...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
...
As of the time of writing, the end of transition period (EOTP) is 31st December 2020 at 23:00.
Group sessions available
Please be aware of the group sessions we’ll be holding over the final quarter of the year in the lead up to the end of transition period, where we’ll be discussing our Brexit plans and holding Q&A sessions with customers.
Click here to see the upcoming sessions and book your tickets.
Information & instructions
| Table of Contents | ||
|---|---|---|
|
Upgrades
By 30th November 2020
| Note |
|---|
All customers must be on the latest version of Vision WMS (v5.6+), Bond, EDI & CIS by this date. Further updates will be available late December which customers will be required to update to, we will be in contact advising the necessary applications & versions. |
End of December
A further Bond update (for EMCS) is likely to be required close to the EOTP however we are currently waiting for HMRC to provide the necessary code files to software developers.
Assisting you
Various changes are required to customer systems at different stages throughout the EOTP. Some changes to the configuration can only be made by Ontech and will be automated for all customers. The remaining tasks which are possible for customers to do themselves, Ontech is offering to automate the following for you on 1st January 2021 at 00:00:
Commodity code
Rates (Quotas / preferences NOT included, these will not be touched so existing quotas / preferences will remain although Defra have said that there will be changes to the quota numbers - see “Tariff changes (Quotas)“ heading below)
‘Submit to CFSP’
ECU currency changes
System delivery addresses
Copy export addresses for use with EC Warehouse Underbond). The new delivery address codes will be prefixed EC.
Archiving of NI addresses for UK Warehouse Underbond order types & copying these across so that they can be used on the new NI Warehouse Underbond movement type. The new delivery address codes will be prefixed NI and user order rights will be updated so that they are able to use these if they were able to use UK Duty Paid / UK Warehouse Underbond previously.
User order permissions update
Country ‘EU’ flag update
…plus the VB EMCS upgrade on 31/12/2020.
...
Group sessions
Group sessions were held over the final quarter of 2020 to keep customers up to date with the system changes planned and Q&A’s. These have now finished but we continue to hold these to give users the opportunity to keep up to date with the latest system changes, click here to see the upcoming sessions and book your tickets.
Information & instructions
| Table of Contents | ||
|---|---|---|
|
| Note |
|---|
All customers must be on the latest version of Vision WMS (v5.6+), Bond, EDI & CIS to ensure they have the latest Brexit changes included in their software. |
Assisting you
Various changes were required to customer systems at different stages throughout the EOTP. Some changes to the configuration could only be made by Ontech and were automated for all customers. The remaining tasks which are possible for customers to do themselves, Ontech offered to automate the following on 1st January 2021 at 00:00:
Commodity code
Rates (Quotas / preferences NOT included, these will not be touched so existing quotas / preferences will remain although Defra have said that there will be changes to the quota numbers - see “Tariff changes (Quotas)“ heading below)
‘Submit to CFSP’
ECU currency changes
System delivery addresses
Copy export addresses for use with EC Warehouse Underbond). The new delivery address codes will be prefixed EC.
Archiving of NI addresses for UK Warehouse Underbond order types & copying these across so that they can be used on the new NI Warehouse Underbond movement type. The new delivery address codes will be prefixed NI and user order rights will be updated so that they are able to use these if they were able to use UK Duty Paid / UK Warehouse Underbond previously.
User order permissions update
Country ‘EU’ flag update
…plus the VB EMCS upgrade on 31/12/2020.
UK/EU TRADE DEAL - 30/12/2020 UPDATE
As can be seen in the UK Global Tariff here, HMRC have already published the changes they’re expecting to come into effect from 1 January 2021; 0% tariff preferences can be seen against many commodity codes for EU imports. It’s possible that the 0% preference doesn’t apply to all commodities, however as customer systems have many commodity codes we have taken the decision to add this preference into all customer systems on their behalf, against all commodity codes and this will be completed prior to 4 January 2021. This will be given the code ‘300’ and should be used in the quota field on pre advices as any other preference would’ve been used prior to the end of transition period.
| Note |
|---|
Care must be taken to ensure that the commodity being received can have the 0% preference applied to it before using it on the pre advice. Customers may remove the 0% EU entry against any commodity codes for which it doesn’t apply. |
Looking for HMRC info & FAQs?
