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Comment: Just made a change stating to use the Booking Diary

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Menu item 1 - Goods Inwards:
  • Clicking on the Goods Inwards button will allow you to check Incoming Pre-Advices and Stock which is currently awaiting receipting (landing).
    • You will also be able to search for Pre-Advices and put away manufacturing orders.



 

Incoming:

  • When you have booked in a Pre-Advice via Vision Warehousing's Booking Diary, the Pre-Advice order will show on this screen ready to be receipted (landed).
    • When the stock arrives at your chosen warehouse, selecting the relevant Pre-Advice will open it on the Pre-Advice screen where you will be able to check the Stock and mark it as arrived.

         

 

  • You can mark the Pre-Advice as Arrived or Departed by pressing the relevant button.
    • You can click the Check button to open the Pre-Advice checking screen.
      • This screen allows you to put away the Stock and record the actual amount received.
      • The check button can only be pressed if the Arrived or Depart button has already been pressed.

  • You can not make any other changes to the Pre-Advice here.


 

  • This screen will show the Pre-Advice Check Detail screen.
    • It shows the product(s) being receipted (landed) and information about the Product.

  • Here you can insert the Actual Quantity Received, in Pallets, Cases or Singles.
    • N.B The number of Pallets, Cases, and Singles will be added together.
      • For example, If one pallet is landed then you will record 1 in the Pallets and leave Cases and Singles as 0.
      • You do not need to add 1 Pallet and then 1 Pallets worth of cases and 1 Pallets worth of singles - that would triple the quantity of Stock receipted (landed).
         
  • Once done, check the Duty Paid and/or Duty Stamped fields if relevant to this stock.
     
  • N.B. It is vital that this check boxes are used correctly. It can be time consuming and costly to rectify incorrectly receipted Stock later on.
     
  • Enter the number of labels required and click the Labels button.
    • Choose which printer you wish to use to print the Labels when asked.


Checking:

  • This screen will display all Pre-Advices that require putting away.

  • This screen Shows the unique Pre-Advice ID (PUID), Customer together with the Customer's PO reference, Transporter Registration, Container Reference, Booked Arrival time and the Quantity in Lines, Pallets, and Cases.
  • Clicking on a Pre-Advice in the list will open the Pre-Advice Check Summary screen which will show you a basic break down of the lines on the Pre-Advice.
     
     

  • The Pre-Advice Check Summary screen shows you all the lines for the selected Pre-Advice.
     

  • The screen shows the unique Pre-Advice ID (PUID), Customer Code, Product and Brand, Units of Measurement (in Cases Per Pallet), Singles Per Case and Single Size (Size), Vintage (Year),  Batch Reference, Type of Package the Stock arrived in, Expected Pallets, Cases and Singles, whether the Stock is Duty Paid and if the Stock has been Checked.
     

  • Clicking on a Pre-Advice line will open the Pre-Advice Check Detail screen (see this screen in the Pre-Advice section above).


      

O/S Put Away:

  • This screen shows after clicking the O/S Put Away button on the Goods Inwards menu.
    • It will show a list of outstanding items waiting to be put away to the correct locations.

  • Entering a Rotation and clicking the Put Away button will filter the list to show only the chosen Rotation.
     

  • Click on a line to show the Put Away Location screen (see below).


 

  • When you are putting away the individual Rotations, you will need to enter the name of the Location.
    • Enter the Cases and Singles in the fields to the left of the Put Away button.
    • Any remaining Cases and/or singles will be calculated and shown automatically in the Remaining For This Rotation fields.
       
  • If the stock requires a condition report, you will need to tick the condition report box prior to putting away.
      


Multi Put Away:

  • Clicking on Multi Put Away will pull up the put away location screen but the Rotation will need to be entered manually, which will then pull through the remaining details.
    • Enter the Quantity of Pallets (P), Cases (C) and Singles (S) to be put away in the fields to the left of the Put Away button.

  • If the Stock requires a Condition Report, check the Condition Report field box prior to clicking the Put Away button.
     
  • If you have any remaining stock to be put away this will be automatically calculated and shown below the "Remaining for this Rotation" after you have entered the quantity to put away.
     


Find An Advice:

  • Click on Find An Advice if you need to locate details for a Pre-Advice by its UID, Customer Name, Customer Code or PO Number.
  • Press the correct Search button, once you have entered you have entered a filter value.
  • If you only know the Rotation Number but you want to view other details for the Stock on the corresponding Pre-Advice you will need to enter the Rotation Number in the Put away Section which will then show a list of all matching Pre-Advices.
     


Manufacturing Put Away:

  • To part put away Manufactured Stock, you will need to enter the Document Ref for the Order, the location the goods will be stored and the Pallets/Cases/Singles.
     
  • Once these are entered you will need to press the Locate button to Put Away the Stock.



  • Jump back to the Main Menu section.
     

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