The system delivery address form is used to store addresses for specific order types where you have to use a saved system address. For example, customs movements of goods to another approved facility.
The system delivery address ensures that you set up the delivery point with the correct details required to complete all the paperwork on the appropriate forms for electronic submission.
We will be changing the ability to use a manually entered address for these types of goods and enforce the use of the system delivery address for all of these types of orders.
The System Delivery Address is there to ensure that
The address is approved by the government authorities.
The authorisations for the types of goods are all correct.
The correct information is entered into the sales/withdrawal order for the goods.
This applied to the following orders:
Codes | Types | What should be stored |
|---|---|---|
U, K | Within GB or NI | The warehouse keeper information for the receiving warehouse. This will always be the delivery to point on the order with the consignee being WHO the goods are destined for. |
E, X | Exports outside the UK | The shipper / exporter - at the point of export (so this is a GB address) it is also the person responsible for the discharge of the ARC, the consignee information on the order should be WHO the goods are destined for. |
Codes explained here → https://visionsoftware.atlassian.net/wiki/spaces/VEDI/pages/934085044/SO+Code+Lists#B---Customs-Warehouse-Order-Codes-(HD2)
On this page:
Main Form Page
Remember to tick the “In Use?” checkbox on the top right. Otherwise, you will not be able to use this on an order.
When entering a sales order to a delivery point which needs to use the system address table, it is easier if the “Del Pt Account Ref” used is something obvious and deliberate, this will allow you to just enter the code without having to look up the address using F11.
The system delivery address stores vital information on what products a delivery point is allowed to accept, so you can not just enter an address into the system manually.
Address Tab
This contains the basic delivery address of where the delivery will be intended to make. There are additional fields here which allow the entry of other information which will be loaded onto the orders address form at the time of the order. e.g. Instructions, Contact name, and delivery times.
Delivery Name, Address line 1, Town, Postcode, and Country are mandatory on this page.
Our Transport Reg → This option will default the vehicle registration on an order when the delivery address is used. This is not in accordance with HMRC rules and you should ensure that the EMCS entry is sent with the correct first vehicle registration, use of this is at your own risk. However, some warehouses use shunting vehicles and this is generally the normal use of this field.
Vision Warehouse Transfer (Receiving Whse)
If the receiving warehouse also uses Vision then you can transmit an electronic notification of the goods you are sending under bond by using the Vision Warehouse Transfer (Receiving Warehouse) section, it requires the following information :
Is this warehouse using Vision Warehousing - ticked
Receiving warehouse VW Site code - this will be a two-digit code
Vision EDI email - this is the email address to which you will send this advice and is the EDI service of the remote warehouse.
This will generate an Intra Vision Purchase Order Notification which will be sent to the remote warehouse and loaded into their system, if the receiving customer account is known then it will load fully into the system otherwise the receiving warehouse will have to add the customer code at the point of saving to their system
If you want the other warehouse to send YOU the inter warehouse purchase order then they need to setup the feature above at their end, you need to speak to the other warehouse directly to arrange this.
HMRC Tab
The HMRC tab on the form allows you to configure this address point for use as an under bond delivery point, not all fields are required for all types of orders so a table below shows each field and what you should enter into that field.
Whilst this is not the UK document this is a great source document for information on the completion of the fields IE Revenue Services EMCS Trader Guide
The UK document to help in completion is found here
Commodity Categories Tab
This specifies which commodity groups this delivery address is allowed to handle.
You need to update the types of commodities that this delivery point is allowed to accept.
Your commodity codes each have a group set against them, this group is shown above, for example, Wine commodity codes all are within the groups W200 and W300. By ticking this group it will allow you to place goods onto the delivery for this type of product. The previous tab where you can perform the web lookup takes you to a page which shows which commodities can be selected for the particular warehouse.
For further information on Commodity Categories please see the following link: https://www.gov.uk/government/publications/excise-movement-control-system-how-to-complete-an-electronic-administrative-document/excise-movement-control-system-how-to-complete-an-electronic-administrative-document
Note: You can click Ctrl+F and type ‘Excise Product Code’ in the search field to find it easier.