Introduction |
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- As is normal with most advanced web services, incoming submissions go through several stages of validation and various responses can be received should the submission fail at any of these stages.
- First the file itself is validated
- Second the elements (Sales Orders, Purchase Orders, Products etc) are validated.
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File receipt confirmation: |
- Depending on your setup, you can be configured to receive this email confirmation or not.
- This email only confirms that the file has been received and nothing more, this is before any validation takes place.
- The message body will look similar to below:
 Image Modified
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Stage 1 - File level validation: |
- Incoming files are queued and validated.
- The initial validation checks that submitted files:
- Are constructed correctly as per their file type (valid CSV / valid XML).
- Meet our expected file format.
- Contain the correct data types for each element.
- Should the submission fail, an email will be sent to you with a message body similar to below:
 Image Modified - In this instance, the entire file has failed and none of the contents will be processed.
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Stage 2 - Item level validation: |
- Should your submission pass the first stage of validation, it will move on to the second Stage.
- Here we're checking the individual records within the file submitted.
- If you've sent in a Sales Order file, then we're checking each individual Sales Order within.
- If it's a Product file, then each individual product, and so on....
- The validations which occurs here are specific to each file type, but to give a basic idea of what occurs:
- We're performing the more advanced checks to ensure what has been sent in is logical (e.g. a Sales Order sent in for delivery, but with no delivery address).
- That the data submitted exists in our system (where necessary.
- For example: A Purchase Order sent in with values and currencies, but the currency code submitted is invalid and does not exist in our system.
- Should the submission fail these checks, you will receive an email with a message body similar to below:
 Image Modified
- In this instance, some of the items within the file could have failed validation and others passed.
- Any that failed will not stop the ones that have passed from being processed, but the failed ones will be held until corrected.
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