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Warehouse Options Tab
This tab allows you to set optional items which your warehouse may support and additional details they may require in order to process your order this covers.
Despatch Services
Duty Payee
Pick Instructions / Gift Messages
Collection Details
Underbond Receiving warehouse information
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This tab displays some of the fields that the warehouse may require in order to carry out your requests, each box within this contains items which could be mandatory for some orders, where possible the system is coded to ensure data is entered into the fields needed to allow the warehouse to process your order.
Despatch
Field | Description / Explanation | ||
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Delivery Service | If the warehouse offer various service levels you can choose from those using this drop down. In general the “Standard Service” is the normal setting, but options include:
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Default Warehouse Pick Group | This is normally left blank but the warehouse may request you send this field, it will be used to aid picking and is generally when you have your own vehicles at the warehouse to allow the warehouse to pick by vehicle. | ||
Area No | You can specify the AREA No if provided by the warehouse, this is used for routing systems to specify a route number and is used for manifesting and planning purposes. | ||
Pin No | High Security Pin - when the warehouse is using Vision Distribution with ePOD you can specify a high security 4 digit numeric pin code which your customer must enter before the delivery is left with them.
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Priced Delivery Note Required | This can be used for a number of functions and depends on the warehouse system being implemented.
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Duty Deferment
These fields stipulate who is going to pay the excise and customs duties for this order, these will default from the Customer OR the delivery point, generally, you would not change these manually here, but anything that is changed has to be correct or the order will be rejected.
We automatically check the code being used is NOT your code and based on this the order is then adjusted to the correct VAT code and pricing becomes duty paid less the duty elements.
The payment of Customs Duty is mandatory for standard duty paid orders.
Message Fields
Picking Instructions - These are messages you want to relay to the warehouse to aid their picking, so information on which pallet types, wrapping, and boxes would be contained here.
Add a Special Message - these may be services provided by the warehouse and it is commonly known as a “gift card” whereby you can print a message on a card to enter into the box prior to sending, such as a pick and pack operation.
Click on the button this will open a screen that will allow you to add the details. If you are using API this will show the details that are sent to VC and the button will show as Edit Special Message.
Collection Details
This information is required when you are arranging the collection of goods from the warehouse, in the haulier name use F11 to find a haulier from your list of companies and select one of them and it will prefill most of the fields.
Registration - This is the mark, registration, or unique identifier for the vehicle or container (if known) it is mainly for security purposes to ensure that your goods are collected by the correct vehicle, you can however enter TBA or TBC in there but this reduces the overall security.
Collection Time - You need to specify this manually in 24HR format to let the warehouse know what time the goods will be collected.
Underbond Receiving Warehouse
If you have unchecked the Duty Paid box on the order header section, some order types require this to be completed such as
UK Underbond
Exports
EC Underbond
You will have these warehouses set up in your Underbond address table, you need to press F11 and select the receiving warehouse or registered consignee address (in the case of a private individual in the EU).