Page Comparison

<PA>

Defines the start of a Pre-advice

<HD>

Mandatory

</HD>

Appears only once within any PA segment

<HO>

Conditional

</HO>

Appears only once within any PA segment

<PH>

Coditional

</PH>

Used only if HO28 is TRUE

<LO>

Mandatory

</LO>

Appears as many times as there are lines on the preadvice and repeats itself for each line in the pre-advice.

<PD><PD></PD>

Conditional

</PD>

Used only if HO28 is TRUE and if you supply for one line you have to send for all lines

<LO> or

<LO>+<PD></LO>

Can be repeated as many times as required

</PA>

<PA>

Can be repeated as many times as required to add multiple PO within same file.

</PREADVICES>

defines the end of the file.

<HO>1

SiteCode

Y

A

2

Mandatory -  this field is MANDATORY for all files

<HO>2

DeliveryType

Y

A

6

Standard Codes which can be sent with a Pre-Advice
For more details please see the code list for a list of codes used here PA Code List

Mandatory -  this field is MANDATORY for all files

<HO>3

SupplierCode

A

8

If you know the supplier code which is stored on the warehouse keeper system then this can be filled in, instead of having to complete the full supplier details below.

DO NOT USE THIS IF YOU ARE USING A 3PL WAREHOUSE TO STORE YOUR STOCK

Optional - Do not filll this in if you do not know the correct code the system will reject the entire pre-advice if this is an invalid code.

<HO>4

ShipperCode

A

8

If you know the shipper code which is stored on the warehouse keeper system then this can be filled in, instead of having to complete the full shipper details below.

The shipper codes are shared among all customers as the same companies are generally used by everyone.
If supplied this must be correct
DO NOT USE THIS IF YOU ARE USING A 3PL WAREHOUSE TO STORE YOUR STOCK

Optional - Do not filll this in if you do not know the correct code the system will reject the entire pre-advice if this is an invalid code.

<HO>5

ExpectedDeliveryDate

Y

D

Format dd/mm/yyyy or dd/mm/yy

Mandatory

<HO>6

Container

B

Either Y or N

Optional – Default is NO

<HO>7

ContainerNumber

A

20

Conditional – Should be supplied if this is arriving in container, but can be left blank

<HO>8

SlipSheetsInUse

B

Either Y or N

Optional – Default is NO

<HO>9

OnPallets

B

Either Y or N

Optional – Default is NO

<HO>10

SupplierName

Y

A

50Conditional – If HO<3> is supplied then this is not required, otherwise MANDATORY

If this is being used for Delivery Type = COLL (e.g. You are asking the warehouse to pick the goods up and return to the warehouse) then supply the collection name and address in the fields HO10-HO26

MANDATORY

<HO>11

SupplierContactName

Y

A

50

Conditional – If HO<3> is supplied then this is not required, otherwise MANDATORY

<HO>12

SupplierAccountCode

A

20

Conditional – If HO<3> is supplied then this is not required, otherwise OptionalMANDATORY

<HO>13

SupplierAddressLine1

Y

A

50

Conditional – If HO<3> is supplied then this is not required, otherwise MANDATORY

<HO>14

SupplierAddressLine2

Y

A

50Conditional – If HO<3> is supplied then this is not required, otherwise Optional

<HO>15

SupplierAddressLine3

Y

A

50

Conditional – If HO<3> is supplied then this is not required, otherwise Optional

<HO>16

SupplierTown

Y

A

50

Conditional – If HO<3> is supplied then this is not required, otherwise MANDATORY

<HO>17

SupplierPostcode

Y

A

15

Conditional – If HO<3> is supplied then this is not required, otherwise Conditional if FKSupplier country = GBMANDATORY

<HO>18

SupplierCountry

Y

A

2

ISO-3166 – 2 digit country codes
Conditional – If HO<3> is supplied then this is not required, otherwise MANDATORYIf UK then GB needs to be entered !! 

MANDATORY

<HO>19

SupplierTelephone

A

20Optional –If HO<3> is supplied then this is not required.

<HO>20

SupplierFax

A

20

Optional –If HO<3> is supplied then this is not required.

<HO>21

SupplierEmail

A

50

Optional –If HO<3> is supplied then this is not required.

<HO>22

ShipperName

Y

A

50

Conditional – If HO<3> is supplied then this is not required, otherwise it is MANDATORY field

<HO>23

ShipperContactName

A

50Conditional – If HO<3> is supplied then this is not required, otherwise it is Optional field

<HO>24

ShipperContactTelephone

A

20Conditional – If HO<3> is supplied then this is not required, otherwise it is Optional field

<HO>25

ShipperContactFax

A

20

Conditional – If HO<3> is supplied then this is not required, otherwise it is Optional field

<HO>26

ShipperContactEmail

A

50

Conditional – If HO<3> is supplied then this is not required, otherwise it is Optional field

<HO>27

ExpectedNoOfLines

Y

I

Total number of product lines due

Mandatory

<HO>28

ExpectedNoOfCases

Y

I

Total number of cases due

Mandatory

<HO>29

ArrangeCollection

Y

B

1

Y or N

Optional - Will default to N if not set. If you select Y then section PH/PD sections are then active.