We need the suppliers as the first file in the import, we need to have these loaded before the products are loaded.
Notes
We expect the supplier code to be the same as the one in your finance system.
If you are using most finance systems then either contact name or company name are used to establish a link on the first connection.
Notes
Example File
| View file | ||
|---|---|---|
|
Some files contain example data in them, you should remove this before submitting back to us for loading.
Field Types
Name | Description |
BIT | 0 is NO |
/ 1 is YES |
- BIT fields must have an entry and can not be blank | |
Varchar(50) | Is an alpha numeric field of length 50, this can accept letters, number and symbols |
INT | Is a single number field (no decimals) |
e.g. 1,2,3,4,5 |
- Fields marked as INT must have an entry | |
DECIMAL (8,5) | Is a decimal field which can contain 8 before and 5 after the .dot separator |
Field Notes
Default will be used unless you enter something in a field marked as DEFAULT
The CL column indicates the code list that this list can be found in within the document.
Mandatory fields are marked on the excel spreadsheets and in RED below
The field names in the import document can not be changed as these are used for matching.
Data Field Definition
Name | Type and |
Limitations | Mandatory |
CL | Notes |
ProducerCode | [varchar]( |
10) | YES |
and UNIQUE |
|
This must be a unique code |
. - This is also used for the product import |
Currency
[int]
YES
3
. | ||
Country | [int] | YES |
1
Use S for Standard VAT
See Code List
2 | Use the code list - ISO 2 digit country code e.g. |
Country
[int]
YES
2
CH, GB, JP, FR |
ProducerName | [varchar](50) | YES |
|
Mandatory
The name of your supplier
ContactName | [varchar](50) |
|
|
AddressLine1 | [varchar](50) |
|
|
AddressLine2 | [varchar](50) |
|
|
AddressLine3 | [varchar](50) |
|
|
Town |
PostCode
[varchar](30)
TelephoneNumber
[varchar](30)
Main Telephone number for the supplier
FaxNumber
[varchar](30)
Main fax number for the supplier
Contact
[varchar](30)
The Main Contact for the account
[varchar](50) |
|
|
The main email address for the supplier
PostCode | [varchar]( |
15) |
|
|
VATRegNo
[varchar](30)
TelephoneNo | [varchar]( |
If you have a specific contact you wish to store then you can enter the specific contacts information here, this is their name
TradeContact
[varchar](30)
An additional field if there is an alternate to the Contact name.
ContactTelephone
20) |
|
|
Specific contact details. Only fill if different to the main telephone
ContactEmail
FaxNumber | [varchar](20) |
|
|
Specific contact details. Only fill if different to the main fax
EmailAddress | [varchar](50) |
|
|
Specific contact details. Only fill if different to the main email
WebsiteAddress | [varchar](50) |
|
|
|
NominalAccount
[varchar](8)
Conditional
required only if posting by supplier for purchases otherwise will use the default.
CostCentre
[varchar](3)
Optional for posting
Department
[varchar](3)
|
Optional for posting
IsEmailEnable
[bit]
|
Send them an email when you enter a PO ?
Default will depend whether you have an email address and its in the ExportOptionEmail, if so then this should be set to 1
Otherwise set to 0
IsPrintEnable
[bit]
|
Print a PO when you enter it ?
Default is 0
But if you need the paper then set this to 1
ExportOptionEmail
[varchar](150)
|
Is you set the ISEmailEnabled to YES then we will sent the purchase order to this email address.
So this becomes mandatory if you want to send PO via email.
What address will the PO be sent to.