VW v6.4.0
- Alan Gilchrist
Release Date | 08/06/2022 |
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Other Application Requirements | VEDI v4.3 VS v1.7.2 VF v1.16 Recommended VCIS v4.2+ |
Warnings or Notices | The notification email previously sent to customers when pick confirming less than the ordered quantity will now be sent to customer contacts who have the notification enabled |
Issue key | Summary | Issue Type | Affects version | Description | Linked to |
VW-6347 | Rotation label - customer specific | Report | 6.3.0 | Customer rotation label updated to display single size to 3 decimal places but there is no facility to allow only 2 when it is a 2 digit number. | RFC-1030 |
VW-6276 | Delivery note - customer specific | Report | 6.1.4 | Adding the “Customer PO Ref” to a specific customer's “2018 by product” delivery note. | VSUP-23138 |
VW-6266 | Put away note - customer specific | Report | 6.3.0 | Modification of customer's own put away note report template to include information from the check sheet plus some other fields not previously displayed. | RFC-977 |
VW-6181 | BI enquiries - movement enquiry | Report | 6.3.0 | A new BI enquiry based on the stock audit report with the following additions/alterations :-
Including the following fields: # Site Code For each movement outwards the following fields if applicable # Excise Duty | RFC-983 |
VW-6101 | Capacity enquiry | Report | 6.2.0 | A new capacity enquiry has been introduced, outputting the capacities & fill levels at:
With the ability to extract to spreadsheet. |
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VW-6100 | Delivery notes - customer specific | Report | 6.2.0 | Creation of new customer delivery note layouts. | IMP-423 |
VW-6045 | Rotation label - customer specific | Report | 6.2.0 | Creation of a new customer rotation label. |
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VW-6280 | Ordering - pay duty & transfer (type Q) | New Feature | 6.3.0 | Introduction of order type Q which are “Pay Duty & Transfer” orders allowing the landing of stocks (with new rotations) into a new account but with duty being paid. This is a licensed option, existing customers wishing to use it must request it to be made available. | VW-5477 |
VW-6204 | Loss in store - confirmation control | New Feature | 6.3.1 | The ability to control the automatic processing of losses in store has been introduced with a new setting in Site Maintenance “Auto Confirm Losses”. By default customer systems will have this enabled so the process will continue to work the same way it always has after upgrading to this version. Changing the setting will result in a change to the process as follows. Losses recorded in Warehousing or Flex will have the stock moved to a virtual “STOCK LOSS PENDING” location, notifications can be sent to specific users / user groups when this happens to alert them that there are losses awaiting their confirmation. These notifications can be sent to different users / groups depending on the site the loss occurs at, these are configured in the User / Group Maintenance screen. Losses can then be confirmed in the existing loss in store screen where a new tab is available, only users part of a group with permission to confirm losses can access this. At this stage the loss can be cancelled (stock moved back to original location) or confirmed (stock quantities reduced & loss movements created, triggering a claim ticket in Vision Manager. The date the loss was originally logged becomes internal only, with the date its confirmed being the date known to customers. Customers are never informed of the loss (through Vision any app) prior to confirmation. Wiki page - Movements Group | Loss in Store | VEDI-1022 |
VW-6105 | Condition reporting - new process | New Feature | 6.2.0 | Introduction of a new “Condition Report Type” which is set when requesting / completing a condition report:
Customers must be setup with the types supported along with their respective charges in order to request, so changes have been made to Customer Maintenance to support this. When requesting, notes can also be provided detailing the customer's requirements. For requests initiated from a Pre Advice, the CR tickbox has been opened up to allow editing. The CR flag is now more visible, as it is included on the rotation label, put away note & check sheet, making it clearer for warehouse staff putting away the stock to know where it needs to be located. The system has been enhanced so that the request is created earlier in the process (stock no longer needs to be receipted for the request to be created), this will now take place as soon as the stock has been located in a “Condition Report” location, so goods arrive, located by the warehouse in the condition reporting booth and a request is immediately available to be actioned. Photos can now be taken and the report completed before the stock is receipted. With this the entire condition reporting screen has been updated and various other improvements made, including:
A new feature is also available which allows condition reported stock to be “re-rotated”, this needs to be enabled against the customer record beforehand. For customers with this enabled, rotations are re-rotated during condition reporting to separate the stock on to its own rotation, so the system provides a new rotation label when this occurs. Flex improvements made required the introduction of a new condition report “status” to assist with the management of outstanding condition report requests, so with this a new “Overview” screen has been created which is displayed as soon as the Condition Reporting screen is opened in Warehousing. The statuses help track where in the process each report is, from request being logged, to stock being collected, relabelled, awaiting return to the warehouse and completion. Until now the “Stock” navigation search results have never opened a screen, a screen is now available for stock results which helps users identify if stock has been “re-rotated”. Finally background improvements were made to the stock move processes to help provide better visibility of movements around the warehouse in future (for condition reports or other reasons). VCIS will be updated, this change is not required in order to go live with this Warehousing version. Flex will be enhanced and is required in order to go live and continue using Flex condition reporting with this Warehousing version. Existing customers using the background service uploads for condition reports will continue to work the way they currently do.
