Warehouse Submissions
The warehouse submission screen allows you to send information to the warehouse via EDI file or through the API (this depends on your warehouse)
in this section
Normal Operations
We can send Sales Orders, Pre-advices, and product codes to the warehouse, only items which have been committed allocated stock will appear in this list for submission if their warehouse group is set up to send submissions.
When you open the screen you simply select the warehouse group and you will be presented with a list of the submissions waiting to be sent to the warehouse.
Hiding of Orders
This is a very simple process and it only marks the entry to not be sent to the warehouse and hides the entry from the forms.
It is still stored in the database, it can only be recovered by the support team.
If you unallocate an order, and then re-allocate it without selecting the INV only option then it will arrive in submissions for a second time. You MUST mark the second entry as HIDDEN otherwise the system will sent this along with the original order lines.
As hiding and then unallocation are extremely rare there is no plan to change this.
Sending the file
The sending process is relatively simple, select the items you want to send and then press the Generate Sales Orders XML and the system will generate the submission.
If you are sending via email you will see an SMTP message confirming the email has been sent to the warehouse.
When you send SALES ORDERS if there are any other submissions waiting the system will ask you if you wish those to also be sent at the same time.
If you choose to send them separately, their forms are similar to the orders and need no further explanation.
File or Submission Issue
In the event, there is an issue with a file or with an order you can resubmit this to the warehouse in two different ways.
You should only use this function if the warehouse specifically requests you to do so. You are at risk of duplicating the data at the warehouse which could result in double ordering. The warehouse will not check if you choose to operate these functions so PLEASE be sure this is what you need to do.
You can choose to either :
Re-Generate - which will recreate the entire file, select the file you wish to re-generate and this option will re-produce the entire file.
Extract a Selected order - which will provide you with a single order from the file, to use this select the file, and the order and extract selected will provide you with a new file only containing what you require
Pre-Advices and Product Codes
These forms are similar in operation to the order's submission, they will list what needs to be sent and you simply select what you want to send and press the Generate button.
Only pre-advices have the ability to resubmit, and this works in a similar way to the order resubmit screen, except you have to select each pre-advice you wish to resubmit individually.
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