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This tab will contain important information about the Pre-advice.

The page below explains what can be added to specific fields, and what the options are for the fields, a list of fields is searchable below


Date Receipted

This will use dates in the following order :

  • date that the vehicle is marked as having arrived

  • date of the booking for the pre-advice

  • date of entry of the pre-advice

If you need to adjust it you can but it can never be a future date and this should reflect the date you received the goods onto site.

Delivery Type

This field has a major importance to how charging for the receipt will work, there is a table below in the expand section which show all the available standard delivery types, and their default settings.

You can over ride those delivery types and how they charge by setting it to be something different on the customer record.

 Receipt Header...Delivery Types

Code

Description

Return to stock

Landed FOC

Int Xfer

Land reduced rate

Reduced %

Freeze On Receipt

PUR

PUR - Purchased Goods

RET

RET - Return from Delivery

TRUE

RWW

RWW - FOC ReWarehouse by Whse 

TRUE

TRUE

100

RWC

RWC - ReWarehouse by Customer

RFC

RFC - Collection from Customer

TRA

TRA - Transfer Internal

TRUE

UNS

UNS - Unsure / Unknown

WKO

WKO - Works Order

XTR

XTR - External Transfer

CTO

CTO - FOC Customer Take on

TRUE

TRUE

100

STK

STK - FOC Stock Management

TRUE

TRUE

100

CAN

Cancelled Despatch Order

MON

Manufacturing On Site

TRUE

TRUE

MOF

Manufacturing Off Site

TRUE

Receipt Type

This field is important for a customs approved warehouse as it defines the category of the receipt of the stock, in a non customs warehouse there are only a few types available

It is very important that this is entered correctly as you will not be able to change it later on and this will not set the “duty paid” flag on the stock details within the pre-advice forms.

Customs Excise Warehouse

General Warehouse

Transfer to another Warehouse Customer

Transfer to another Warehouse Customer

Manufacturing

Goods Inwards

Duty Paid Receipts (of excise or customs goods)

Consignment Inwards

EC Import

Other Sources

Other GB Warehouse

Import (non EC)

NI Warehouse

Receipt By

Whether you see this field will depend on the customer setup and only those who use both the receipt by load and the receipt by line will present the option here.

Where there is an option you need to decide whether this receipt will be a charge for the load or a charge for the line, in general bulk loads e.g. Container, could be charged by the load whereas returns from a delivery are charged by the line.

Value Fields

You can have the system automatically split charges amongst all the lines by adding them to the fields here

  • Insurance Value

  • Freight Value

  • Value for VAT Adjustment

This will work out the charge per case and spread between all the lines on the order

Sundry Charges

In this section all System Sundry Charges will be available to apply to the Pre-Advice. See Sundry Charges for more information.

EMCS Reference

You need to specify the ARC number for some types of receipts, there can be multiple ARC numbers for the receipt and you set them all here.

Then at each line you confirm which ARC will be used for the line.

To select you will need to click on the binoculars, which open a new search screen.

This screen displays all Inbound ARCs that are available, to choose the ARC here you will need to tick the box in the IsSelect column (may need to use the scroll bar at the bottom of the screen to see this column) and then click on the Select button to apply the ARC to the Pre-Advice

Other Fields

Not mentioned specifically above are free text fields

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