Page Comparison

<ORDERS>

At the beginning of the file

<SO>

At the beginning of each order

Each SO is grouped by field HD3, you can not have multiple SO with the same HD3 data within the same file.

<HD></HD>

Header - One time for each order

MANDATORY segment

<HO></HO>

Header Options - One time for each order

MANDATORY segment

<HU></HU>

Header Underbond - One time for each order

only if needed

<DO></DO>

Delivery Options - One time for each order

only if needed

<HI></HI>

Header Invoice - One time for each order

only if needed

<LD>

Line Detail - Repeats for each product line on the order

MANDATORY <LD>

Line Detail - Repeats for each product line on the order

MANDATORY segment at least once per SO

<LO></LO>

Line Options - One time for each LD entry

only if needed
If added in any SO it has to always occur after each LD even if not being used.

</LD>

</SO>

At the end of each order

You can then open a new order by using <SO> and repeating the above.

</ORDERS>

End of the file

<HU>1

ExciseDefermentNumber

This is the account code given to the deferment account.

AN

10

Conditional

MANDATORY for Excise or Customs warehouse

This may not be the deferment number or stock holding customer code as it accommodates cash deferments where HMRC numbers are not issued. Please speak to your warehouse to find out this code

<HU>2

CustomsDefermentNumber

This is the account code given to the deferment account.

AN

10

Conditional

<HU>3

PayCustomsDuty

B

1

Conditional

Should default to “N” for anything leaving the UK
Must be set to “Y” for any Type P orders otherwise optional

<HU>4

ViaECCountry

If your export goes through an EC country then additional paperwork is required for the goods.

B

1

Conditional

From 31/12/2020 no longer used.

<HU>5

C426No

Max 8 characters

INT

8

Conditional

MANDATORY  for Diplomatic Orders (Type D)

<HU>6

C185No

Max 8 characters

INT

8

Conditional

MANDATORY for NATO Order (Type V)

<HU>8

ConsigneeName

The Consignee is the buyer of the goods.

Purchasing Customers Name (not where its going but who it is going to)

CH

50

Conditional

Conditions : Where the stock holding customer is paying the duty and the order type is = P (Duty Paid) then optional, in all other cases this is mandatory.

You can supply this even if it is Type P we would just ignore it.
If not supplied then this order will be a validation failure

If the country you are supplying to has no post codes / zip codes then add the country code to the postcode field.

Address Information for specific Order types:
P/T/U/K - name & address of company or person buying the goods
E/X/K - name of person or company buying the goods and the address outside the UK to where the goods are being delivered. (this could simply be the non UK name and address of the purchase)
D/V - The person to whom the authorisation was issued

<HU>9

ConsigneeAddress1

Buyer Address Line 1

CH

50

Conditional

<HU>10

ConsigneeAddress2

Optional Address field

CH

50

Optional

<HU>11

ConsigneeAddress3

Optional Address field

CH

50

Optional

ConsigneeAddress4

Buyer Address TOWN

CH

50

Conditional

<HU>13

ConsigneePostcode

Buyer Postcode or ZIP

AN

15

Conditional

<HU>15

ConsigneeCountry

Buyer COUNTRY code

A

2

Conditional

<HU>16

ExciseNo

The receiving warehouse excise warehouse number.

AN

15

Conditional

Do not send these if you are storing at a 3PL

These fields should only be used if your warehouse is solely used by you for your own products.

<HU>17

VATNo

The receiving warehouse / customer VAT registration number.

Should also contain the country code as the first two digits.  - Used for Intra EC movements

AN

15

Conditional

<HU>18

CustomsGuarantee

The receiving warehouse customs  warehouse number.

AN

15

Conditional

<HU>20

TransportName

Underbond Orders - Need to know the transporter name.

AN

40

Conditional

<HU>21

TransportAddress1

if the Transport code is known then this field is not required.

AN

40

Conditional

<HU>22

TransportAddress2

if the Transport code is known then this field is not required.

AN

40

Conditional

<HU>23

TransportAddress3

if the Transport code is known then this field is not required.

AN

40

Conditional

<HU>24

TransportAddress4

if the Transport code is known then this field is not required.

AN

40

Conditional

<HU>25

TransportPostcode

if the Transport code is known then this field is not required.

AN

15

Conditional

<HU>26

TransportCountry

if the Transport code is known then this field is not required.

A

2

Conditional

<HU>28

GuaranteeNo

The HMRC guarantee number being used for the EC movement.
You must have permission to use this guarantee from the guarantor.

AN

8

Conditional

<HU>29

GuaranteeDate

The HMRC guarantee date being used for the EC movement.
You must have permission to use this guarantee from the guarantor.

DT

10

Conditional