The majority of the fields on this page either control key functions or are used for specific purposes or options available within the system.
Product Dimensions
Vital fields in the setup of the product which defines the aspects of goods in, storage and goods outwards. It is also key for charging goods inwards or storage e.g. If you do not set how many cases are on a pallet then how would the system know what to charge if you had 300 cases? Is this 1 pallet or 10?
Items which are mandatory are highlighted in RED
Singles Per Case [SPC]
Needs a value 1 or higher. If a case can not be split then enter 1 this then allow the ordering of a single item or a single case to always select the case.
Can only be adjusted up to the point there is stock landed on the product, at that point the field is locked and can not be adjusted.
Cases per Layer [CPL]
Number of cases on a layer, this is only required if you set the customer to force picking by layer.
Cases per Pallet [CPP]
You should set this if you intend to charge by the pallet. When stock is landed you are able to change the cases per pallet on each rotation.
Height (Metres)
If you intend to use the auto put away functionality or any automated functionality in the warehouse you need to set the height of a pallet of the stock, you will also need to set the cases per layer to allow us to divide a pallet into layers if needed.
Single Size (litres) [SS]
When it is a liquid set this to the size of the single item.
If you are not storing a liquid then set this to 1.00
Gross Weight (KGs)
The weight of the case with the packaging.
You can default a multiplier in the product group for this field to auto-calculate.
e.g. Wine varies between 1.7 and 2.3 times more than the net weight.
Net Weight (KGs)
The weight of the case without the packaging. In the case of liquid 6 bottles of 75cl wine is 4.5litres and also 4.5kg
Cubic Metres
If you intend to charge by cubic metres then this is mandatory and needs to be the cubic metres of a case.
Dimensions
Length / Width / Height
To capture the dimensions of the product.
This field can be left blank however should not be 0.
Other fields
This covers the general fields found at the bottom of the form.
Picking for best before date stock required
Product group to have “BBD Mandatory”
All stock to have a BBD
Shelf Life to be set to anything other than 0
No fields are mandatory
Field | Notes |
|---|---|
Product Life | On receipt of the product this is the product life that the item needs to have in order to be available to pick, if it does not have this amount of life on arrival the product is placed on hold |
Shelf Life | This is the number of days of shelf life the product must have available when the item is picked. “30” days means the BBD date must be 30 days or more in the future. You override this setting by specifying the rotation number on the order, if specified we IGNORE the BBD The Product Group BBD Mandatory field should be set to true in order to use this for picking goods. |
Transport Adjustment | Used in Vision Distribution to modify the base case calculation for the product. It allows the invoice charge unit quantity (known as ICases) to be increased or decreased according to the size for this product. This is being replaced and the product group will be replacing the discount, along with the Do not apply discount option for the product. |
Option Boxes
SSCC → Standard Shipping Container Code, this is also known as a Pallet ID. Manufacturers, bottlers, and canning companies all use SSCC when they output a pallet, it allows pallet tracking and each pallet have its own unique SSCC in the world. Many supermarket chains and large distributors deal only with pallet movements and wish to know the pallet ID of any goods they are receiving.
Field | Use |
|---|---|
Receipts need SSCC | If you are receipting goods in and wish to handle and track pallet ID then select this option, you should also have the Use Pallet Quantity set to YES to ensure one Pallet ID is provided on rotation. Only select this if you are full pallet warehouse with only racking otherwise please discuss with Ontech beforehand. |
Despatches need SSCC | If your customers need to know the SSCC for the delivery point then this is the best option to scan them as you pick them. The items will then be recorded and are sent in the order picking confirmation to the customer. |
Use Pallet Quantity | Each single item received into stock will receive a rotation for the item, whether this is 1 pallet, 1 case or 1 bottle |
Serial Number required | This option is no longer in use. |
Do not apply transport discount | This is a new field - not yet in use. If you have Distribution then to aid with case calculations for delivery charges we can discount or surcharge a product, this stops the discount or surcharge from being applied to this product. |
EAN / UPC Barcodes
No fields in this section are mandatory.
ANA codes come from the Article Numbering Association, also known as EAN, a worldwide entity which defines barcodes for all products in the world it is managed by https://www.gs1uk.org/ in the UK.
UPC is the American equivalent of the ANA, and is only used in the United States and some other places in North America and the Caribbean where the predominant supply is from the US you can apply for a UPC prefix and obtain these also through https://www.gs1uk.org/
These fields are only used in single owner warehouses where the owner of the stock is running the warehouse. They are also used for output to major supermarket chains who insist on using the EAN / UPC for their stocks.