EDI / API Output

Formats

Outbound files can be supplied in a number of formats:

CSV	older files, not always available, usually will open in excel (will only support latin characters)
XML	widely used, will open in excel, usually readable by computer, supports all characters
PDF	limited in use only output where the information can be held within a page.

Sending Intervals

Generation of outbound information can be obtained as follows:

API	This is on demand service, you can not combine this with any of the other sending intervals.
Hourly	Each hour from 0400 to 2000
Daily	Between 0100 and 0500 each day
Weekly	Usually a sunday morning between 0100 and 0500
Monthly	Usually 1st day of the month between 0100 and 0500

How it works

There are two method in use

API - where you can call the report name throughout the day (this is subject to rate control to stop you calling it repeatedly)

eMail - where you schedule the report to run at a specific time and within the WMS you select which email addresses will receive the file when it is generated.

Timing for outbound report is determined by the warehouse. you can not specify a specific time.

Transactional Reports - When these are generated the transactions are marked as supplied, therefore you can not run API and eMAIL for this type of output.

Any data shown within the output examples is from our test system which does contain real customer names with a mix up of addresses, the data shown bears no resemblance to actual values held by our customers.

EDI Output List

ID API Ref	ReportName	ShortName	Availability	PDF	CSV	XML File	XML API	Last Updated
2101	Stock Snapshot By Product	StkPrdt	Standard	Y	Y	Y	Y
2102	Stock Snapshot By Rotation	StkRotn	Standard	Y	Y	Y	Y
2103	Stock Snapshot By Product Enhanced	StkPrdtE	Enhanced	Y	Y	Y	Y
2104	Stock Snapshot By Rotation Enhanced	StkRotnE	Enhanced	Y	Y	Y	Y
2105	Multi Site Product Stock		Enhanced
2110	Stock Frozen Audit	FrznAud	Enhanced			Y	Y
2120	Stock Loss	StkLoss	Standard	Y	Y
2130	Rotation Stock Information		API Module				Y
2131	Rotation Stock in Warehouse		API Module				Y
2132	Product Stock in Warehouse		API Module				Y
2201	Goods Received	GdsRcvd	Standard	Y	Y	Y	Y
2202	Goods Received Enhanced	GdsRcvdE	Enhanced	Y	Y	Y	Y
2310	Order Status		API Module				Y
2311	Order Status by Doc Ref		API Module				Y
2320	Orders Received	NewOrds	Standard			Y	Y
2321	Held Orders	HldOrds	Standard	Y	Y
2322	New Orders Entered and Held Orders	NewOrds	Standard	Y	Y	Y	Y
2340	Order Picking Confirmation	OrdPckd	Standard	Y	Y	Y	Y
2350	Transaction Audit	TrsnAud	Enhanced			Y	Y
2355	Intrastat	Intrast	Standard	Y	Y	Y	Y
2360	POC Export		Standard			Y	Y
2410	Delivery Status		API Module			Y	Y
2411	Delivery Status by Doc Ref		API Module			Y	Y
2480	POD Extract	PODExtr	Standard		Y
2490	EPOD	ePOD	Standard with VD Can not be scheduled	Y
2600	Documents		API Module				Y
2610	Products		API Module				Y
2620	Excise And VAT Summary	ExcsVAT	Standard with VB Can not be scheduled	Y	Y			13/07/2022
7001	Intra Vision PO	InVisPO	Additional Module			Y	Y
8001	Order Transaction Audit	StkTrsn	Standard		Y
8002	Warehouse Despatch Advice	WhsDspt	Enhanced		Y
8003	Notification Issue List	NtfnIss	Enhanced		Y
9001	Management Warehousing	MgmtWhs	Standard	Y
9002	Management Transport	MgmtTpt	Standard	Y
9003	Stock Inwards Non Conformance		Enhanced	Y

Links to all the EDI Documents are shown below

API calls have rate limits, you can not just call continually as this will impact the warehouse system. If a format exists then the API Ref is shown

The last updated field has been added 14th June 2022 and will contain changes made to outbound specifications from that date