.

  • Fully Complete Put-Away.

    • This can only be pressed once the 2nd XML File has been Received to update the record to Manufactured.

    • Once you have completed the Put-Away, this will update the VW Order and move the record to the Confirmation Tab.

Clean Skin

If you only Part Put Away and said Yes to the Remaining Stock being Clean Skin the Order will show in this Tab.

Confirmation

Once you click Fully Put Away, the record will appear in this tab, where you will need to compare the quantities you have bottled to the quantities expected and then Confirm the figures. 

Confirm - Once the figures have been checked, clicking this will update the VW Order and record and create a Loss/Increase record. The Loss/Increase record will be recorded against the source Location.

Once the record has been Confirmed, you will be able to view it in the History Tab by the Document Reference.

  • You may see multiple Orders for the Document Reference as it may have been part Put Away and created extra VW Orders for the Remaining Amount.

History

This tab will show all the Orders that have been confirmed.

You would need to know the Doc Ref to use this tab.

The Orders Section shows the Manufactured litres that were expected, the quantity of litres that were Put Away and the difference shows any losses or gains.

Condition Reporting

This screen allows you to view Existing or Outstanding Condition Reports requested by your Customers and also create new ones manually.

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titleOverview

The overview tab shows all the Condition Reports in multiple statuses.

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Status:

  • Requested

  • Allocated

  • Moving to booth

  • Pending re-rotation

  • Waiting in booth

  • In Progress

  • Return to Warehouse

  • Complete

To show the Complete Condition Reports, you would need to use the Search Filter Include Complete checkbox.

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titleOutstanding

The Outstanding tab shows all the Condition Reports that have been requested but not yet completed.

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This list in the grid will show a list of outstanding Condition Reports filtered by the values you entered into the Filter Section before clicking the Search button.

Double-clicking on one of the Condition Reports will open it in the Enter New Report Tab. 

In the Search Filter, you have the Report Type, which is as follows:

  • Quick Report - Usually carried out with a Flex device’s mobile camera when a full, professional report is not required and a lower charge could be raised (Stock is not moved)

  • Condition Reports (Pro) - Professional photos are usually taken in a photo booth (Stock is moved)

  • 3D Report (Pro) - Professional photos taken with equipment capable of producing a 3D image (future use, Stock is moved)

You are able to add a new request

Once you have selected the correct Rotation and Line Numbers for this request, enter the number of Cases that are required for the report.

  • This will determine how many pictures should be uploaded for this Condition Report and therefore how much your Customer will be charged.

It is possible to enter more Cases than your Customer has in Stock.

  • This is so your Customer can request reports in advance of Stock arriving or to cover any occasions where your Customer might want more than one picture per Case.

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titleFlex

The Flex tab shows all the Condition Reports that have been requested and are being actioned using the device.

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You are able to reset the Status to Requested using the clock icon button next to the Last Update.

Also able to Force Complete the Condition Report using the tick icon button

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titleEnter New Report

This tab is used to manually create a new Condition Report or to add details and photographs to one that has already been created but not yet completed.

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The Get Details button should not be used if you are processing a requested Condition Report, as these details are already present within the report and could cause duplication of the Report and further issues when processing subsequent Condition Reports. 

Info

The Maximum Number of Photos that can be used is limited to the number of Invoice Cases that you have entered.

It is possible to generate multiple reports for the same Rotation.

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titleSearch and View

Use the tabs within this tab to Search the existing Condition Reports and to View, their details including any photographs already uploaded.

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You must enter some criteria to use this tab.

Report Tab to see the details of existing Condition Reports.

  • The details will be updated to match the Condition Report selected in the Results tab.

Generate Report and Email button to generate a report to email the currently selected Condition Report to the email address you entered in the email address field.

Any changes to the size of the Image here are for investigative purposes only.

  • No changes will be made to the original Image or the Condition Report that is attached to it. 

    • Re-size the screen and the Image by click-dragging the sides and corners of the window

    .

    Transfers

    This screen is used to administrate existing Transfer, printing/reprinting the Transfer Note and Labels.

    The Destination Site Code and Source Site Code are mandatory and will need to be filled in before you can Search.

    You will need to select the Transfer that you wish to print Labels and Transfer Notes for.

    Replenishment

    This module is designed to allow you to replenish stock in “PICK” locations. It currently operates for a single customer only so if you are using it you will have to operate customer by customer.

    Info

    A multi warehouse customer option is in development which will allow planning for multiple customers into the pick locations at the same time.

    All Products Tab

    This is used to identify products which are going to be used in the replenishment pick locations, you do not have to pick all stocks, it may only be your core range where you require pick locations.

    Identify the products using the information provided which shows movements and usage over a period of time along with current stock levels and when re-stocking may occur.

    Once you have selected the items you wish to show in the replenishment window you update the records which will store the replenishment marker for the products.

    It is also possible to Archive Products which are no longer in stock or in use directly from the above screen, this avoids having to carry this out individually at the product level.

    Info

    There is no upload facility to set the products or the replenishment levels.

    Once you have selected all products that you wish to add, they will show in the Replenishment Setting tab.

    Replenishment Settings

    For each individual product on the screen you can see basic information for the product on the left hand window.

    On the right top box, you enter the location you wish to use for the PICK of this product, at the same time you need to also complete or consider the other three fields.

    On the lower right section you will be able to see all the other products which are also allocated to the same PICK location.

    The RP Cases Qty will be calculated and set by the application when ‘Replenishment Calculations’ is used).

    These can then be adjusted before you commit the replenishment and either print or send to the FLEX devices.

    The Replenishment Calculations - you can run this for all products that are on this screen or you can be specific with the products you wish to run the replenishment for.

    • Prod Max Cs = the maximum number of cases for this product which we’ll allow in the Pick Location.

    • PL Min Cs RP = the minimum amount of cases which we’ll actively replenish (i.e. if we have max cases =56 and 55 in the location) there’s no point going to replenish a single case, so the user can use this field to specify a minimum.

    • By Layer = If ticked then we’ll round up or down the cases to replenish to the nearest full layer (when Replenishment Calculations is used).

    • The Pick Location will need to be ‘Pick’ Location Type.

    Using with Flex

    If using FLEX, a work list is products and a single user can pick up an item from the list and using the stock move functionality can move it from the Bulk or Rack into the Pick location.

    If performing this manually then you will have to print the PDF report and you can then move the stock using manual input or through flex manual movements.

    Output Options

    • PDF on Email - this will generate a PDF to show all the products that have an RP Cases Qty and where the stock will need to be moved from and to.

    • Send to Flex - this is currently not available in this release, you should get a message showing the following “New feature scheduled for a future release”.