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Everything you need to know about how price lists work is contained in the information below

Image Modified
Note

Remember it is product and quantity which are checked to validte whether to use the specific price list.

We have a pricing structure which all sales orders utilise when working out the price for a product.

The flow diagram on the left shows the order in which we check the price lists for the product you entered on the sales order, we check first at the top of the diagram.

We then work our way towards the bottom, the product price.

The steps the process will go through:

  1. Does the customer have their own customer contract prices, if so check those lists for the product enterers, if that exists

on the list

  1. and the quantity is within the range we have prices then then use that price, otherwise goto step 2

  2. Check the customers price list, does this product exist on that price list, if it does and the quantity being requested is between the ranges with prices then use that price, otherwise goto setup 3

  3. Use the product price

Tip

If you are sending orders via EDI then we will use the price provided on the EDI and we will not lookup the price lists.

To try to simplify the process, a video on how pricing works is below, we suggest you watch this prior to reading about pricing in the tabs below

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Expand
titleGeneral Information about price lists

Deleting or Archiving

You can not cannot delete a price list you can only mark the price list as archived. To do so remove the check/tick from the LIVE check box on the price list form.

VAT Inclusive Pricing

Note

We strongly recommend that you always use either VAT inclusive price lists (via the tick box) or VAT exclusive price lists.

Break Prices

This allows you to set prices based on the quantity of the specified on each order line, so you can offer discounted prices the more a customer purchases of a product, or it could be the cost more it would cost when the product becomes rarer.

Where a price band exists you need to set a start and an end number even if you are not using multiple bands, each , the start and end number represents the total singles being ordered (i.e. an order line quantity of 1 case with 6 singles per unit + 2 singles equates to 8 total singles). Each band should increase and you should have no overlaps of quantities, the final quantity should set itself to 999999.

Tip

If you only want a single price for any quantity of a Product simply insert a 1 into the Quantity Fro From column and tab over the Qty To field (a value of 999999 will be entered automatically)

The prices you enter will then apply based on the quantity of the sales order for the product.

Note

There is no validation on setting prices (so that you have full control).

It is your responsibility to ensure that the price for every Product and price band is correct.

EP Price Lists - to be removed during

2021…………

2023………….

These are currently set in the standard price list with just a tick box which is used to differentiate these price lists from standard price lists.

Only items on the list can be ordered for the EP Campaign and only those purchased can then be sold on EP Sales orders.

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