XML Segments
<PREADVICES> | Start of Segment | End of Segment | Defines the start of the file of type PREADVICES | |||
|---|---|---|---|---|---|---|
<PA> | Defines the start of a Pre-advice | |||||
<HD> | Mandatory | </HD> | Appears only once within any PA segment | |||
<HO> | Conditional | </HO> | Appears only once within any PA segment | |||
<PH> | Coditional | </PH> | Used only if HO28 is TRUE | |||
<LO> | Mandatory | </LO> | Appears as many times as there are lines on the preadvice and repeats itself for each line in the pre-advice. | |||
<PD> | Conditional | </PD> | Used only if HO28 is TRUE and if you supply for one line you have to send for all lines | |||
<LO> or <LO>+<PD> | Can be repeated as many times as required | |||||
</PA> | ||||||
<PA> | Can be repeated as many times as required to add multiple PO within same file. | |||||
</PREADVICES> | defines the end of the file. | |||||
...
XML Segment Ref | XML Element | XML Basic | Type | Length | Notes | Mandatory / Optional / Conditional [M/O/C] | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
<HO>1 | SiteCode | Y | A | 2 | Mandatory - this field is MANDATORY for all files | <HO>2 | DeliveryType | Y | A | 6 | Standard Codes which can be sent with a Pre-Advice CodeDescriptionNotesFOR USE IN PRE-ADVICE EDI FILESPURPurchased Goods Use this as default. XTRExternal TransferStock moving from an external source into the customers stock, where ownership has not changedRWCReWarehouse CustomerGoods Re-warehoused at the request of the customerRFCCollection from CustomerBring goods back into the warehouseINTERNAL USE ONLY - USED BY THE WAREHOUSE - DO NOT SEND ON PRE-ADVICEUNSUnsure / Unknown Stock Management RETReturn from a Delivery | 2 | Mandatory - this field is MANDATORY for all files | |
<HO>2 | DeliveryType | Y | A | 6 | Standard Codes which can be sent with a Pre-Advice | Mandatory - this field is MANDATORY for all files | ||||||||
<HO>3 | SupplierCode | A | 8 | If you know the supplier code which is stored on the warehouse keeper system then this can be filled in, instead of having to complete the full supplier details below. | The supplier codes are customer specific and you can only select your own supplier, if supplied it must be correctDO NOT USE THIS IF YOU ARE USING A 3PL WAREHOUSE TO STORE YOUR STOCK | Optional - Do not | fill filll this in if you do not know the correct code | as the system will | fail reject the entire | incoming pre-advice if this is an invalid code | is sent. | |||
<HO>4 | ShipperCode | A | 8 | If you know the shipper code which is stored on the warehouse keeper system then this can be filled in, instead of having to complete the full shipper details below. The shipper codes are shared among all customers as the same companies are generally used by everyone. | Optional - Do not filll this in if you do not know the correct code the system will reject the entire pre-advice if this is an invalid code. | DO NOT USE THIS IF YOU ARE USING A 3PL WAREHOUSE TO STORE YOUR STOCK|||||||||
<HO>5 | ExpectedDeliveryDate | Y | D | Format dd/mm/yyyy or dd/mm/yy | Mandatory | |||||||||
<HO>6 | Container | B | Either Y or N | Optional – Default is NO | ||||||||||
<HO>7 | ContainerNumber | A | 20 | Conditional – Should be supplied if this is arriving in container, but can be left blank | ||||||||||
<HO>8 | SlipSheetsInUse | B | Either Y or N | Optional – Default is NO | ||||||||||
<HO>9 | OnPallets | B | Either Y or N | Optional – Default is NO | ||||||||||
<HO>10 | SupplierName | Y | A | 50 | Conditional – If HO<3> is supplied then this is not required, otherwise MANDATORY If this is being used for Delivery Type = COLL (e.g. You are asking the warehouse to pick the goods up and return to the warehouse) then supply the collection name and address in the fields HO10-HO26 | |||||||||
<HO>11 | SupplierContactName | Y | A | 50 | Conditional – If HO<3> is supplied then this is not required, otherwise MANDATORY | |||||||||
<HO>12 | SupplierAccountCode | A | 20 | Conditional – If HO<3> is supplied then this is not required, otherwise Optional | ||||||||||
<HO>13 | SupplierAddressLine1 | Y | A | 50 | Conditional – If HO<3> is supplied then this is not required, otherwise MANDATORY | |||||||||
<HO>14 | SupplierAddressLine2 | Y | A | 50 | Conditional – If HO<3> is supplied then this is not required, otherwise Optional | |||||||||
<HO>15 | SupplierAddressLine3 | Y | A | 50 | Conditional – If HO<3> is supplied then this is not required, otherwise Optional | |||||||||
<HO>16 | SupplierTown | Y | A | 50 | Conditional – If HO<3> is supplied then this is not required, otherwise MANDATORY | |||||||||
<HO>17 | SupplierPostcode | Y | A | 15 | Conditional – If HO<3> is supplied then this is not required, otherwise Conditional if FKSupplier country = GB | |||||||||
<HO>18 | SupplierCountry | Y | A | 2 | ISO-3166 – 2 digit country codes | Conditional – If HO<3> is supplied then this is not required, otherwise MANDATORY If UK then GB needs to be entered !! | ||||||||
<HO>19 | SupplierTelephone | A | 20 | Optional –If HO<3> is supplied then this is not required. | ||||||||||
<HO>20 | SupplierFax | A | 20 | Optional –If HO<3> is supplied then this is not required. | ||||||||||
<HO>21 | SupplierEmail | A | 50 | Optional –If HO<3> is supplied then this is not required. | ||||||||||
<HO>22 | ShipperName | Y | A | 50 | Conditional – If HO<3> is supplied then this is not required, otherwise it is MANDATORY field | |||||||||
<HO>23 | ShipperContactName | A | 50 | Conditional – If HO<3> is supplied then this is not required, otherwise it is Optional field | ||||||||||
<HO>24 | ShipperContactTelephone | A | 20 | Conditional – If HO<3> is supplied then this is not required, otherwise it is Optional field | ||||||||||
<HO>25 | ShipperContactFax | A | 20 | Conditional – If HO<3> is supplied then this is not required, otherwise it is Optional field | ||||||||||
<HO>26 | ShipperContactEmail | A | 50 | Conditional – If HO<3> is supplied then this is not required, otherwise it is Optional field | ||||||||||
<HO>27 | ExpectedNoOfLines | Y | I | Total number of product lines due | Mandatory | |||||||||
<HO>28 | ExpectedNoOfCases | Y | I | Total number of cases due | Mandatory | |||||||||
<HO>29 | ArrangeCollection | Y | B | 1 | Y or N | Optional - Will default to N if not set. If you select Y then section PH/PD sections are then active. |
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