Wiki Page - Modules Group | Condition Reporting | VW-6106 |
VW-6104 | Fork truck integration | New Feature | 6.2.0 | Warehouse vehicles now have an “Operates from height” field to accompany the existing “Reaches location height”, this is used in new Flex changes In addition to this, new location types have been introduced to separate high, mid level and low racks which can be used to split locations for when fork lifts are unable to access low levels. There is a new Site Maintenance option ‘BP Group by Location Type’ which can be enabled and this will result in the printed bulk pick note having separate pages for each location type on the bulk pick, making it easier to allocate parts out to different pickers in the warehouse. Wiki page - Maintenance Group | Warehouse Vehicle |
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VW-6356 | BI enquiry 307 (diplomatic orders) - large volumes | Issue | 6.1.4 | When the diplomatic order type is used incorrectly for large volume despatches (which would not usually be allowed for this type), the 307 BI enquiry can error instead of outputting the results. The output has been changed to only output orders going back as far as a year ago. | VSUP-23971 |
VW-6332 | Picking - product duplicated on order | Issue | 6.2.2 | An order with the same product specified on it three times (once with a rotation) resulted in an invalid pick, where too much was taken from one of the available rotations. |
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VW-6305 | Stock take - mandatory options | Issue | 6.3.3 | The stock take report was too strict with the mandatory options to produce the report, this has been loosened. | VSUP-24263 |
VW-6302 | Pre advice - saving products slows | Issue | 6.1.4 | On high volume systems after many years of use, when creating new products from a Pre-Advice, each time the new product is saved it took progressively slower to return back to the Pre-Advice. The cause was found to be a product audit, this process has been optimised along with improvements to the housekeeping routines to keep product saving as fast as possible. | VSUP-23342 |
VW-6196 | Carrier integration - requesting additional consignments (pallet carriers) | Issue | 6.1.4 | When requesting 'Additional Consignments' for an already submitted consignment (for a pallet carrier delivery) the user was unable to change the 'Pieces type' (pallet types). |
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VW-6193 | Carrier integration - customer setup for deliveries | Issue | 6.1.4 | Submitting a delivery order to a carrier incorrectly required the customer 'external carrier' setup to be completed, which should only have been required for collections. |
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VW-6203 | Notifications | Improvement | 6.3.1 | A framework has been built for notifications to be sent and displayed to users when they need to be alerted to something. This has initially been delivered for:
Users & groups to receive the notifications can be configured in the user maintenance screen and this can be set differently for each site, by default 'Administrators' have been set to receive all but this can be overridden as necessary. Wiki Page - Configuration Group | Users |
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VW-6107 | Shipment overview & management | Improvement | 6.2.0 | A new “Shipments” option has been added to the goods in (pre advice) menu allowing users to keep track of incoming shipments. Many new fields have been introduced including 4x custom fields (which customers can rename as per their requirements in the Admin > System settings screen). The new fields introduced allow users to keep track of shipments from initial PO entry through to collection of the goods and arrival at the warehouse, users can maintain all of these in this screen where a spreadsheet output is also available (scheduling of this output is possible via Vision EDI Changes have also been reflected in the pre advice screen which has allowed for the improvement of the “Receipting Header” with optional trade term & CWC fields which are used to default the lines.
Wiki Page - Shipments | VW-6210 |
VW-6106 | Goods in - delivery types & condition reporting | Improvement | 6.2.0 | New delivery types have been introduced for use when receipting pre advices and these can now be used to default the setting of the “CR” flag against the lines (a new admin menu option has been added to allow these to be configured where you can also enable / disable the types). The delivery type has been repositioned in the pre advice to make it more prominent. Similarly, product groups can now also be used to default the setting of the “CR” line flag. The CR line flag is now editable, and a site setting controls whether lines with this ticked are forced to be located into a new “Condition Report” warehouse location type. Amendments have been made to the check sheet and put away note to make the delivery type visible there, and the CR flag is also visible on the rotation labels. These changes accompany the new condition reporting process introduced above Finally the “Production Date” can be made mandatory at the pre advice stage, with a new product group setting, and a new “Env Monitor”field has been introduced in Receipting Details > Extra which can also be added as an optional column in the pre advice grids.
