Introduction
Delivery / collection notes generated by Vision once signed are then considered Proof of Delivery (POD) or Proof of Collection (POC), this application handles the scanning of those notes and a license is required to use it.
Notes produced by Vision include a barcode, this application automatically reads the barcode as it’s being scanned uploads the files for storage in Vision Distribution (PODs) and Warehousing (POCs).
Scanned note retrieval
Application | Scanned note |
|---|---|
Distribution | Available from the delivery screen. |
Warehousing | Available in the ‘Attachment Manager’ in the order screen. |
CIS website | Customers can recall these from either Distribution or Warehousing themselves. |
EDI API | Customers can recall these electronically via their own system using the Vision EDI API: 2490. POD |
Settings
License
Upon opening the application for the first time, the user will be informed that the application is unlicensed and that they need to request a license.
The user is taken to the settings tab where the license can be retrieved on the right side. After this has been granted the user can either click the ‘Download’ button to retrieve it, or open the application and it’ll be retrieved automatically.
Scan Settings
Afterwards the options on the left should be configured, firstly by selecting the scanner, followed by the scanner settings below.
Setting | Notes |
|---|---|
Scanner | |
Colour | |
Resolution | |
Paper Size | |
Bit Depth | |
XScaling | |
YScaling | |
Image Type | |
Temp Save Path | Any scans without a barcode are placed here. |
Upload Path | Only required if using a network scanner, enter the path the network scanner saves the files to. |
Final Save Path | This is where files are moved to once their barcode has been found or manually entered. This is where the Vision Image Uploader will pickup the images from. |
Configuration | |
ADF Enabled | |
ADF Loaded |
Network Scanned Path
If using a network scanner to save scanned files to a network folder, specify the network folder in this field.
The ‘Network Scan’ license is required to use this feature.
Other Options
Setting | Notes |
|---|---|
ADF Enabled | |
ADF Loaded |
Scan
The options configured in the ‘Settings’ tab are displayed.
Preview will connect to the configured scanner and display the scan on the right side, it isn’t saved.
Scan and Save will start the scanner, if the ADF is enabled and loaded each of the pages will be scanned, otherwise a single page will be scanned. As the documents are scanned it attempts to find the barcode, scans are moved to the ‘Save’ tab.
Save
Scanned images are displayed, the barcode field will contain the barcode if it was found, otherwise the user needs to enter it & ‘Save’.
Upload
It’s recommended to use the software directly connected to the scanner. However a network scanner can be used instead, in this case the documents scanned & saved by the network scanner can be seen in this tab.
Click ‘Upload’ which will attempt to read the barcode from all of the documents in the directory. If the barcode cannot be found the user would have to enter it manually.
Scans are moved to the ‘Final Save Path’ when they have their barcode found / manually entered.
Vision Image Uploader
For POD’s uploaded to Distribution, the system can automatically mark the record as ‘delivered’. In the case of issues with the delivery, these should be confirmed manually prior to scanning the note.