Introduction
This is the key part of the process and is generally used to check that all the details retrieved are correct if the warehouse has completed their part much of the information here will be pre-filled, where you have no customs warehouse requirements then, in essence, you are checking the warehouse work validating and finalising.
The final part of the process when you FINAL save this will be to choose whether or not you want to send the goods receipt advice to the customer (this is not the same as the goods receipt report.
For more details please go to this link
Workflow
An overview of the process can be viewed if you expand the box below
Fiscal (Bond) Details
This form is very important when you are operating a customer or excise warehouse, the information shown here has to be 100% accurate, otherwise, it will affect payments of duties, the value of those payments, and paperwork produced for the goods.
Each line is highlighted, once you complete a line it becomes prepared, so you will always have the top line highlighted and be working on that line, you can choose another line but be careful as this is out of the normal sync.
Stock Flags
Flag | Purpose |
|---|---|
Excise Duty Paid in the UK | This flag determines whether goods are excise paid or not, it is also known as the DP flag, if this is ticked then the goods are fully excise paid. The term duty paid refers to the UK excise system which is different to the Worldwide customs system. |
Free Circulation | This is an old term and refers to whether customs duty is paid for this stock item. Goods were referred to as “in free circulation” when customs duty was paid, which allows them to freely move around the EU, but this would apply to any customs union whether the EU or a single country. If you are not customs approved then this flag must always be set to YES
|
Owner Changed in the UK | This is a marker relating to sales tax, the ability to have acquisition vat, and deferred vat. If you are the original imported of the goods then you are exempt from sale tax for the import, however if you have purchased the goods from a supplier within the country then you are not the original imported, and ownership of the goods has changed. |
Original Wooden Case | This flag can be set here or set through the packaging type on the previous tab. This flag will be removed to be only in the stock tab in future versions |
Customs Duty paid in the UK | This identifies if the goods had the customs duty paid in the warehouse country (Home Country) otherwise it was prepaid outside the country prior to importation. |
Bulk Use Allowed | When receipting goods, the ability to mark them as able to use the BULK commodity code at the time of receipt. Manufacturing transfers will have a this option which will automatically mark the receipt stock following the existing ‘same customer’ checks. A new linked to option for the bulk code needs to be set against the standard commodity code which in the event of a payment being made will make the payment using the bulk code. Only the owning customer is allowed to use this feature it should not pass to another owner and not be available when goods are duty deferred for customs to an alternative account. |
Nill VAT Allowed | We will determine whether this can be set by the supplier being the same as the customer receiving the stock, however, there are occasions when you need to set this manually. In general, if you manufacture your own goods and you purchase or grow the raw materials then this would be a NIL VAT item, so you would not pay sales tax with the duties for the purchase of the goods |
Duty Stamped | This only becomes active when stocks are identified as needing duty stamps. In this case you need to positively confirm whether the answer is YES or NO (this will not default) |
Allow PVA? | With this feature PVA(Postponed VAT Accounting) ''Instead of assuming PVA, it will now be optional on the pre advice when receipting new stocks’ |
The other fields on the form are required by HMRC for entry.
Import Documents - The ability at goods in to store the many different import documents and certificates required for various commodities. This will introduce the ability to start storing import document information (for use later with CDS in Bond) for other commodities such as those that are non-wine/spirits/beer, and based on duty per KG instead.
You must save the Pre-advice before clicking on this button
The Import Documents will show what is set up against the Commodity Code that you are using for the product
All fields apart from ID and NA (if setup) is read-only
When entering an ID that does not exist in the system, the “Add Import Document” screen will populate
When entering an Import Document which is not setup against the Commodity Cide, the Reason field will be greyed
Values - using standard incoterms (or local customs equivalent) the value of the stocks is recorded.
Excise and Tax Information - is checked to ensure that it is correct, certain fields on the right side of the form will require entry based on the commodity code and country of origin of the goods.
We have not provided detailed guidance on these fields as they are direct requirements from customs processes and procedures and further details are better provided through the government websites, the exception are the fields shown below
Tax Certificate - This is used when the goods need a tax certificate to be associated, e.g. Small brewery. If you do not associate then you will not benefit from the tax certificate.
Freeze & Retrieve Later - As most customs movements require values, to leave stock off the system whilst you await this information can be problematic, this new feature was introduced to allows you to receipted the stock then enter the Costs/Trade Terms later.
If you use this then any stock receipted will be frozen until the values have been entered.
You will be able to enter the details in the values Screen on the stock menu.
EMCS (Customs Movement)
There is no customs test site for EMCS, as such we can not easily provide sensible data in this example and customers are forced to endure testing when they go live or when there is a new version without being able to check this feature.
Only at the completion of all the lines should you come to this tab on the form, because what we are trying to do here for each ARC selected is ensuring that the total commodity receipted agrees with what the customs system things you should be receiving.
We use commodity groups for this comparison, each commodity code when setup will be within a commodity group e.g. 2204217900 is in groups W200. so instead of trying to compare line by line, we try to compare receipted totals per group against expected totals per group.
In the top section, there will be all the ARC numbers listed, most people only have one per receipt, when you select this ARC number the bottom two boxes will be populated with the Commodity groups and the litres expected.
If both sides match then you can simply change the Global Conclusion to be “Receipt Accepted and Satisfactory” and then press Confirm Selected, and this will discharge the ARC.
If there are differences then you need to drill into the ARC and identify the difference line by line, with the exact line with the difference highlighted, marked with reason code set and information added. At this point, you can then confirm the arc and you would pick a reason other than the one used above.