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FLEX also has this capability available. |
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Minimum Entry - A valid Rotation Number.
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Move Stock
Moving stock around the warehouse is fairly common. The Change Stock Location form allows you to carry this out using either the Rotation number or entering a location.
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Rotation Move
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See where the rotation is within the warehouse and move any or all to an alternative location.
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Location Move
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See all the rotations at a given location and have the ability to move any of those rotations to another location.
Loss (Loss in Store)
This is also another name for breakages or damages within the warehouse
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, however, this form is a multi-use form allowing different types of loss in store to be recorded. You can save the âloss quantityâ of stock using the By Rotation or By Location tab.
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In both tabs, itâs mandatory to select the âLoss Typeâ from the dropdown list given and to include the âReasonâ of Loss in the type field provided. |
Until loss is confirmed using the âConfirmâ tab it will be pending in the system.
Loss Types
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Losses in Store |
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Breakages, damages or losses in the warehouse. |
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These type of losses entered manually by user. | |
Authorised Destruction | Generally for Customs/ Excise warehouses - to record items sent for external destruction e.g. out of date items. |
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This types of loss entered manually.
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Reductions/ losses resulting from operations | Manufacturing / Production - although this is usually recorded through the manufacturing process automatically there are times when you may need to write some stock off manually. Generally for controlled products such as alcohol. |
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You can write off stock losses or adjustments either by using the
Rotation
Location - allows you to write off some or the entire location, especially good for authorised destructions where you may have been building up a large quantity over a period of time.
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If you have authorised destructions to make, it is recommended to move those all to the same location, once authorisation is received those goods can be added to a âby locationâ loss very quickly. |
This facility is also available on FLEX to those with the stock management option enabled.
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Minimum entry is either the rotation / site or the location/site |
Stock Quantities Section
Enter the Pallets, Cases, and Singles against the location that you want to record the Losses.
If entering the value in Pallets and/or Cases make sure the Singles/Case and Cases/Pallet values displayed in the Search Criteria are what you are expecting.
If in any doubt, enter the Total Number of Singles that you want to record.
The UID field displays the Unique Identifier number for the Losses In-Store as they are created.
The Qty Left field displays the Quantity of Stock left for the currently selected Rotation and Line No after the Losses In Store have been recorded.
This is shown as Singles and Cases.
Reason Section is mandatory, you must enter why this is being written off.
Rework Loss | Losses recorded when while the rework process is in progress. |
By Rotation
Enter the Customer Code, Site Code, and Rotation Number in the search criteria fields. The available stock for the given rotation will be listed in the Stock Quantities section. The Single/Case and Cases/Pallet fields will be auto-filled. Select the Loss Type.
Enter the quantity of loss(This should be the same or less than available stock) in the quantity fields(Pallets/Cases/Singles). Type in the reason. Click the âSaveâ button to save the record. This record will be transferred to the Confirm tab for final confirmation. The loss quantity will be subtracted from the available stock quantity.
By Location
Here you need to fill in the âLocation fieldâ to see a list of all rotations available in that location. The loss quantity entering the process and Saving the record is similar to the above-mentioned âBy Rotationâ process.
Confirm
When you have the system set to authorise losses in store then you will need to use this tab to CONFIRM the loss is posted to the system.
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This is strongly recommended to have switched on when you have FLEX in use within the warehouse, allowing warehouse operatives to send in losses in the warehouse in real time allowing a manager or supervisor to CONFIRM the loss. |
Any losses recorded using either the By Rotation/By Location or using FLEX will be displayed here.
Only used when confirmation of loss is switched on in the warehouse configuration options.
You can confirm the loss using the âConfirmâ button. Only when the confirmation takes place it will post to the stock movement.
You can see losses posted using either the stock movement forms or using the search navigation window once they are posted.
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Cancel ButtonIf you clicked the Cancel button for the selected lines, the loss quantity entered for confirmation will be removed, and it will be added back to the available stock. |
Destruction Note
This is not strictly a movement, but it is a by product of entering a Stock Loss
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which is marked as an Authorised Destruction, this is where goods are
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taken away to an external facility for disposal where a list of the items is required for the movement.
The destruction note allows you to
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produce this note, simply select the lines you wish to show on the note and then âProduct Destruction Noteâ
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Usually an authorised destruction is entered at one time (usually same day) therefore you can limit the search to a specific date. |
You have to enter a site in order to perform the search.