The system delivery address table form is used to store addresses for specific order types where you have to use a saved system address, for example Customs . For example, customs movements of goods to another approved facility.
The system delivery address ensures that you setup set up the delivery point with the correct details required to complete all the paperwork on the appropriate forms of for the electronic submission.
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We will be changing the ability to use a manually entered address for these types of goods and enforce the use of the system delivery address for all of these types of orders. |
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The System Delivery Address is there to ensure that
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The address is approved by the government authorities.
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The authorisations for the types of goods are all correct.
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The correct information is entered
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into the sales/withdrawal order for the goods.
This applied to the following orders:
Codes | Types | What should be stored |
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U, K | Within GB or NI | The warehouse keeper information for the receiving warehouse. This will always be the delivery to point on the order with the consignee being WHO the goods are destined for. |
E, X | Exports outside the UK | The shipper / exporter - at the point of export (so this is a GB address) |
it is also the person responsible for the discharge of the ARC, the consignee information on the order should be WHO the goods are destined for |
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Codes explained here → https://visionsoftware.atlassian.net/wiki/spaces/VEDI/pages/934085044/SO+Code+Lists#B---Customs-Warehouse-Order-Codes-(HD2)
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On this page:
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Main Form Page
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| Warning |
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Remember to tick the “In |
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Use?” checkbox on the top right |
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. Otherwise, you will not be able to use this on an order. |
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When entering a sales order to a delivery point which needs to use the system address table, it is easier if the “Del Pt Account Ref” used is something obvious and deliberate, this will allow you to just enter the code without having to look up the address using F11. |
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The system delivery address stores vital information on what products a delivery point is allowed to accept, so you can not just enter an address into the system manually. |
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Address Tab
This contains the basic delivery address of where the delivery will be made to, there intended to make. There are additional fields here which allow the entry of other information which will be loaded onto the orders address form at the time of the order. e.g. Instructions, Contact name, and delivery times.
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Delivery Name, Address lines line 1 and 2, Town, Postcode, and Country are mandatory on this page. |
Our Transport Reg
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→ This option will
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default the vehicle registration
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on an order when the delivery address is used. This is not in accordance with HMRC rules and you should ensure that the EMCS entry is sent with the correct first vehicle registration, use of this is at your own risk. However, some warehouses use shunting vehicles and this is generally the normal use of this field.
Vision Warehouse Transfer (Receiving Whse)
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Is this warehouse using Vision Warehousing - ticked
Receiving warehouse VW Site code - this will be a two-digit code
Vision EDI email - this is the email address to which you will send this advice and is the EDI service of the remote warehouse.
Vision EDI API Url - this is the https address of the receiving warehouse EDI server [this has been implemented for future use as email sending of EDI is being phased out during 2024]
This will generate an Intra Vision Purchase Order Notification which will be sent to the remote warehouse and loaded into their system, if the receiving customer account is known then it will load fully into the system otherwise the receiving warehouse will have to add the customer code at the point of saving to their system
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If you want the other warehouse to send YOU the inter warehouse purchase order then they need to setup the feature above at their end, you need to speak to the other warehouse directly to arrange this. |
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HMRC Tab
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The HMRC tab on the form allows you to configure this address point for use as an under bond delivery point, not all fields are required for all types of orders so a table below shows each field and what you should enter into that field.
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Buttons Explained:Europa LookupThis will open a web link to the warehouse ID of this record, this web page is supplied from the Europa website and contains information on which commodity groups this customer is allowed to the receipt, and is used to aid you in setting up the commodity categories on the next tab. Send HMRCThis will generate an email for a SEED check, usually, this is sent to the warehouse and you would forward this onto to HMRC for the check. HMRC OKThis records the date when you receive the OK back from HMRC regarding this delivery point following a seed check. |
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Commodity Commodity Categories Tab
This specifies which commodity groups this delivery address is allowed to handle.
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Your commodity codes each have a group set against them, this group is shown above, for example, Wine commodity codes all are within the groups W100, W200 ,and W300. By ticking this group it will allow you to place goods onto the delivery for this type of product. The previous tab where you can perform the web lookup takes you to a page which shows which commodities can be selected for the particular warehouse.
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For further information on Commodity Categories please see the following link: |
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Note: You can click Ctrl+F and type ‘Excise Product Code’ in the search field to find it easier. |