VW v6.4.0

Release Date

08/06/2022

Release Date

08/06/2022

Other Application Requirements

VEDI v4.3

VS v1.7.2

VF v1.16

Recommended VCIS v4.2+

Warnings or Notices

The notification email previously sent to customers when pick confirming less than the ordered quantity will now be sent to customer contacts who have  the notification enabled

 

Issue key

Summary

Issue Type

Affects version

Description

Linked to

VW-6347

Rotation label - customer specific

Report

6.3.0

Customer rotation label updated to display single size to 3 decimal places but there is no facility to allow only 2 when it is a 2 digit number.

RFC-1030

VW-6276

Delivery note - customer specific

Report

6.1.4

Adding the “Customer PO Ref” to a specific customer's “2018 by product” delivery note.

VSUP-23138

VW-6266

Put away note - customer specific

Report

6.3.0

Modification of customer's own put away note report template to include information from the check sheet plus some other fields not previously displayed.

RFC-977

VW-6181

BI enquiries - movement enquiry

Report

6.3.0

A new BI enquiry based on the stock audit report with the following additions/alterations :-

  • for all customers

  • for all movements

  • for a week's worth of movements

Including the following fields:

# Site Code
# Single Size
# Case LOL
# Tax Code
# Commodity Code
# Commodity Category
# Product Group
# Strength ABV

For each movement outwards the following fields if applicable

# Excise Duty
# Value for VAT
# VAT type (PVA, deferred, nil)
# ARC

RFC-983

VW-6101

Capacity enquiry

Report

6.2.0

A new capacity enquiry has been introduced, outputting the capacities & fill levels at:

  • Site level

  • Warehouse level

  • Location level

With the ability to extract to spreadsheet.

 

VW-6100

Delivery notes - customer specific

Report

6.2.0

Creation of new customer delivery note layouts.

IMP-423

VW-6045

Rotation label - customer specific

Report

6.2.0

Creation of a new customer rotation label.

 

VW-6280

Ordering - pay duty & transfer (type Q)

New Feature

6.3.0

Introduction of order type Q which are “Pay Duty & Transfer” orders allowing the landing of stocks (with new rotations) into a new account but with duty being paid.

This is a licensed option, existing customers wishing to use it must request it to be made available.

VW-5477

VW-6204

Loss in store - confirmation control

New Feature

6.3.1

The ability to control the automatic processing of losses in store has been introduced with a new setting in Site Maintenance “Auto Confirm Losses”.  By default customer systems will have this enabled so the process will continue to work the same way it always has after upgrading to this version.

Changing the setting will result in a change to the process as follows.  Losses recorded in Warehousing or Flex will have the stock moved to a virtual “STOCK LOSS PENDING” location, notifications can be sent to specific users / user groups when this happens to alert them that there are losses awaiting their confirmation.  These notifications can be sent to different users / groups depending on the site the loss occurs at, these are configured in the User / Group Maintenance screen. 

Losses can then be confirmed in the existing loss in store screen where a new tab is available, only users part of a group with permission to confirm losses can access this.  At this stage the loss can be cancelled (stock moved back to original location) or confirmed (stock quantities reduced & loss movements created, triggering a claim ticket in Vision Manager. 

The date the loss was originally logged becomes internal only, with the date its confirmed being the date known to customers.

Customers are never informed of the loss (through Vision any app) prior to confirmation.

Wiki page - Movements Group | Loss in Store

VEDI-1022

VW-6105

Condition reporting - new process

New Feature

6.2.0

Introduction of a new “Condition Report Type” which is set when requesting / completing a condition report:

  • QR (Quick report) - stock not moved, done with handheld camera

  • CR (Condition report - full) - professional, done in image booth

  • 3R (3D report) - professional, done in image booth

Customers must be setup with the types supported along with their respective charges in order to request, so changes have been made to Customer Maintenance to support this.  When requesting, notes can also be provided detailing the customer's requirements.

For requests initiated from a Pre Advice, the CR tickbox has been opened up to allow editing.  The CR flag is now more visible, as it is included on the rotation label, put away note & check sheet, making it clearer for warehouse staff putting away the stock to know where it needs to be located.  The system has been enhanced so that the request is created earlier in the process (stock no longer needs to be receipted for the request to be created), this will now take place as soon as the stock has been located in a “Condition Report” location, so goods arrive, located by the warehouse in the condition reporting booth and a request is immediately available to be actioned.  Photos can now be taken and the report completed before the stock is receipted.

With this the entire condition reporting screen has been updated and various other improvements made, including:

  • Quick links available between the Pre Advice & Condition Report

  • Search improvements

  • More information available to users & managers

A new feature is also available which allows condition reported stock to be “re-rotated”, this needs to be enabled against the customer record beforehand.  For customers with this enabled, rotations are re-rotated during condition reporting to separate the stock on to its own rotation, so the system provides a new rotation label when this occurs. 

