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XML Segment Ref | XML Element | XML Basic | Type | Length | Notes | Mandatory / Optional / Conditional [M/O/C] |
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<HO>1 | SiteCode | Y | A | 2 | Mandatory - this field is MANDATORY for all files | |
<HO>2 | DeliveryType | Y | A | 6 | A code which defines the purpose of the purchase order / pre-advice. | Mandatory - this field is MANDATORY for all files |
<HO>3 | SupplierCode | A | 8 | If you know the supplier code which is stored on the warehouse keeper system then this can be filled in, instead of having to complete the full supplier details below. Some warehouses this is still required, please check with the warehouse | Optional - Do not filll this in if you do not know the correct code the system will reject the entire pre-advice if this is an invalid code. | |
<HO>5 | ExpectedDeliveryDate | Y | D | Format dd/mm/yyyy or dd/mm/yy | Mandatory | |
<HO>6 | Container | B | Either Y or N | Optional – Default is NO | ||
<HO>7 | ContainerNumber | A | 20 | Conditional – Should be supplied if this is arriving in container, but can be left blank | ||
<HO>8 | SlipSheetsInUse | B | Either Y or N | Optional – Default is NO | ||
<HO>9 | OnPallets | B | Either Y or N | Optional – Default is NO | ||
<HO>10 | SupplierName | Y | A | 50 | If this is being used for Delivery Type = COLL (e.g. You are asking the warehouse to pick the goods up and return to the warehouse) then supply the collection name and address in the fields HO10-HO26 | MANDATORY |
<HO>11 | SupplierContactName | Y | A | 50 | MANDATORY | |
<HO>12 | SupplierAccountCode | A | 20 | MANDATORY | ||
<HO>13 | SupplierAddressLine1 | Y | A | 50 | MANDATORY | |
<HO>14 | SupplierAddressLine2 | Y | A | 50 | ||
<HO>15 | SupplierAddressLine3 | Y | A | 50 | ||
<HO>16 | SupplierTown | Y | A | 50 | MANDATORY | |
<HO>17 | SupplierPostcode | Y | A | 15 | MANDATORY | |
<HO>18 | SupplierCountry | Y | A | 2 | ISO-3166 – 2 digit country codes | MANDATORY |
<HO>19 | SupplierTelephone | A | 20 | |||
<HO>20 | SupplierFax | A | 20 | |||
<HO>21 | SupplierEmail | A | 50 | single email address | ||
<HO>22 | ShipperName | Y | A | 50 | ||
<HO>23 | ShipperContactName | A | 50 | |||
<HO>24 | ShipperContactTelephone | A | 20 | |||
<HO>25 | ShipperContactFax | A | 20 | |||
<HO>26 | ShipperContactEmail | A | 50 | single email address | ||
<HO>27 | ExpectedNoOfLines | Y | I | Total number of product lines due | Mandatory | |
<HO>28 | ExpectedNoOfCases | Y | I | Total number of cases due | ||
<HO>29 | ArrangeCollection | Y | B | 1 | Y or N | CONDITIONAL When DeliveryType = RFC then this line is mandatory If not required it defaults to “N” |
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