SO HMRC Guidelines

This contains general and hopefully useful information about how requirements for excise and customs warehouses

Order type – Underbond & Export

Vision EDI has been designed to process Underbond & Export Orders automatically, however many are received with only partial information. Below is some general information about the additional information required.

Fields	Notes

Fields	Notes
Delivery Name and Address	This is the warehouse the goods are being sent to if within UK and EU or the last port of exit from the UK in the case of an export It could be the shipper or handling agent.
Consignee Address	This is the person or company who has purchased the goods and their account details.
Receiving Warehouse	The warehouse keeper code, excise and customs codes and the VAT number.
Transporter	The transporter name, address
Movement Guarantee	The movement guarantee used for this movement

IMPORTANT NOTE :
Your order will not be processed until the details have been completed correctly.

Therefore the warehouse and transport departments of the warehouse keeper will be unaware of an export order until you supply sufficient information, thus enabling the order to be processed.

Orders - Using rotation numbers or batch references

Customers can order by

Product code

Rotation number

Batch number

Product code / Rotation number

Note : You can supply a rotation number with or without a rotation line number, it is only required to state the line number when you have stocks owned by customer reserves.

Orders – Duty deferred orders

Facilities within Vision Warehousing allow orders placed to have duty charged to your deferment account or another deferment account.

In order to charge to another deferment account you must have a correctly authorised C1207N or C1207S from the deferment holder which needs to be lodged at the warehouse.

As the warehouse WMS and Vision Bond can also allow the setup of Cash Deferment accounts, these are given pseudo Deferment accounts operated by the warehouse keeper, whereby the deferment customer pays the warehousekeeper who in turn pays HMRC.

The warehouse keeper sets up and maintains the deferment account list and each customer has a unique deferment code which needs to be used when placing an order, this code could be either

your HMRC deferment account number
your warehouse customer code
the warehouse pseudo deferment account
or any other alias that the warehouse keeper sets up

All orders which you send to a HMRC bonded warehouse must state this code within the "excise deferment" and "customs deferment" fields on the sales order format.

Note: To enter this information into a delivery instruction is NOT sufficient ! If you choose to do this then the duty will be charged to your own deferment.

Do not just guess otherwise you could be facing a substantial bill for duty !

Please speak to your warehouse keeper if you defer duty to other accounts and obtain a list of codes which are used for this purpose.

Orders – Customs duty

This is a duty which is payable to the European Union for the importation of goods from outside of the EC.
Vision Warehousing offers the facility for customers to pay either :

upon receipt of the rotation into your account OR
immediately for the entire rotation as soon as it starts getting used OR
upon using the rotation (on each order) OR
payment immediately if there is a preference or quota

This is payable immediately when the goods leave a warehouse on a duty paid order.

If customs duty remains unpaid at the time of placing an underbond order you have to specify whether the customs duty will be paid.
The EDI format has a field where you state whether customs duty is paid, if you have already paid the duty then this field is ignored.

Orders – Picking preference on orders

It is always better when possible to allow the warehouse keeper to choose the rotation to use for your orders, when this happens the warehouse picking algorithm will choose the best rotation to use and takes the following into account

duty paid stocks priority over paying more duty
best before dates and shelf lives
picking full cases before picking lots of bottles
picking complete pallets before picking lots of individual cases
customs duty paid status
duty stamped status