Flex improvements made required the introduction of a new condition report “status” to assist with the management of outstanding condition report requests, so with this a new “Overview” screen has been created which is displayed as soon as the Condition Reporting screen is opened in Warehousing.  The statuses help track where in the process each report is, from request being logged, to stock being collected, relabelled, awaiting return to the warehouse and completion.

Until now the “Stock” navigation search results have never opened a screen, a screen is now available for stock results which helps users identify if stock has been “re-rotated”.

Finally background improvements were made to the stock move processes to help provide better visibility of movements around the warehouse in future (for condition reports or other reasons).

VCIS will be updated, this change is not required in order to go live with this Warehousing version.

Flex will be enhanced and is required in order to go live and continue using Flex condition reporting with this Warehousing version.

Existing customers using the background service uploads for condition reports will continue to work the way they currently do.

 

Wiki Page - Modules Group | Condition Reporting

VW-6106

VW-6104

Fork truck integration

New Feature

6.2.0

Warehouse vehicles now have an “Operates from height” field to accompany the existing “Reaches location height”, this is used in new Flex changes

In addition to this, new location types have been introduced to separate high, mid level and low racks which can be used to split locations for when fork lifts are unable to access low levels.  There is a new Site Maintenance option ‘BP Group by Location Type’ which can be enabled and this will result in the printed bulk pick note having separate pages for each location type on the bulk pick, making it easier to allocate parts out to different pickers in the warehouse.

Wiki page - Maintenance Group | Warehouse Vehicle

 

VW-6356

BI enquiry 307 (diplomatic orders) - large volumes

Issue

6.1.4

When the diplomatic order type is used incorrectly for large volume despatches (which would not usually be allowed for this type), the 307 BI enquiry can error instead of outputting the results.

The output has been changed to only output orders going back as far as a year ago.

VSUP-23971

VW-6332

Picking - product duplicated on order

Issue

6.2.2

An order with the same product specified on it three times (once with a rotation) resulted in an invalid pick, where too much was taken from one of the available rotations.

 

VW-6305

Stock take - mandatory options

Issue

6.3.3

The stock take report was too strict with the mandatory options to produce the report, this has been loosened.

VSUP-24263

VW-6302

Pre advice - saving products slows

Issue

6.1.4

On high volume systems after many years of use, when creating new products from a Pre-Advice, each time the new product is saved it took progressively slower to return back to the Pre-Advice.

The cause was found to be a product audit, this process has been optimised along with improvements to the housekeeping routines to keep product saving as fast as possible.

VSUP-23342

VW-6196

Carrier integration - requesting additional consignments (pallet carriers)

Issue

6.1.4

When requesting 'Additional Consignments' for an already submitted consignment (for a pallet carrier delivery) the user was unable to change the 'Pieces type' (pallet types).

 

VW-6193

Carrier integration - customer setup for deliveries

Issue

6.1.4

Submitting a delivery order to a carrier incorrectly required the customer 'external carrier' setup to be completed, which should only have been required for collections.

 

VW-6203

Notifications

Improvement

6.3.1

A framework has been built for notifications to be sent and displayed to users when they need to be alerted to something.  This has initially been delivered for:

  • When rotation label reprint auditing is enabled and a label reprint has been requested or authorised

  • When a loss in store has been entered and requires confirmation

Users & groups to receive the notifications can be configured in the user maintenance screen and this can be set differently for each site, by default 'Administrators' have been set to receive all but this can be overridden as necessary.

Wiki Page - Configuration Group | Users

 

VW-6107

Shipment overview & management

Improvement

6.2.0

A new “Shipments” option has been added to the goods in (pre advice) menu allowing users to keep track of incoming shipments. 

Many new fields have been introduced including 4x custom fields (which customers can rename as per their requirements in the Admin > System settings screen).  The new fields introduced allow users to keep track of shipments from initial PO entry through to collection of the goods and arrival at the warehouse, users can maintain all of these in this screen where a spreadsheet output is also available (scheduling of this output is possible via Vision EDI

Changes have also been reflected in the pre advice screen which has allowed for the improvement of the “Receipting Header” with optional trade term & CWC fields which are used to default the lines.

 

Wiki Page - Shipments

VW-6210

VW-6106

Goods in - delivery types & condition reporting

Improvement

6.2.0

New delivery types have been introduced for use when receipting pre advices and these can now be used to default the setting of the “CR” flag against the lines (a new admin menu option has been added to allow these to be configured where you can also enable / disable the types).  The delivery type has been repositioned in the pre advice to make it more prominent. 

Similarly, product groups can now also be used to default the setting of the “CR” line flag.

The CR line flag is now editable, and a site setting controls whether lines with this ticked are forced to be located into a new “Condition Report” warehouse location type.

Amendments have been made to the check sheet and put away note to make the delivery type visible there, and the CR flag is also visible on the rotation labels.

