Pre-Advice Entry
For entering a pre-advice manually, or if you open an EDI/VCIS pre-advice you will see the same screens, the EDI pre-advice will have more details completed and filled out and you may just be able to hit save straight away, manually entered pre-advices start with a blank form ready for information to be entered.
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Header Entries
All fields are mandatory, if your customer does not provide a PO number then consider using the current date and not just the same number each time.
Field | Notes |
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Customer Code | Enter the code or use the F11/F12 lookup |
Site Code | Will default if the customer code exists only on a single site |
Customer PO No | An alpha numeric code, avoid using symbols |
Advice Date | Current date will default. |
Delivery Type | See the listing below for details |
Advice ID | There is a facility to attach documents to the pre-advice, this can be either through FLEX taking images when the goods arrive or it could be the importation/clearance documents which accompany the goods, you can scan those and then attach them to the pre-advice. |
Attachments | The paperclip icon found to the right of the Advice ID is used for attaching files to the pre advice. More information on this can be found on the dedicated wiki page here: Attachments |
Delivery Type
This is a list of the generic codes most commonly used with goods being receipted into the warehouse and their standard operations. More details on these codes and the ability to add you own can be found at
Code | Description | Return to stock | Landed FOC | Int Xfer | Land reduced rate | Reduced % | Freeze On Receipt |
PUR | PUR - Purchased Goods |
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RET | RET - Return from Delivery | TRUE |
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RWW | RWW - FOC ReWarehouse by Whse |
| TRUE |
| TRUE | 100 |
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RWC | RWC - ReWarehouse by Customer |
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RFC | RFC - Collection from Customer |
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TRA | TRA - Transfer Internal |
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UNS | UNS - Unsure / Unknown |
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WKO | WKO - Works Order |
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XTR | XTR - External Transfer |
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CTO | CTO - FOC Customer Take on |
| TRUE |
| TRUE | 100 |
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STK | STK - FOC Stock Management |
| TRUE |
| TRUE | 100 |
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CAN | Cancelled Despatch Order |
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MON | Manufacturing On Site |
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| TRUE |
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| TRUE |
MOF | Manufacturing Off Site |
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