Introduction
Pre-Advice entry is not essential before the booking is made or the vehicle arrives but it can make a difference to the planning you can do in advance for the warehouse, the more you know about what is coming the better prepared you will be.
Entry of Pre-Advices can be achieved using the following methods
Manual Entry using VW application
VCIS Entry through the website (where available) where your customer enters the information
EDI XML Pre-Advice files (where available) directly from your customers' systems
This section deals with the manual entry of the pre-advices into Vision Warehousing and how to deal with the incoming VCIS or EDI pre-advices, they all go to the same place so they need the same information on them.
Main Form Options
Attachment Option
There is a facility to attach documents to the pre-advice, this can be either through FLEX taking images when the goods arrive or it could be the importation / clearance documents which accompany the goods, you can scan those and then attach to the pre-advice.
Button Options
This describes the button options around the pre-advice page
LOAD SO
If your inbound goods are a Transfer, this will open the linked Sales Order for the inbound transfer.
RESET LAYOUT
If you adjust the columns on the details pages, that is usually saved for future use, however if you want to reset this to the default click the RESET LAYOUT function.
Put Away Note
produces the put away note, usually printed after the goods have been offloaded, checked and updated on the WMS.
Check Sheet
produces the check sheet for the goods inwards, this is used at the point when the goods are being off loaded from the vehicle
Send Request Email
this is an optional module and will send an email to your customer requesting product codes and values for the products shown on the tab above. It is generally used when the goods arrive at the warehouse and the customer is not using a pre-advice, so the warehouse only know the name and description and basic details.
Completed on Transfer Order
Should your customer send a pre-advice which is being transferred to you from another internal customer you will be able to use this feature to associate the two entries together and it will also cancel the entry as you only need the one which the system has generated, this button will only appear in certain conditions.
EDI XML and VCIS Pre-Advices
Maintenance
The maintenance screen allows you to cancel duplicate pre-advices that may have been generated by customers through EDI and VCIS. Duplications happen as the system automatically generates a dummy pre-advice when a transfer takes place, so the original pre-advice when it's not matched can sometimes be left behind.
The use of this screen is straight forward and it will try to match existing pre-advices to help you select the line to delete it.
EDI
This is the location where all inbound pre-advices come into, at this stage you need to double click a record to open the pre-advice, check the details and save it, if the details are all correct the pre-advice is saved and a pre-advice UID is given, if it is not saved then you simply adjust the details which are incorrect and retry saving.
At this point it is not essential to have the product codes already in the system, it is quite acceptable here to enter only the descriptions and request details from the customer. This however is not normal with EDI or VCIS but it can happen, usually, these types of customers supply product code and all the details.
Warehouses running Vision Software can automatically send pre advice data to warehouses they send stock to.
Click the link below for more information:
This screen allows you to do two things
Select the line and hit delete, which deletes the pre-advice, there is no recovery from this it is wiped forever
Double click the pre-advice and it opens the entry screen (which can be seen below in the manual entry, it will however open with all the details loaded that we have been told about by the customer.
To view the pre-advice entry form then goto the NEW page which describes how this form should be completed. New (Manual Pre-advice)