System Delivery Address

The system delivery address table is used to store addresses for specific order types where you have to use a saved system address, for example Customs movements of goods to another approved facility.

The system delivery address ensures that you setup the delivery point with the correct details required to complete all the paperwork on the appropriate forms of for the electronic submission.

We will be changing the ability to use a manually entered address for these types of goods and enforce the use of the system delivery address for all of these types of orders.

The System Delivery Address is there to ensure that

the address is approved by the government authorities
the authorisations for the types of goods are all correct
the correct information is entered onto the sales / withdrawal order for the goods.

This applied to the following orders

Codes	Types	What should be stored
U, K	Within GB or NI	The warehouse keeper information for the receiving warehouse. This will always be the delivery to point on the order with the consignee being WHO the goods are destined for.
E, X	Exports outside the UK	The shipper / exporter - at the point of export (so this is a GB address) It is also the person responsible for the discharge of the ARC, the consignee information on the order should be WHO the goods are destined for

Contained in this page

Main Form Page

Remember tick the “In Use” on the top right otherwise, you will not be able to use this on an order.

When entering a sales order to a delivery point which needs to use the system address table it is easier if the “Del Pt Account Ref” used is something obvious and deliberate, this will allow you to just enter the code without having to look up the address using F11.

The system delivery address stores vital information on what products a delivery point is allowed to accept, so you can not just enter an address into the system manually.

Address Tab

This contains the basic delivery address of where the delivery will be made to, there are additional fields here which allow the entry of other information which will be loaded onto the orders address form at the time of the order. e.g. Instructions, Contact name, delivery times.

Delivery Name, Address lines 1 and 2, Town, Postcode, and Country are mandatory on this page.

Our Transport Reg - This option will DEFAULT the registration into the order

this should be used carefully as you need to ensure the registration sent to HMRC is correct, however, some warehouses use shunting vehicles and this is generally the normal use of this field.

Vision Warehouse Transfer (Receiving Whse)

If the receiving warehouse also uses Vision then you can transmit an electronic notification of the goods you are sending under bond by using the Vision Warehouse Transfer (Receiving Warehouse) section, it requires the following information :

Is this warehouse using Vision Warehousing - ticked
Receiving warehouse VW Site code - this will be a two-digit code
Vision EDI email - this is the email address to which you will send this advice and is the EDI service of the remote warehouse.

This will generate an Intra Vision Purchase Order Notification which will be sent to the remote warehouse and loaded into their system, if the receiving customer account is known then it will load fully into the system otherwise the receiving warehouse will have to add the customer code at the point of saving to their system

HMRC Tab

The HMRC tab on the form allows you to configure this address point for use as an under bond delivery point, not all fields are required for all types of orders so a table below shows each field and what you should enter into that field.

Whilst this is not the UK document this is a great source document for information on the completion of the fields IE Revenue Services EMCS Trader Guide

The UK document to help in completion is found here

UK electronic administrative document using the EMCS

Explanation of fields

Field Name	Notes	Order Types
Supervising Office Address / Town / Postcode / Country	This must be completed for Exports outside the UK and EU	X
Destination Type Code	You must select one from the list, avoid using 8 if possible as HMRC do not like to see this code.	U, E, X
Under bond Type	Select from the list, it should show all order types where this table is used, an address can only be used for one type. If a delivery point is used for UK under bond and also EXPORTS then you should setup 2 codes for this to work correctly.	U,E,X
Warehouse Keeper Code	The warehouse keeper code for where the goods are being sent. e.g. For UK this begins GBWK and then it is usually the VAT number afterwards.	U,E
Place of Delivery Office Reference.	You must enter the Competent Authority of Dispatch code of the UK office responsible for excise control at the place of dispatch. There is currently only one office in the UK and the code is GB004098. (Country Code + 6 is the standard for these) https://ec.europa.eu/taxation_customs/dds2/col/col_search_home.jsp?Lang=en	U,E
VAT Number	VAT Number UK generally the Warehouse keeper code has the VAT number in it.	All
EORI	For most this is the VAT number with 000 on the end.	All
Duty Free Type	SS - Ship Stores or EX for Export.	X
Excise No	The warehouse excise number will take the format of country code plus 11 digits, if your code is too short then add 0’s after the country code to pad this. e.g. GB0452602 should be GB00000452602	All
Customs Guarantee	Provide the customs guarantee number for the warehouse	--
Declaration Type	Not currently used.	--
Customs Number	If the receiving warehouse accepts customs duty unpaid stocks then this is the number for that warehouse, in the UK it begins with an R if the warehouse is also excise and will end with the country code	All where applicable

HMRC Web Lookup

will open a web link to the warehouse ID of this record, this web page is supplied from the Europa website and contains information on which commodity groups this customer is allowed to the receipt, and is used to aid you in setting up the commodity categories on the next tab.

Send HMRC

This will generate an email for a SEED check, usually this is sent to the warehouse and you would forward this onto HMRC for the check.

HMRC OK

This records the date when you receive the OK back from HMRC regarding this delivery point following a seed check.

Commodity Categories Tab

This specifies which commodity groups this delivery address is allowed to handle.

You need to update the types of commodities that this delivery point is allowed to accept.

Your commodity codes each have a group set against them, this group is shown above for example Wine commodity codes all are within the groups W100,W200,W300. By ticking this group it will allow you to place goods onto the delivery for this type of product. The previous tab where you can perform the web lookup takes you to a page which shows which commodities can be selected for the particular warehouse.

For further information on Commodity Categories please see the following link: Taxation and Customs Union (SEED - Excise Product)