Loss (Loss in Store)

This is also another name for breakages or damages within the warehouse, however, this form is a multi-use form allowing different types of loss in store to be recorded. You can save the ‘loss quantity’ of stock using the By Rotation or By Location tab.

In both tabs, it’s mandatory to select the ‘Loss Type’ from the dropdown list given and to include the ‘Reason’ of Loss in the type field provided.

Until loss is confirmed using the ‘Confirm’ tab it will be pending in the system.

Loss Types

Losses in Store	Breakages, damages or losses in the warehouse. These type of losses entered manually by user.
Authorised Destruction	Generally for Customs/ Excise warehouses - to record items sent for external destruction e.g. out of date items. Can be used for any items if you need to send the items outside of the warehouse. This types of loss entered manually. You need to obtain approval from your local officer of HMRC before processing any authorised destructions.
Reductions/ losses resulting from operations	Manufacturing / Production - although this is usually recorded through the manufacturing process automatically there are times when you may need to write some stock off manually. Generally for controlled products such as alcohol.
Rework Loss	Losses recorded when while the rework process is in progress. These are generally entered directly through the rework process.

By Rotation

Enter the Customer Code, Site Code, and Rotation Number in the search criteria fields. The available stock for the given rotation will be listed in the Stock Quantities section. The Single/Case and Cases/Pallet fields will be auto-filled. Select the Loss Type.

By Rotation

Enter the quantity of loss(This should be the same or less than available stock) in the quantity fields(Pallets/Cases/Singles). Type in the reason. Click the ‘Save’ button to save the record. This record will be transferred to the Confirm tab for final confirmation. The loss quantity will be subtracted from the available stock quantity.

By Location

Here you need to fill in the ‘Location field’ to see a list of all rotations available in that location. The loss quantity entering the process and Saving the record is similar to the above-mentioned ‘By Rotation’ process.

Confirm

When you have the system set to authorise losses in store then you will need to use this tab to CONFIRM the loss is posted to the system.

This is strongly recommended to have switched on when you have FLEX in use within the warehouse, allowing warehouse operatives to send in losses in the warehouse in real time allowing a manager or supervisor to CONFIRM the loss.

Any losses recorded using either the By Rotation/By Location or using FLEX will be displayed here.

You can confirm the loss using the ‘Confirm’ button. Only when the confirmation takes place it will post to the stock movement.

You can see losses posted using either the stock movement forms or using the search navigation window once they are posted.

Destruction Note

This is not strictly a movement, but it is a by product of entering a Stock Loss which is marked as an Authorised Destruction, this is where goods are taken away to an external facility for disposal where a list of the items is required for the movement.

The destruction note allows you to produce this note, simply select the lines you wish to show on the note and then “Product Destruction Note”

Vision Warehousing

Other Movements Group

Loss (Loss in Store)

Loss Types

By Rotation

By Location

Confirm

Destruction Note