Types of Purchase Orders
There are two types of purchase orders you can create and there are a few purchase orders that the system automatically generates. Details of these different Purchase Order Types can be seen in the grid below:
Purchase Order Type | Created by | Purpose |
|---|---|---|
Standard | User | Used to purchase goods for stock to sell and despatch onto your customers. |
Advanced (EP) | User | For pre-purchases and pre-invoicing of goods which will be arriving at a later date. From version 3 of Vision Commence onward, this will change to Advanced Orders which will give the choice to invoice the customer fully or individually for:
|
Back to Back (ExCellar) | System | For placing sales orders which will be directly shipped to your customer from the supplier. |
Transfers | System | For stock transfers either going from your warehouse to the office or from the trading warehouse account to a reserve warehouse account, a virtual purchase order is created, which is used to receipt the stock. If the receiving warehouse does not use rotations, this will automatically be receipted as soon as you confirm this is despatched from the sending warehouse, it is assumed the quantities will be the same. |
Call Off Purchase Orders
Not currently available, this will be possible when the advanced orders module is introduced.
| Tip |
|---|
If you are expecting part deliveries of the same product over a number of deliveries then we would strongly suggest that you create separate purchase orders for each one. |
Maintenance
You can edit the original order until you receipt it against any lines on the purchase order.
Please Remember: If you make changes to the Purchase Order you will need to resend it Supplier, Shipper, and Warehouse.
| Note |
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It is not possible to Delete a Purchase Order once it has been saved for the first time. You can cancel it as long as none of the lines have been receipted. |
This section covers items you need to have in advance of adding a purchase order, they are not always necessary but if you do not fill all the details in then you cannot report on them nor can they be used in screens and report templates.
Producer
The producer is stored against the product and is the manufacturer or producer of the item, we use this in web extracts as well as optionally on the Report Manager Purchase & Sales Document templates. In addition, it will be reported on many of the Sales Reports.
| Tip |
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As a minimum, you need to add the code, name, and country code |
Auto Generate Code - when you are using the dynamic product creation, this code will be used as part of the dynamic code within the product code.
Attaching Files - use the paperclip on the top right.