Raise Invoices

Owned by Sarah Stalley (Unlicensed)
Last updated: Oct 11, 2024 by Andrew Stacey
3 min read

This screen is used to generate invoices for the various charges raised in Vision Warehousing, Vision Distribution and Vision EDI.

  • All the tabs on this screen have the Up to Date (only charges prior to the entered date will be shown in the Customers section) and the Invoice Date (the Date that will show on the invoice).

  • Stock Storage also has the Site Code, Period setting, Posting Date, and also shows when the Storage invoices were the last run.

  • The Current Progress field shows you how far along the process you currently are (as it can sometimes take quite a while to raise all invoices).

Set the correct Dates and click the Load button to display invoices outstanding.

Stock Transaction Goods In tab

  • Pre-Advices will only show on this screen for invoicing once they have been fully completed (i.e. fully landed and any ARCs on the PO have been completed).

  • If there is anything left outstanding then the PO will not be shipped over for invoicing.

An optional accounting extract is available as a module.

This allows the export of information in the following formats.

  • Sage Line 50

  • Sage 200

  • Sun Account

  • Xero (CSV format)

Other formats can be added.

Samples

Within Customer Maintenance, using the Invoice Admin Tab, in Vision Invoicing you can select whether a customer should be set to receive Stock Storage Summary or Stock Storage Detail Invoices.

The invoice layouts are configurable as follows:

  1. Space for a logo to be applied, the same logo will appear on all invoices.

  2. Customer details are taken from the customer record in Vision Warehousing. If the customer is changed via Customer Admin and Setup then future invoices will show the new details.

  3. Details of the invoice sender are taken from the company set up within the site in Vision Warehousing and is also where the company number shown at the bottom of the invoice is set.

  4. Text regarding payment terms and how to pay can be customised when Vision Invoicing is set up. It can be amended at a later date by contacting Vision Customer Services. This text will appear the same on all invoices.

  5. Details at the bottom of the invoice of the registered office and VAT number are taken from the site setup within Vision Warehousing.

Examples of each format are shown below.

Summary Stock Storage Invoice Sample Layout

Copyright Ontech Solutions 2017-2024. All rights reserved, no part may be replicated or distributed without the express permission of the owner.