Click here: FAQs & HMRC info (WMS related)
Goods Into Warehouse
Type E (European Receipts)
For goods dispatched on or before 31st December 2020 but received from 1st January 2021, see: https://visionsoftware.atlassian.net/wiki/spaces/GI/pages/1398276129/HMRC+info+WMS+related#If-your-goods-are-dispatched-on-or-before-31-December-2020-but-received-from-1-January-2021.
EMCS - Outstanding ARCs
It is recommended that ARCs for all EU movements have their Report of Receipts completed and up to date as soon as possible (if they’re not already) to avoid complications with EMCS. Users will need to follow the HMRC guidelines for any which are not received in time.
An automatic data cleanse has been spoken about (see FAQs & HMRC info (WMS related)) depending on how HMRC implement this process it will hopefully result in an automatic closure message coming through to Bond to clear it off or users may have to use Bond’s ‘Manually Disarcharge’ feature.
Pre advice - 'European Receipts' Receipt Type
The ‘European receipts’ type will remain in the system for customers to use going forwards (renamed however - see ‘Movement type descriptions’ below), this will automatically switch to being reported as an ‘Import’ on the W1 for any movements after the EOTP.
VI1 certificates
The requirements for VI1 certificates for goods imported into the UK can be found here: Gov.uk: Importing and exporting wine from 1 January 2021
Northern Ireland Receipts
The new W1 has a
...
separate field for receipts from Northern Ireland, as such there will a new Receipt Type for any goods from Northern Ireland.
Tariff changes (Commodity Code / Country Maintenance)
The tariff will be changing, all new rates will be in GBP and not ECU. The tariff applicable from 1 January 2021 has been published already and is available at Gov.uk - Check UK trade tariffs from 1 January 2021. This will involve an update to all commodity codes, changing both the currency and the rates. We have decided to keep the use of the ‘special’ currency and simply change ECU to CDR with an exchange rate of 1.
| Note |
|---|
Outdated / invalid commodity codes have been noticed on customer systems which must be fixed by 31/10/2020. Where the code is 8 digits (i.e. 22041011) the final digits are 00, some transmissions ask for 8 others 10 where we would have to add the 00 into the code but for ease of searching you should maintain a 10 digit code. |
We plan to rename the flag on goods inwards which currently says "Free Circulation" to "Customs Duty" but this will come in a future version.
All EU countries should continue to have the ‘EU’ flag ticked (necessary for the Intrastat which will remain a requirement post EOTP) and the UK record will be changed to untick it at 00:00 on 01/01/2021 which will be automated for the customers taking the offer mentioned above.
Tariff changes (Quotas)
See: https://visionsoftware.atlassian.net/wiki/spaces/GI/pages/1398276129/FAQs+HMRC+info+WMS+related#What-changes-will-there-be-to-quota-numbers? for information received from Defra on this topic.
No changes are planned to customer systems for the quota number change, customer systems will not be automatically updated. Customers are advised to setup the new quotas within Commodity Code Maintenance and use them for new receipts where imported stocks use them. Should the old quota numbers fail to post in CFSP this can be corrected in the Rejections part of the CFSP screen, and VW’s “Stock Maintenance” screen can be used to change the Quota for existing stocks.
CFSP / CDS
CFSP will continue to be available in Bond for import declarations and the payment of customs duty, also for stock receipted from EU countries post EOTP. CFSP is currently being replaced by CDS,
...
however HMRC have suspended moving traders over to this new system while they focus on bringing across traders in Northern Ireland who will require it for the Northern Ireland Protocol (NIP). We will be in touch with customers again when HMRC are ready for us to start rolling this out and it will be a phased process, customer by customer.
Mid December customs advised of a mandatory change required to CFSP, for declarations made during 2021 a new segment is required in the file informing them of the date the stock was received into the customs warehouse. Due to the timing of this request, customers will be required to update Vision Bond in late December to ensure compatibility post EOTP.
| Note |
|---|
Due to the late timing of this request and lack of technical support from HMRC surrounding all CHIEF matters, there is a risk that declarations may not work from day 1 and customers may be waiting until later in the month to start successfully submitting customs declarations. If this is the case please bear with us while we aim to help you get up and running again ASAP. |
Postponed VAT Accounting
Pre-Advice / Duty & VAT Enquiry
Both were updated to display PVA VAT if the rules are met, in VW-4949 v5.5.0.
