Posting Information to Sage
The Vision to Sage Manager Service must be running for Vision Commerce to post data to Sage.Â
Everything posted to Sage is sent to the Windows Messaging Queue service as a ‘message’. Vision Commerce creates these ‘messages’, for the Vision to Sage Manager Service to handle in a queue process. The messages are explained in more detail below.
Customer & Supplier Data
Customer Maintenance
Create
Create messages are sent to Sage when a new customer is created in Vision Commerce in the ‘Customer Maintenance’ window. This posting updates Sage with the new customer information.
The first time a customer is set up in Vision Commerce, a posting will be made to Sage as a ‘Customer CREATE’ message. It is therefore important that all customers are first set up in Vision Commerce, for Sage to be automatically updated.
Edit
Edit messages are sent to Sage when an existing customer is edited in Vision Commerce in the ‘Customer Maintenance’ window. This posting updates Sage with the updated customer information.
Message
               A/C, Name, AddL1...etc
Supplier Maintenance
Create
Create messages are sent to Sage when a new supplier is created in Vision Commerce in the ‘Supplier Maintenance’ window. This posting updates Sage with the new supplier information.
The first time a supplier is set up in Vision Commerce, a posting will be made to Sage as a ‘Supplier CREATE’ message. It is therefore important that all suppliers are first set up in Vision Commerce, for Sage to be automatically updated.
Edit
Edit messages are sent to Sage when an existing supplier is edited in Vision Commerce in the ‘Supplier Maintenance’ window. This posting updates Sage with the updated supplier information.
Message
               A/C, Name, AddL1,...etc
System Data
Currency Maintenance
Create
New Currencies must be set up separately in Vision Commerce (by System Administrator) and Sage (by Sage user). This is because specific codes must be used in the Vision Commerce database for Sage to recognise and correctly process the postings made from Vision.
Edit
Edit messages are sent to Sage when an existing currency is edited in Vision Commerce in the ‘Currency Maintenance’ window. This posting updates Sage with the updated currency information.
Message
               EU Member, Exchange Rate, Name, Symbol.
Tax Code Maintenance
Create
A predefined list of Tax codes are already set up in the system to use.
Edit
Edit messages are sent to Sage when an existing tax code is edited in Vision Commerce in the ‘Tax Code Maintenance’ window. This posting updates Sage with the updated tax code information.
Message
               Rate, Description.
Invoicing
Sales
Stock Sales Order
SIÂ Â Â Â Â Â Â Â Â Â Â Sales Invoices
SCÂ Â Â Â Â Â Â Â Â Â Sales Credits
Sales Invoice & Sales Credit postings are generated from the ‘Invoice Sales Order’ window in Vision Commerce which is available under the ‘Sales Orders’ menu.
Invoices / Credit Notes are selected in this window, when either the ‘Invoice Selected’ or ‘Invoice All’ buttons are clicked; postings to Sage are generated.
The invoices / credit notes will be available to view in the Customer Activity & Financials almost immediately*.
Purchases
PIÂ Â Â Â Â Â Â Â Â Â Â Purchase Invoices
PCÂ Â Â Â Â Â Â Â Â Â Purchase Credits
Purchase Invoice & Purchase Credit Note postings are generated from the ‘Purchase Order’ window in Vision Commerce.Â
When any order lines are invoiced/credited under the ‘Invoicing’ or ‘Credit Notes’ tab and the save button is clicked, a ‘P.O.P Vat Analysis’ window is opened. The purchase invoice/credit note information is then entered by the user, and the ‘Process’ button is clicked. It is at this point that the posting to Sage is generated.
The invoices / credit notes will be available to view in the Supplier Activity & Financials almost immediately*.