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Upon opening the application for the first time, the user will be informed that the application is unlicensed and that they need to request a license. The user is taken to the settings tab where the license can be retrieved ‘Requested’ on the right side. After this has been granted .
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During the requestThe user will be asked if they require the ‘Network Scan’ functionality, it’s important to set this as required so that the correct license is generated. The user is given the opportunity to leave a note, use this to inform us if the new license being requested is to replace an existing one, and the details of that machine. |
We will be notified of the request and inform you once it’s been granted. Once this is done the user can either click the ‘Download’ button to retrieve it, or open reopen the application and it’ll be retrieved automatically.
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This is legacy functionality which allows users to apply the license manually. |
Scan Settings
Afterwards After the license is set the options on the left should be configured, firstly by selecting the scanner, followed by the scanner settings below.
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Setting
Notes
Scanner
Colour
Resolution
Paper Size
Bit Depth
XScaling
YScaling
Image Type
Temp Save Path
Any scans without a barcode are placed here.
Upload Path
Only required if using a network scanner, enter the path the network scanner saves the files to.
Final Save Path
This is where files are moved to once their barcode has been found or manually entered.
This is where the Vision Image Uploader will pickup the images from.
Configuration
ADF Enabled
Tab name | Details |
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TWAIN scan | This is the default and recommended option, do not change this unless your scanner is incompatible with it. |
Native | This uses built in Windows components to interface with your scanner and can be used if you have trouble with any of the other options. |
Legacy | This uses the same scanner connectivity method as earlier versions of the Document Scanner, use this if it’s the only option your scanner works with. |
Setting | Notes |
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Scanner | Select your scanner. |
Colour | Colour would result in larger files therefore Greyscale or even Black & White is recommended. |
Resolution | 300 is the default & recommended option. The higher the value the larger the scanned file and more space it will occupy on your system. |
Paper Size | A4 is the default, change if needed. |
Bit Depth | Relates to the number of colours stored in the scan, the more colours the larger the file. Recommended to leave at the default value. |
XScaling | |
YScaling | |
Image Type | JPG is the default, not recommended to change this. |
Network Scanned Path
If using a network scanner to save scanned files to a network folder, specify the network folder in this field.
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Preview will connect to the configured local scanner and display the scan on the right side, it isn’t saved.
Scan and Save will start the scanner, if the ADF is enabled and loaded each of the pages will be scanned, otherwise a single page will be scanned. As the documents are scanned it attempts to find the barcode, scans are moved to the ‘Save’ tab.
Save
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Scanned images are displayed, the barcode field will contain the barcode if it was found, otherwise the user needs to enter it & ‘Save’.
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Network Scanned
It’s recommended to use the software directly connected to the scanner and use the ‘Scan’ tab mentioned above. However a network scanner can be used instead, in this case the documents scanned & saved by the network scanner can be seen in this tab. The directory is configured in the ‘Settings’ tab.
Click ‘Upload’ ‘Auto Index’ which will attempt to read the barcode from all of the documents in the directory. If the barcode cannot be found the user would have to enter it manually.
Scans are moved to the ‘Final Save Path’ ‘Awaiting Upload’ tab when they have their barcode found / manually entered.
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Manually Index
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Scanned images where a barcode could not be found are displayed.
‘Find Barcode’ - searches the selected document for a barcode again, the user is given the opportunity to select the barcode area in the preview.
Otherwise the user needs to enter the barcode manually.
‘Save Barcode’ moves the image to the ‘Awaiting Upload’ tab.
Awaiting Upload
Documents awaiting upload are displayed, double click to view, these can be selected and:
Delete Selected - Will remove the documents completely, if you use this by mistake then the documents will need to be scanned again.
Re-index Selected - Will move the image back to the ‘Manually Index’ tab
Upload & Clean Up - Uploads the image to Warehousing or Distribution. Successfully uploaded files are archived on the local machine for a short period (defined in the Settings tab), after this time they’re removed.
A log is displayed on the right side, look out for any errors.
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For POD’s uploaded to Distribution, the system can automatically mark the record as ‘delivered’. In the case of issues with the delivery, these should be confirmed manually prior to scanning the note. |
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