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We have to perform a number of configuration changes within the system, these just take time and it involves changing your approval numbers, vat, eori, deferment, username and passwords
Monthly Returns - W1
The W1 which is the excise warehouse return has to be sent for both warehouses, the old warehouse will need to end up with a 0 balance and the new warehouse starts with a 0 balance, the movements in between the two are removed and then re-entered and this is usually done manually and those submissions have to be hand entered into the ATWD system.
The ease of this will really depend on the timing of the changeover.
EMCS Clearance
You can only operate with one site associated with a single approval number, this means when you alter your approval and logon we need to change the EMCS system over. Timing of this is critical as once it has been changed you will be unable to use anything you had on the system for the old approval.
To that end prior to going live you need to consider and ensure that all goods are despatched and anything mid receipt are completed.
After you switch you need to have any open ARC’s redirected to the new warehouse approval information, this is done by you contacting the sending warehouse / importer and asking them to make the change.
Goods leaving will start to use the new approval.
You will have to logon to the government gateway to check on the progress of the inbound redirections along with the outbound discharges of ARC’s as you will not be able to use the system once the new approval is in use.