Flex - Goods Inwards

This section will allow you to check the Incoming Pre-advice which currently awaiting receipting (landing) and putaway manufacturing orders.

Awaiting Arrival

This section will show all the Awaiting Arrivals that has been booked for the site using the Booking Diary in VW

You would need to click on the Booking reference that you wish to mark as arrived. Once you have click on the Booking this will show the details of the Pre-Advices that are included in the Booking

You must click on Arrived to be able to click on the Check or Departed button.
- Once you have clicked on Arrived this will remove the Booking off this screen and it will show in the Vehicle on Site

The detail button will show the lines on the Pre-advice that you are viewing.

On the filter, you are able to just show the Bookings that are just coming in today(current date).

Vehicle on Site

This screen will show all the Booking that has the Arrived button pressed however the vehicle has not been departed.

You would need to click on the Booking reference, Once you have click on the Booking this will show the details of the Pre-Advices that are included in the Booking

You will be able to check the Pre-advice, Depart the Vehicle, and Complete the Booking.

On the filter, you are able to just show the Bookings that are just coming in today(current date).

Checking

This screen will display all Pre-Advices that require putting away.

This screen Shows the unique Pre-Advice ID (PUID), Customer together with the Customer's PO reference, Transporter Registration, Container Reference, Booked Arrival time and the Quantity in Number of Order Lines, Pallets, and Cases.

The Pre-Advice Check Summary screen shows you all the lines for the selected Pre-Advice.

The screen shows the unique Pre-Advice ID (PUID), Customer Code, Product and Brand, Units of Measurement (in Cases Per Pallet), Singles Per Case and Single Size (Size), Vintage (Year), Batch Reference, Type of Package, Stock arrived in, Expected Pallets, Cases and Singles, whether the Stock is Duty Paid and if the Stock has been Checked.

Clicking on a Pre-Advice in the list will open the Pre-Advice Check Summary screen which will show you a basic breakdown of the lines on the Pre-Advice.

This screen will show the Pre-Advice Check Detail screen.

It shows the product(s) being receipted (landed) and information about the Product.

You are able to add to the Pre-advice some of the fields

Here you can insert the Actual Quantity Received, in Pallets, Cases, or Singles.

N.B The number of Pallets, Cases, and Singles will be added together.
- For example, If one pallet is landed then you will record 1 in the Pallets and leave Cases and Singles as 0.
- You do not need to add 1 Pallet and then 1 Pallet worth of cases and 1 Pallet worth of singles - that would triple the quantity of Stock receipted (landed).

Once done, check the Duty Paid and/or Duty Stamped fields if relevant to this stock.

It is vital that these checkboxes are used correctly. It can be time-consuming and costly to rectify incorrectly receipted Stock later on

You are able to split the lines using the split button

The split will be done in singles not in Pallets or Cases

You are able to print the rotations before checking the details

From this screen, you can go directly to the Putaway screen

Clicked on Checked will return you back to the summary page.

O/S Putaway

This screen shows after clicking the O/S Put Away button on the Goods Inwards menu.

It will show a list of outstanding items waiting to be put away to the correct locations.

Entering/Scanning a Rotation and clicking the Put-Away button will filter the list to show only the chosen Rotation.

Click on a line to show the Put Away Location screen

O/S Put Away:

This screen shows after clicking the O/S Put Away button on the Goods Inwards menu.
- It will show a list of outstanding items waiting to be put away to the correct locations.
Entering a Rotation and clicking the Put Away button will filter the list to show only the chosen Rotation.
Click on a line to show the Put Away Location screen (see below).

When you are putting away the individual Rotations, you will need to enter the name of the Location.
- Enter the Cases and Singles in the fields to the left of the Put Away button.
- Any remaining Cases and/or singles will be calculated and shown automatically in the Remaining For This Rotation fields.
If the stock requires a condition report, you will need to tick the condition report box prior to putting away.

Multi Put Away:

Clicking on Multi Put Away will pull up the put away location screen but the Rotation will need to be entered manually, which will then pull through the remaining details.
- Enter the Quantity of Pallets (P), Cases (C) and Singles (S) to be put away in the fields to the left of the Put Away button.
If the Stock requires a Condition Report, check the Condition Report field box prior to clicking the Put Away button.
If you have any remaining stock to be put away this will be automatically calculated and shown below the "Remaining for this Rotation" after you have entered the quantity to put away.

Find An Advice:

Click on Find An Advice if you need to locate details for a Pre-Advice by its UID, Customer Name, Customer Code or PO Number.
Press the correct Search button, once you have entered you have entered a filter value.
If you only know the Rotation Number but you want to view other details for the Stock on the corresponding Pre-Advice you will need to enter the Rotation Number in the Put away Section which will then show a list of all matching Pre-Advices.

Manufacturing Put Away:

To part put away Manufactured Stock, you will need to enter the Document Ref for the Order, the location the goods will be stored and the Pallets/Cases/Singles.
Once these are entered you will need to press the Locate button to Put Away the Stock.

Confirm Put Away

Regardless of which kind of Put Away you are processing the Confirm Put Away must be done via Vision Warehousing (ie you cannot do Confirm Put Away on the device).

Jump back to the Main Menu section.