CFSP / CDS
Introduction of PVA (Postponed VAT Accounting) for imported goods has been announced, as our customers mainly move goods from the customs regime to the excise regime under the procedure code for a class Y warehouse then we have not been told that this is changing, so goods will still transfer using the same procedure code and VAT will continue not to be paid. PVA information for despatches from an excise warehouse are covered separately below.
Goods out from Warehouse
EU Export Orders
Underbond movements to the EC will no longer apply and these become an export. The ‘EC Warehouse Underbond’ will be renamed as ‘EC Export’ and customers are requested to continue using that option. For movements from 01/01/2021 these will automatically switch to being reported on the W1 as exports.
EMCS system will no longer be used for for GB-EU movements and will only be used going forwards for GB-GB (including movements to GB ports for onward transport). Customers choosing to take the offer mentioned above will have their EC underbond system delivery addresses automatically turned off and all export delivery addresses will be automatically imported to allow them to be used for ‘EC Export’ orders.
Exports require an SAD for entry into the CHIEF system. Later in 2021 Bond’s CDS integration will be enhanced to also allow for the pre-entry of SAD information onto the system, this will negate the need for SAD to be printed and sent to the shipper.
NI (Northern Ireland) (Code XI)
NI Movement Types
2x new order types will be introduced:
NI Duty Paid (type N)
NI Warehouse Underbond (type K)
…this will give us the ability to potentially automate future changes for the special handling of these order types. EDI customers should prepare these changes to take effect from 1 January 2021, see: https://visionsoftware.atlassian.net/wiki/spaces/VEDI/pages/934085044/SO+Code+Lists#B---Customs-Warehouse-Codes-(HD2). Customers who cannot make the changes in time will continue to work for the moment but automated NI processes will be
...
introduced in the future and will rely on these being set correctly.
| Info |
|---|
Customers must use the order resubmit feature to correct orders going to NI to the correct movement type. |
GB > XI
Due to the special changes required for Northern Ireland, we’ve been told that businesses there will be supplied with ‘XI’ EORI/Excise/WOWGR registration numbers for use in EMCS going forward. They will retain their ‘GB’ registrations for historical purposes only but going forwards the ‘XI’ references should be used. Customers are expected to update their system delivery addresses.
Trader support service (TSS)
Import declarations for goods moving from the UK to NI will be required and the Trader Support Service has been developed to help business lodge these.
Parcel carrier consignment submissions from VW
Mid-December we were notified about technical changes required to the message transmission to Yodel for deliveries to Northern Ireland & other destinations internationally, to simplify, this involves sending additional information through such as the commodity information of the the contents of the parcel and a restriction of 1x parcel per consignment. Similar changes are expected from other carriers.
| Note |
|---|
While we assess the impact of the changes required, customers are advised that any changes to Vision are highly unlikely to be ready for 1 January 2021 so please prepare to create consignments to these destinations manually. The ‘Bypass’ button in the Carrier submission screen in VW can be used to remove the order from the screen and pass it straight through to Warehouse Picking. |
Bond Day End
PVA / Acquisition VAT
For goods received after the EOTP, acquisition VAT will become PVA VAT and the restriction of applying this solely to EU countries will be removed allowing PVA VAT to be used for imports from any country. As per VB-926 completed in v5.0.0 in preparation for D1ND the following changes were made to the day end process for W5(D) / W6(D)s generated:
The 'Date received' selected on pre advices, stored when stock is receipted, will be used to determine if the stock arrived pre / post exit.
Pre exit receipted stock
For EU Imports - Existing pre acquisition VAT rules will apply, PVA VAT will NOT apply.
For ROW Imports - these will follow PVA VAT rules
Although the W5(D) / W6(D) forms are rarely used, these will be updated to show that they're for pre exit receipted stock.
Post exit receipted stock,
For ALL Imports - PVA VAT will apply with the same conditions that acquisition VAT used to apply for - PVA VAT rules will apply for all countries instead of being restricted to EU countries.
PVA VAT will always be applied where it can be, Vision will not support an option for customers to willingly pay the VAT. This is in line with how Vision handled acquisition VAT.
PVA VAT declarations will continue to be be submitted to HMRC using the existing "ACQ VAT" marker as per HMRC's request.
The Acquisition VAT statement was also updated to reflect all of the above.
The necessary changes were also made to VEDI’s ‘Excise & VAT Summary’ reports to display the correct VAT in VEDI-750 v3.8.0.
HMRC have decided not to change ATWD, as such PVA VAT will be referred to as ACQ VAT post EOTP.
