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Pre-Advice Entry

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Header Entries

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All fields are mandatory, if your customer does not provide a PO number then consider using the current date and not just the same number each time.

Field

Notes

Customer Code

Enter the code or use the F11/F12 lookup

Site Code

Will default if the customer code exists only on a single site

Customer PO No

an alpha numeric code, avoid using symbols

Advice Date

Current date will default.

Delivery Type

See the listing below for details

Advice ID

There is a facility to attach documents to the pre-advice, this can be either through FLEX taking images when the goods arrive or it could be the importation/clearance documents which accompany the goods, you can scan those and then attach them to the pre-advice.

Delivery Type

Code

Description

Return to stock

Landed FOC

Int Xfer

Land reduced rate

Reduced %

Freeze On Receipt

PUR

PUR - Purchased Goods

RET

RET - Return from Delivery

TRUE

RWW

RWW - FOC ReWarehouse by Whse 

TRUE

TRUE

100

RWC

RWC - ReWarehouse by Customer

RFC

RFC - Collection from Customer

TRA

TRA - Transfer Internal

TRUE

UNS

UNS - Unsure / Unknown

WKO

WKO - Works Order

XTR

XTR - External Transfer

CTO

CTO - FOC Customer Take on

TRUE

TRUE

100

STK

STK - FOC Stock Management

TRUE

TRUE

100

CAN

Cancelled Despatch Order

MON

Manufacturing On Site

TRUE

TRUE

MOF

Manufacturing Off Site

Supplier & Shipper Details

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Table of Contents

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all true page New Pre-advice (Manual)

There are three options to choose from

• Use my details as supplier.

• Use a saved supplier's details.

• Type a new supplier (and then save that supplier to use next time).

Note
Use my details as supplier - This will determine some customs information, if you supply your own goods then you are not liable to sales tax on those purchases. and in declarations of supplier we will stipulate that the goods we sourced from yourself. It will also effect Intrastate reporting

Tip
MANDATORY DETAILS - The minimum details required are Supplier Name, Address Line1, Town, and Country.

Warning
BE CAREFUL NOT TO USE THE CUSTOMERS OWN DETAILS UNLESS THIS IS THE TRUE SITUATION.

This section is optional.

You can enter a transporter manually or you can look up the code, only those where the INWARDS flag is set will be shown.

This has no bearing on the final booking.

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Pre-Advice

This is generally used for planning purposes and aids the warehouse in working out what is arriving, especially when making a booking for goods coming into the warehouse.

• Expected Date - This can be any date in the future.

• Container?/Container Number - Is it in a container and do you know the container number?

• Slip Sheets in Use - Will the goods be on slip sheets (this is because special handling equipment is required)?

• On Pallets - Will the goods be palletised, this helps the warehouse determine whether the goods can be mechanically removed from the vehicle or not.

Info
If you mark a pre-advice coming to you in a container with no slip sheets and no pallets then it will be considered as loose and the loose item charge would become applicable. The warehouse generally refer to this type of offload as a “handball”

Much of the time this information comes from the haulier, the customer ordering the goods is generally limited to knowing the expected date.

Shipment

Tip
This can only be pressed once the pre-advice is saved, and long after the entry is not on the SHIPMENTS form the information will remain within this area of the pre-advice.

If you press the Shipment button you will be presented with the following form where you can enter details

When the warehouse creates a booking for this particular pre-advice, you will be able to find the information here in the Supplier & Shipper Details tab. To learn more about the booking, please click here.