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Overview
Vision EDI has the ability to accept Pre-Advice notifications from customers, this may more commonly be known as the customers “Purchases” from suppliers or “Purchase Orders”
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A by-product of this is the timely receipt of goods when they arrive at the warehouse and the establishment of a single source for all information, such as product description and information.
Operation
It is envisaged that customers will transmit the pre-advice once the order is confirmed and this may be at the point of shipping especially on deep sea orders. From this we can then generate new product codes without the need to receive a seperate product transmission.
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The goods receipt will reflect the actual receipt even if it is different to the advised quantities.
Incoming Deliveries
We would expect that hauliers and shippers would book their goods into the warehouse using the purchase order number.
A future enhancement will the design of a haulier/shipper interface to allow this process to be completed online by the haulier / shipper.
Part Deliveries
These will be allowed if the pre-advice has been marked as part delivery when it is received, if not once the booking has been made the pre-advice will be marked as completed and no further bookings will be allowed.
In the case of part deliveries being allowed, the pre-advice will remain open for a further 4 weeks from the date of the first delivery in anticipation of the next delivery, if this does not take place then the pre-advice will be considered closed and marked accordingly.
Limitations
The maximum file size for which this service 2Mb. No files were tested beyond this size as it is not common to receive a file bigger than this size for pre-advices.
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the vehicle has not arrived yet
The check sheet has not been printed by the warehouse
the rotation number or location are not specified in the file.
Transmission of Files
Customers have three options for transmitting the data to the warehouse
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By faxing the information to the warehouse to enable the warehousekeeper to key the pre-advice onto the system.
File Naming Convention
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This is only applicable to sending test files. |
The file will be made of four parts
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