Modules covers several options modules which are not available in all systems, access to these usually requires additional licensing.
The following modules are covered
Condition Reporting
This screen allows you to view Existing or Outstanding Condition Reports requested by your Customers and also create new ones manually.
Outstanding
The Outstanding tab shows all the Condition Reports that have been requested by not yet completed
Once you have selected the correct Rotation and Line Numbers for this request, enter the number of Cases that are required for the report.
This will determine how many pictures should be uploaded for this Condition Report and therefore how much your Customer will be charged.
It is possible to enter more Cases than your Customer has in Stock.
This is so your Customer can request reports in advance of Stock arriving or to cover any occasions where your Customer might want more than one picture per Case
This list in the grid will show a list of outstanding Condition Reports filtered by the values you entered into the Filter Section before clicking the Search button.
Double-clicking on one of the Condition Reports will open it in the Enter New Report Tab.
You can request multiple reports for the same Rotation.
Enter New Report
This tab is used to manually create a new Condition Report or to add details and photographs to one that has already been created but not yet completed.
The Get Details button should not be used if you are processing a requested Condition Report, as these details are already present within the report and could cause duplication of the Report and further issues when processing subsequent Condition Reports.
The Maximum Number of Photos that can be used is limited to the number of Invoice Cases that you have entered.
It is possible to generate multiple reports for the same Rotation
Search and View
Use the tabs within this tab to Search the existing Condition Reports and to View, their details including any photographs already uploaded
You must enter some criteria to use this tab
Report Tab to see the details of existing Condition Reports.
The details will be updated to match the Condition Report selected in the Results tab
Generate Report and Email button to generate a report to email the currently selected Condition Report to the email address you entered in the email address field.
Any changes to the size of the Image here are for investigative purposes only.
No changes will be made to the original Image or the Condition Report that it is attached to.
Re-size the screen and the Image by click-dragging the sides and corners of the window.
Transfers
This screen is used to administrate existing Transfer, printing/reprinting the Transfer Note and Labels
The Destination Site Code and Source Site Code are mandatory and will need to be filled in before you can Search.
You will need to select the Transfer that you wish to print Labels and Transfer Note
Manufacturing
Once a Manufacturing Order has been received, it will appear in this Module until the Bottling Process has been Completed.
The Vision Warehousing Order will show in the Pending tab, where you can start the Manufacturing Process.
This is a Licensed function and only Authorised Users have access to this function.
Pending
To start the manufacturing putting away process click on the Start button against a line.
This will move the selected order to the next tab "Putting Away"
The results all fields are read-only
Putting Away
Status for the order will show the following
Manufacturing
Manufactured
The status will default to Manufacturing until the 2nd XML has been received.
The % putaway shows a calculation based on the Quantity you are expecting to be Bottled.
When you click on a row to highlight it, you will see the Gauge and lower grid populate.
This will show you a graphical representation of the Amount of Pallets actually Put Away, compared to the Amount Expected.
The lower grid is where you enter the location and the amount of Pallets, Cases, or Singles for the Put-Away.
Once you have entered the Location Details, you press one of the following 3 buttons
Save - which will save the details that you have entered against the order
Part Complete Put Away - If you have Not Put Away the Complete Order, you can tell the system that you have Put Away some of the Order. This will then update the VW Order to the Amount you have Put Away and create a new VW Order (with the same Doc Ref) for the Remaining Amount. You will at this point be asked if the Remaining Amount is Clean Skin, answering No will update the record in this same tab, answering Yes will update the record and move it to the Clean Skin Tab.
Fully Complete Put-Away
This can only be pressed once the 2nd XML File has been Received to update the record to Manufactured.
Once you have completed the Put-Away, this will update the VW Order and move the record to the Confirmation Tab.
Clean Skin
If you only Part Put Away and said Yes to the Remaining Stock being Clean Skin the Order will show in this Tab
Confirmation
Once you click Fully Put Away, the record will appear in this tab, where you will need to compare the quantities you have bottled to the quantities expected and then Confirm the figures.
Confirm - Once the figures have been checked, clicking this will update the VW Order and record and create a Loss/Increase record. The Loss/Increase record will be recorded against the source Location.
Once the record has been Confirmed, you will be able to view it in the History Tab by the Document Reference.
You may see multiple Orders for the Document Reference as it may have been part Put Away and created extra VW Orders for the Remaining Amount.
History
This tab will show all the Orders that have been confirmed
You would need to know the Doc Ref to use this tab
The Orders Section shows the Manufactured litres that were expected, the quantity of litres that was Put Away, the difference shows any losses or gains.
Replenishment
This screen will allow the users to
Identify fast-moving products and enable them for replenishment
Configure the replenishment locations for each fast-moving product
Ask the system to calculate the replenishment quantities and output a report
Customers can then perform the moves using Flex which will update the system stocks automatically or manually update in the system after the moves have been performed.
You would need to select the products that you wish to replenishment into a location and then click on Update Records
Once you have selected all products that you wish to add, they will show in the Replenishment Setting tab
For the first time, using this screen and adding more products you would need to select the Pick Location, Product Max Cases, PL Min Cs RP and By Layer.
Prod Max Cs = the maximum number of cases for this product which we’ll allow in the Pick Location,
PL Min Cs RP = the minimum amount of cases which we’ll bother to replen (i.e. if we have max cases =56 and 55 in the location, there’s no point going to replenish a single case so the user can use this field to specify a minimum,
By Layer = If ticked then we’ll round up or down the cases to replenish to the nearest full layer (when Replenishment Calculations is used),
The Pick Location will need to be ‘Pick’ Location Type.
The RP Cases Qty will be calculated and set by the application when ‘Replenishment Calculations’ is used).
The Replenishment Calculations, you would be able to do all products that are on this screen or the selected products that is on left right grid
Output Options
PDF on Email - this will generate a PDF to show all the products that have an RP Cases Qty and where the stock will need to be moved from and to.
Send to Flex - this is currently not available in this release, you should get a message showing the following “New feature scheduled for a future release”