W5(D) / W6(D)
As per VB-978 completed in v5.0.1 the warrants were changed to display ‘ACQ VAT’ in the ‘Amount of VAT’ field for PVA VAT following HMRC’s guidance
...
Bond Period End
W1 Return
...
.
General
Movement type descriptions
Other inwards / outwards movement types not already mentioned on this page are being renamed to provide 100% clarity, you can find a complete list of the movement description changes in the table below.
Order or Pre Advice | Description before | Description from 1 January 2021 | New movement type |
|---|---|---|---|
Pre Advice | Other Warehouse | Other |
...
GB Warehouse | |||
Pre Advice | European Receipts | EC Import | |
Pre Advice | From Importation | Import (non EC) | |
Pre Advice | NI |
...
Warehouse | | ||
Order | UK Duty Paid | GB Duty Paid | |
Order | UK Warehouse Underbond | GB Warehouse Underbond | |
Order | NI Duty Paid |
| |
Order | NI Warehouse Underbond |
| |
Order | EC Warehouse Underbond | EC Export | |
Order | Export | Export (non EC) | |
Order | NATO/Visiting Forces | Visiting Forces/NATO |
Intrastat
HMRC have confirmed that intrastats will still be required post EOTP as such we’ve planned no changes for these.
Update 16/10/2020 Gov.uk - How to import and export goods between Great Britain and the EU from 1 January 2021
“Updated to remove references to Intrastat declarations for exports. You do not have to submit Intrastat declarations for goods exported from Great Britain to the EU.“. Vision will continue to include EU exports in the intrastat which customers can remove manually if they wish.
W1
As per VB-936 completed in v5.0.1:
Section B boxes 5 & 13
After the W1 for the December 2020 period is produced, subsequent W1s will
...
have these boxes repurposed to accommodate movements from and to Northern Ireland.
Section C
HMRC are trying to come up with a solution to automatically close all ARCs for despatches to EU countries post Brexit, which will generate the appropriate messages to Vision and close off the movements, therefore it has been agreed that we will not make any changes to this section of the W1, leaving HMRC in control of the closure and of what appears on the form.
VAT on services
The main VAT ‘place of supply’ rules will remain the same for UK business as such no changes are planned.
Information from HMRC
If we have received any documents from them they are now maintained in a separate page
Click the linked subpage here: FAQs & HMRC info (WMS related)
...
Dates which have passed
Date | Details | Responsibility | ||||
|---|---|---|---|---|---|---|
November 2020 | ||||||
Mon 30th | All customers must be running latest versions in live & deadline for customers to inform Ontech if they require the automated updates (see ‘Assisting you’). | Customer | ||||
December 2020 | ||||||
Early December | All plans & scripts finalised (dependent on EU trade deal status). Customer test systems switched to post EOTP mode for verification of changes. Will be earlier if possible. | Ontech Customer | ||||
Thu 17th 17:00 | HMRC EMCS downtime for approx 6 hours | Customer | ||||
Mon 21st | Preparatory changes applied to customer systems back end | Ontech | ||||
Thurs 24th | Where date of departure is on or after 1 January 2021:
HMRC SEED system update (no downtime) 23:00-23:30, HMRC advise not to use EMCS during this time as it’s likely to cause message rejections. | Customer | ||||
Tues 29th 23:59 | OE order entry disabled. All other outstanding EC Underbond orders must’ve been completed by this time.
| Ontech & Customer | ||||
Thurs 31st 12:00+ | Bond EMCS update, EMCS unavailable until 4th Jan. HMRC EMCS unavailable from 17:00 | Ontech | ||||
Thurs 31st 23:00 | End of transition period - system unavailable until 1st | Customer | ||||
January 2021 | ||||||
Fri 1st 00:00 | For all customers:
For customers signed up to the offer the changes mentioned will be applied (see ‘Assisting you’). Any customers not signed up are required to make the the changes manually. | Ontech | ||||
Mon 4th 09:00 | Bond EMCS available (for UK movements only). EC Export order type available to use. | Ontech & Customer | ||||
Thu 7th | FSD ‘4th working day’ deadline for December 2020 deferment period HMRC SEED system update (no downtime) 23:00-23:30, HMRC advise not to use EMCS during this time as it’s likely to cause message rejections. | Customer | ||||
Before 31st | Bond W1 configuration changed to no longer output EC movements separately in section B. | Ontech | ||||