Wiki Page - Pre Advices System Group | Delivery Types |
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VW-5886 | Deferment - VAT / EORI country | Improvement | 6.1.1 | Introduced the ability to define the country of the VAT registration within deferment maintenance, required for CDS. | VB-1170 |
VW-5784 | Pre advice - PVA defaulting (by receipt type) | Improvement | 6.0.0 | Pre advices for imports (EC & non EC) will now default the PVA flag to ticked. | RFC-878 |
VW-5509 | Stock take - historical file extracts | Improvement | 5.6.11 | When historical stock takes were introduced into Warehousing, changes were made to the PDF report to output the results from the Flex stock take (where discrepancies were noticed, or stock which was in the location physically but not on the system). The same changes are now available for other output formats (CSV, XLSX, XML). | VSUP-18655 |
VW-5436 | Carrier integration - support for new carriers & NI | Improvement | 5.6.8 | Changes to background communication with the carrier service to support even more carriers + consignments to Northern Ireland. | VLIVE-327 |
VW-5142 | VL Product Code request - colour & type | Improvement | 5.5.0 | The new Liv-ex LWIN request service requires us to send the colour and type through instead of the “NULL” value that we have been sending until now. Changes made to Warehousing to allow these values to be set prior to requesting an LWIN and ensure they are posted through to Liv-ex. | VLIVE-252 |
VW-5117 | Pre advice - EDI LWIN | Improvement | 5.4.5 | For customers using the system product table who are also using EDI to submit their pre advices, in the pre advice screen, when the LWIN has already been sent in the product code field, the button to “Create” the product code directly has been made available. |
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VW-6206 | Stock maintenance - performance | Design Change | 6.3.0 | The stock maintenance screen has been made more efficient with the introduction of new search filters, this will prevent searches in the screen from slowing the rest of the system. |
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VW-5642 | Customs duty - calculation issue for '% vol/hl' commodities | Design Change | 6.0.2 | An issue was identified with the calculation of customs duty for '% vol/hl' commodities resulting in customs duty being 100x too little, users were having to enter the alcohol rate x100 in order to work around this. This is no longer necessary, when systems are upgraded to this version any commodity codes using an alcohol rate of 50 will be reduced to 0.5. |
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VW-5399 | Product & pre advice - Strength (ABV) validation | Design Change | 4.3.0 | In very rare circumstances the Strength ABV was not being validated when receipting a pre advice line / product, this has been tightened up and at the same time validation in the tax & commodity code maintenance screens now enforces strength validation when using LOA based duty rates. |
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VW-5264 | Pick confirm - customer pick shortage email | Design Change | 5.5.0 | Improvements to the formatting and information displayed in the pick shortage email, this email will now be sent solely to the customer contacts with “Short Pick” ticked. |
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VW-6199 | Carrier integration - service code expansion | Change | 6.1.4 | Carriers such as DHL require the full service code description to be sent instead of a code so the carrier service & additional service code field lengths have been increased. |
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VW-6370 | High value certificate - blank | Bug | 5.6.10 | The certificate did not contain any merged data, all data fields were blank or zero (the letter however was merging data as expected). | VSUP-24083 |
VW-6361 | Change location (location move) - FLEX DEVICE | Bug | 6.3.4 | If stock is left in location "FLEX DEVICE" the Warehousing screen did not allow the user to move it out when “Location ve” tab is used. | VSUP-24062 |
VW-6340 | Product enquiry - time out | Bug | 6.3.4 | When searching with a customer code and site code with a large amount of stock records the enquiry was timing out. |
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VW-6335 | BI enquiry 601 (SEED address list) - missing entries | Bug | 6.1.4 | This enquiry was not outputting entries if the destination type code was not set correctly. | VSUP-23793 |
VW-6330 | Pre advice - EMCS receipt totals | Bug | 6.2.2 | When entering a shortage/excess on the EMCS screen the data was not committed. |
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VW-6325 | Transfer - dimensions not fixed | Bug | 6.3.3 | When transferring stock between customer accounts who do not use the “fixed dimensions on receipt” option, if the destination product code “singles per case” did not match the source customers product/stock, the pre advice quantities were set incorrectly. | VSUP-23637 |
VW-6319 | Put away note - quantities | Bug | 6.2.2 | A small number of customers own put away notes output the wrong quantity when users specified (in advance) multiple locations to put the stock away into. | VSUP-23560 |
VW-6300 | Pre advice - delivery / receipt type empty | Bug | 6.1.4 | Reports when receipting a Pre-Advice that an error was encountered and the Delivery Type / Receipt Type was set to empty and the user was unable to change it. | VSUP-23366 |
VW-6309 | Despatch label - barcode | Bug | 6.3.3 | Despatch labels produced from Warehousing (or Flex) produced an unreadable barcode. |
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