A Deferment account is an account that a customer uses to record the duties for goods which need to be paid.
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Most fields in this section are self explanatory however please note the following fields
Field Name | Notes |
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Deferment Account | Generally this would be set to your customers account code or if this is a charge to deferment only then use a suitable code to identify this account. |
Deferment Number | For Government duty accounts - this is the deferment number of your account. It is 7 digits long For Cash duty accounts - you will have a virtual account number here which the system generates which is seven characters long starting with your customer code followed by 4 number. |
Email Address | This is the address which is used to send the following information
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Cash Deferment
This area will only be available if the account you are setting up is a cash account.
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The Direct Debit option - this will add an additional notification onto the duty demand (which is created at Vision Bond day end operation) regarding the payment of the deferment by direct debit.
The Pre-payment option - configure a cash deferment for pre-payment, which results in all orders using the deferment being put on hold awaiting payment. The existing 'held order email’ has been updated to display the pre-payment required so users can generate this
Manually from the held orders screen
Automatically by the Scheduler service.
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Users can then take the order off hold once payment has been obtained.
In order to ensure the duties paid are correct and do not change once the order is picked, these types of orders will result in a ‘soft pick’ which will pre-allocate rotations to the order based on the existing FIFO calculations at the time the order is saved, therefore saving of orders for prepayment deferments is more resource-intensive and therefore slightly slower.
Add Customer button
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By clicking the button the above form will open up allowing you to specify who can use this deferment account.
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What to do if a customer runs out of credit on HMRC and wants to use a cash deferment?
Setup a Cash Deferment for that Customer marking the Stock holding accounts which will use it.
On the customer record, change the customer default account to the cash account WHEN YOU NEED TO CHANGE TO CASH DEFERMENT.
Return it back to the HMRC number whenever you finish using it.
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