What is changing

HMRC is bringing in a new revenue calculation model on 1st August 2023

Further information is obtained here Alcohol Duty: rate changes - GOV.UK (www.gov.uk)

In order for the WMS to accomodate these changes a number of changes will have to be made, these are released in Commerce v2023.3

Latest Timescales

Vision Commerce v2023.3 is already released, expectations are that this will contain all changes necessary however a later software version may be required.

20/06/2023 - a further release v2023.4 will be installed just prior to the August changeover which has further changes within it.

Further information will be released on this page when it becomes available.

Current Outline Plans

Data updates we will automate

We will be offering to offer to automate the required changes for the rates structure to Commerce customers.

If you have not entered ABV values on your products you will not be able to participate in this scripted update, those products will be ignored.

How to search for products with no ABV entered

Using your navigation bar under Maintenance>Product, edit the ABV field to show ‘0' quantity, press 'Search’ all products will be listed.

This would have to work off the changes based on :

Strength ABV field, as such we urge customers to start using this field correctly if not doing so already and to ensure that the field is set correctly for all historical records. Where this is not done, for any records without this set we may have to assume the highest permitted strength for their tax or commodity code in order to switch it over to the new rate.
Existing Tax Rate field as we will be using the 4xx codes to convert to the new 3xx codes and using the lookup for the ABV to categorise them correctly.

Modifications to Commerce v2023.3

Strength will be added to the PO, which will also be submitted to the warehouse. This will be defaulted from the product record but can be overridden by the warehouse file at the time of receipt or through the manual method. Actual strength is already recorded on the stock record when the stock is receipted either manually through the screen, or via the automated warehouse interface.
Strengths will also be visible on the stock & product searches.
Strengths for existing stocks and outstanding POs will be updated from the product record.
Interim Easement exceptions will follow the same process and be setup the same as all others however the calculation of duty for those will take into account the easement to 12.5% until 2025

There’s currently no intention to integrate Small Producer Relief calculations into the system, as the actual duty value returned from the warehouse is used which takes this into consideration.

Your System will be updated

This update to your system will be run on Tuesday 1st August from 0500 - 1000 and users will not be able to use their systems during this period of time.

IMPORTANT WARNING

You MUST ensure that ABV for all products which fall into the alcohol categories are correct. There has been a change to your navigation searches to help you find the items with no ABV set.

Failure to do so will result in the product /stock information having to be manually updated by the customer after the implementation of the new scheme.