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Duty stamps are a mechanism introduced by the UK government to indicate whether a product is destined for the duty paid market.

It does not indicate that duty has been paid, only that the item is destined for the duty paid market place.

Duty stamps are applicable in certain conditions

  • ABV of 30% or more

  • Size of single is 35cl or more.

  • Sold in the UK market.

Table of Contents

Identification of Stocks

Stocks are identified using the commodity code, you set the stamp category against the commodity code.

Further details about setting the duty stamp code for the commodity code can be found here https://visionsoftware.atlassian.net/wiki/spaces/VW/pages/2868871185/Commodity+Codes#General-Fields

Operations

There are two methods of operation

  1. Stamping in advance - this is where you stamp or destamp the goods prior to making them available for an order. You will need to process a Stamp Transfer order which generates a request to take a specific number of items, stamp them and reland them as a new rotation in stock.

Tip

If you use the above method then you can utilise the Duty Stamp Manager to associate stamps with the stock and it will then take the stock off the system and then reland the quantity you have stamped.

Alternative methods if you choose not to use the above are to place an order removing the stock you want to stamp, STAMP the stock and then reland the stock manually OR if you have stamped an entire rotation [must be the entire rotation] then you can use the stock maintenance option to alter the duty stamp flag.

  1. Dynamic Stamping - this is where you will be instructed on the picking note or pick screen in flex that the items require to be duty stamped and you will need to stamp those items and then record the stamping at the pick confirmation stage.

Note

You can not mix and match these methods, you should use only one of them and not switch to the other without ensuring you are 100% able to do so.

Duty Stamp Manager

This screen is used to manage the Duty Stamps of the stock.

Add Stamps

This tab allows you to create the Duty Stamp numbers for the sites and a specific Stamp Type.

Select the site(s), the stamp type, ass the start and end number and then press the Add Stamps option, at this point the stamps are added onto the system ready to be used.

Stamp Details

This tab allows you to

edit/

view existing stamp Numbers

You would not be able to edit on this screen you will need to click on the Edit button against the Duty Stamp number

Search for the stamp number range.

This screen will show you

put the Stamp Numbers the Order UID against the Stamp Numbers.

the items which have those stamp numbers associated.

Image Added


Stamp Transfer

This tab allows you to

apply the Duty Stamp against the Rotations

You would need to enter in the Search Criteria either

  • Customer Code and Stamp Type

    • Frozen Reason and

    add a duty stamp order, this would be the action of stamping the items in stock with a duty stamp.

    Firstly you need to identify the stock, to do this use the search criteria :

    • Customer Code with

    • Stamp Type

    OR

    • Frozen Reason with Site Code

    • Site Code

    and

    • with Stamp Type

    Enter

    Image Added

    Select the line you wish to stamp and then enter the following

    • DS Qty - the number of Singles that you want to apply Duty

    Stamps to in the DS Qty column against the Rotation you want the

    • Stamps

    to be applied to.

    You will need to click into the Use Stamps field to be populated an inverted triangle to select the Stamp numbers that have been added to the system in the Add Stamps tab

    • Use Stamps - will list the applicable stamps available for the category

    Image Added
    Info

    You can only select a Duty Stamp range in this column if the DS Qty column has a value greater than zero.

    Press the Generate Duty Stamp Numbers

    Image Added

    The Start No and Last No will auto-populate (this will show what is being used) when you have click on generate Duty Stamp Numbers

    Info

    You can Generate Duty Stamp Numbers for multiple rows at a time.

    Clicking on When ready press the Process Duty Stamp Order will create a Sales Order for all the rotations you will be applying Duty Stamp

    The Unique ID field will show the Sales Order UID that has been created

    button the system will then

    • Generate an Order UID (which will be shown on the form)

    • Send an email to the warehouse email address with the picking instruction asking them to add

    Order Options

    This is methods to charge for undertaking the duty stamp service

    Option

    Notes

    Pro Rata Rent should be charged

    a second charge period will be added to the storage invoice tables for the relanded stock.

    Goods in charge should be raised

    a goods in charge will be made for the relanded stocks.

    Stamps Use

    This tab will allow you to view the Duty Stamps, the numbers that are currently being used and if there are any numbers available

    Stamp Removal

    This tab allows you to remove any Duty Stamps against the duty stamped under bond rotations

    You must enter all fields in the search criteria

    Enter the number of Singles that you want to remove the Duty Stamps in the Stamp Removal Qty column against the Rotation

    Clicking on the Process Duty Stamp Removal Order will create a Sales Order for all the rotations you will be removing the Duty Stamps

    • The Unique ID field will show the Sales Order UID that has been created

    Note

    You will not be able to remove the Duty Stamps from Frozen Stock or Duty Paid stocks

    If the stock has been landed as Duty Stamped, rather than being flagged after landing, it will appear in the removal window and will have to be removed via stock maintenance