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If you have your own warehouse where there is no third parties storing stock then use the Own Warehouse - PA XML Structure pages as that contains additional fields you may find useful.
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If you store in a 3PL warehouse then you should use this format below. e.g. multi user warehouse |
XML Segments
<PREADVICES> | Start of Segment | End of Segment | Defines the start of the file of type PREADVICES | |||
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<PA> | Defines the start of a Pre-advice | |||||
<HD> | Mandatory | </HD> | Appears only once within any PA segment | |||
<HO> | Conditional | </HO> | Appears only once within any PA segment | |||
<PH> | Coditional | </PH> | Used only if HO28 is TRUE | |||
<LO> | Mandatory | </LO> | Appears as many times as there are lines on the preadvice and repeats itself for each line in the pre-advice. | |||
<PD></PD> | Conditional | </PD> | Used only if HO28 is TRUE and if you supply for one line you have to send for all lines | |||
</LO> | Can be repeated as many times as required | |||||
</PA> | Can be repeated as many times as required to add multiple PO within same file. | |||||
</PREADVICES> | defines the end of the file. | |||||
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XML Segment Ref | XML Element | XML Basic | Type | Length | Notes | Mandatory / Optional / Conditional [M/O/C] |
|---|---|---|---|---|---|---|
<HO>1 | SiteCode | Y | A | 2 | Mandatory - this field is MANDATORY for all files | |
<HO>2 | DeliveryType | Y | A | 6 | Standard Codes which can be sent with a Pre-Advice | Mandatory - this field is MANDATORY for all files |
<HO>3 | SupplierCode | A | 8 | If you know the supplier code which is stored on the warehouse keeper system then this can be filled in, instead of having to complete the full supplier details below. Some warehouses this is still required, please check with the warehouse | Optional - Do not filll this in if you do not know the correct code the system will reject the entire pre-advice if this is an invalid code. | |
<HO>5 | ExpectedDeliveryDate | Y | D | Format dd/mm/yyyy or dd/mm/yy | Mandatory | |
<HO>6 | Container | B | Either Y or N | Optional – Default is NO | ||
<HO>7 | ContainerNumber | A | 20 | Conditional – Should be supplied if this is arriving in container, but can be left blank | ||
<HO>8 | SlipSheetsInUse | B | Either Y or N | Optional – Default is NO | ||
<HO>9 | OnPallets | B | Either Y or N | Optional – Default is NO | ||
<HO>10 | SupplierName | Y | A | 50 | If this is being used for Delivery Type = COLL (e.g. You are asking the warehouse to pick the goods up and return to the warehouse) then supply the collection name and address in the fields HO10-HO26 | MANDATORY |
<HO>11 | SupplierContactName | Y | A | 50 | MANDATORY | |
<HO>12 | SupplierAccountCode | A | 20 | MANDATORY | ||
<HO>13 | SupplierAddressLine1 | Y | A | 50 | MANDATORY | |
<HO>14 | SupplierAddressLine2 | Y | A | 50 | ||
<HO>15 | SupplierAddressLine3 | Y | A | 50 | ||
<HO>16 | SupplierTown | Y | A | 50 | MANDATORY | |
<HO>17 | SupplierPostcode | Y | A | 15 | MANDATORY | |
<HO>18 | SupplierCountry | Y | A | 2 | ISO-3166 – 2 digit country codes | MANDATORY |
<HO>19 | SupplierTelephone | A | 20 | |||
<HO>20 | SupplierFax | A | 20 | |||
<HO>21 | SupplierEmail | A | 50 | |||
<HO>22 | ShipperName | Y | A | 50 | ||
<HO>23 | ShipperContactName | A | 50 | |||
<HO>24 | ShipperContactTelephone | A | 20 | |||
<HO>25 | ShipperContactFax | A | 20 | |||
<HO>26 | ShipperContactEmail | A | 50 | |||
<HO>27 | ExpectedNoOfLines | Y | I | Total number of product lines due | Mandatory | |
<HO>28 | ExpectedNoOfCases | Y | I | Total number of cases due | Mandatory | |
<HO>29 | ArrangeCollection | Y | B | 1 | Y or N | Optional - Will default to N if not set. |
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