GI - Receipting Header

This tab is the beginning of the administration process of finalising the receipt.

Each section is detailed below :

1 Receipt Type
2 Charging
- 2.1 Date Receipted
- 2.2 Receipt By
3 Import
4 Notes
5 Bond Details
- 5.1 CWC
- 5.2 Trade Terms
  - 5.2.1 Trade Terms Field Values
- 5.3 EMCS References
6 Sundry Charges

Receipt Type

This field is important for a customs-approved warehouse as it defines the category of the receipt of the stock, in a non-customs warehouse there are only a few types available.

This can not be changed at a later date, and is used for W1 HMRC production

Setting this field will NOT set the Duty Paid flag on the receipt lines.

Customs Excise Warehouse	General Warehouse

Customs Excise Warehouse	General Warehouse
Transfer to another Warehouse Customer	Transfer to another Warehouse Customer
Manufacturing	Goods Inwards
Duty Paid Receipts (of excise or customs goods)	Consignment Inwards
EC Import
Other Sources
Other GB Warehouse
Import (non EC)
NI Warehouse

Charging

Date Receipted

This will use dates in the following order:

The date that the vehicle is marked as having arrived.
Date of the booking for the pre-advice.
Date of entry of the pre-advice.

You can adjust it if you need but it can never be a future date and this should reflect the date you received the goods onto the site.

Receipt By

Whether you see this field will depend on the customer setup and only those who use both the receipt by load and the receipt by line will present the option here.

Where there is an option you need to decide whether this receipt will be a charge for the load or a charge for the line, in general, bulk loads e.g. Containers, could be charged by the load whereas returns from delivery are charged by the line.

In Customer Maintenance, if you have ticked the checkbox for ‘By Line Charging’ then you will only see an option for Receipt By Line.

If you are not using the receipting by line then you need to configure the customer settings to not have the “By Line Charging” ticked.

You will then be presented with two options, you MUST positively select which option you want to use, by default nothing will be selected, where you select the Receipt by load an additional drop-down will appear and the default receipt charge will appear and you can edit this to another charge.

Import

Currently, these fields are all free text.

Will be used when CDS Import features are added to the application (planned for future)

Notes

These are completely free text fields and can contain any information

The field names are only suggestive use for the fields.

Bond Details

CWC

This is set based on the supplier country of origin and you can adjust it here to another CWC which will set the field on each line of the receipt. The country code you will be given here will automatically reflect in the CWC field of the 'Bond Details' tab.

Trade Terms

These are customs terms for payment of goods, also known as the INCOTERMS.

This field is waiting HMRC approval for implementation and currently does not set the line information.

Trade Terms Field Values

As you have to provide a value for each product line on the receipt for these fields, rather than you splitting the total cost manually this allows you to enter the total costs which are then equally split per receipt line.

This is only applicable to Trade Term A where values are required for all fields.

Insurance Value
Freight Value
Value for VAT Adjustment

EMCS References

The ARC number is required for some types of receipts, there can be multiple ARC numbers for the receipt and you set them all here.

If you have selected a single ARC then it will be set on all the lines in the goods inwards, if you selected multiple ARCS then at each line you confirm which ARC will be used for the line.

To use this form you need to click on the binoculars, which open a new search screen.

This search screen displays all Inbound ARCs that are available, to choose the ARC here you will need to tick the box in the IsSelect column (may need to use the scroll bar at the bottom of the screen to see this column) and then click on the Select button to apply the ARC to the Pre-Advice.

Sundry Charges

In this section all System Sundry Charges will be available to apply to the Pre-Advice.

In the Sundry Charges section of the Pre-Advice/ Goods Receipt screen, you can enter any sundry charges that are not linked to a customer/system sundry.

When you select the Sundry Charge type, the Nominal Code and Nominal Description will be auto-filled. You can select any of the two Charge Types - Each or Fixed Charge. When you select Fixed charge, the quantity will be 1 and you can enter the Charge for 1 Quantity. When you select Each, you can edit the quantity as you like. You can set specific charges for specific quantities.

The Charge field is editable for all Sundry Charge types.