These changes accompany the new condition reporting process introduced above

Finally the “Production Date” can be made mandatory at the pre advice stage, with a new product group setting, and a new “Env Monitor”field has been introduced in Receipting Details > Extra which can also be added as an optional column in the pre advice grids.

 

Wiki Page - Pre Advices System Group | Delivery Types

 

VW-5886

Deferment - VAT / EORI country

Improvement

6.1.1

Introduced the ability to define the country of the VAT registration within deferment maintenance, required for CDS.

VB-1170

VW-5784

Pre advice - PVA defaulting (by receipt type)

Improvement

6.0.0

Pre advices for imports (EC & non EC) will now default the PVA flag to ticked.

RFC-878

VW-5509

Stock take - historical file extracts

Improvement

5.6.11

When historical stock takes were introduced into Warehousing, changes were made to the PDF report to output the results from the Flex stock take (where discrepancies were noticed, or stock which was in the location physically but not on the system).

The same changes are now available for other output formats (CSV, XLSX, XML).

VSUP-18655

VW-5436

Carrier integration - support for new carriers & NI

Improvement

5.6.8

Changes to background communication with the carrier service to support even more carriers + consignments to Northern Ireland.

VLIVE-327

VW-5142

VL Product Code request - colour & type

Improvement

5.5.0

The new Liv-ex LWIN request service requires us to send the colour and type through instead of the “NULL” value that we have been sending until now.

Changes made to Warehousing to allow these values to be set prior to requesting an LWIN and ensure they are posted through to Liv-ex.

VLIVE-252

VW-5117

Pre advice - EDI LWIN

Improvement

5.4.5

For customers using the system product table who are also using EDI to submit their pre advices, in the pre advice screen, when the LWIN has already been sent in the product code field, the button to “Create” the product code directly has been made available.

 

VW-6206

Stock maintenance - performance

Design Change

6.3.0

The stock maintenance screen has been made more efficient with the introduction of new search filters, this will prevent searches in the screen from slowing the rest of the system.

 

VW-5642

Customs duty - calculation issue for '% vol/hl' commodities

Design Change

6.0.2

An issue was identified with the calculation of customs duty for '% vol/hl' commodities resulting in customs duty being 100x too little, users were having to enter the alcohol rate x100 in order to work around this.  This is no longer necessary, when systems are upgraded to this version any commodity codes using an alcohol rate of 50 will be reduced to 0.5.

 

VW-5399

Product & pre advice - Strength (ABV) validation

Design Change

4.3.0

In very rare circumstances the Strength ABV was not being validated when receipting a pre advice line / product, this has been tightened up and at the same time validation in the tax & commodity code maintenance screens now enforces strength validation when using LOA based duty rates.

 

VW-5264

Pick confirm - customer pick shortage email

Design Change

5.5.0

Improvements to the formatting and information displayed in the pick shortage email, this email will now be sent solely to the customer contacts with “Short Pick” ticked.

 

VW-6199

Carrier integration - service code expansion

Change

6.1.4

Carriers such as DHL require the full service code description to be sent instead of a code so the carrier service & additional service code field lengths have been increased.

 

VW-6370

High value certificate - blank

Bug

5.6.10

The certificate did not contain any merged data, all data fields were blank or zero (the letter however was merging data as expected).

VSUP-24083

VW-6361

Change location (location move) - FLEX DEVICE

Bug

6.3.4

If stock is left in location "FLEX DEVICE" the Warehousing screen did not allow the user to move it out when “Location ve” tab is used.

VSUP-24062

VW-6340

Product enquiry - time out

Bug

6.3.4

When searching with a customer code and site code with a large amount of stock records the enquiry was timing out.

 

VW-6335

BI enquiry 601 (SEED address list) - missing entries

Bug

6.1.4

This enquiry was not outputting entries if the destination type code was not set correctly.

VSUP-23793

VW-6330

Pre advice - EMCS receipt totals

Bug

6.2.2

When entering a shortage/excess on the EMCS screen the data was not committed. 

 

VW-6325

Transfer - dimensions not fixed

Bug

6.3.3

When transferring stock between customer accounts who do not use the “fixed dimensions on receipt” option, if the destination product code “singles per case” did not match the source customers product/stock, the pre advice quantities were set incorrectly.

VSUP-23637

VW-6319

Put away note - quantities

Bug

6.2.2

A small number of customers own put away notes output the wrong quantity when users specified (in advance) multiple locations to put the stock away into.

VSUP-23560

VW-6300

Pre advice - delivery / receipt type empty

Bug

6.1.4

Reports when receipting a Pre-Advice that an error was encountered and the Delivery Type / Receipt Type was set to empty and the user was unable to change it.

VSUP-23366

VW-6309

Despatch label - barcode

Bug

6.3.3

Despatch labels produced from Warehousing (or Flex) produced an unreadable barcode.

 

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