Common Icons

What is Flex?

• Flex is an additional module that you can use in the Warehouse, designed to provide you with a flexible workforce who can be on the operations floor or at a desk.
  
  

• It is also a valuable addition to any Warehouse operation allowing you to remove the need and un-reliability of paper within the Warehouse.

  • The application was designed and written on a platform that allows maximum exposure without the need to purchase complicated and expensive RF devices.

• Flex has also been written to work whilst outside the coverage of the network and when a WIFI signal is then found, it will connect and upload or download the information as required.

  • This allows most Warehouse operations to be carried out even when there is no signal in a dark corner of the Warehouse.

  • There are also some functions within the application which DO require a live connection to be able to retrieve the information you asked for, this is generally limited to instant enquiries and live information you may require.
     

• The MAIN MENU option below explains each of the Menu options in more detail and information about the functionality these provide.
  
   

• Operating System - Android OS for use on smartphones or tablets.
  
  

• Released - December 2016
  
  
  

Click the following link to skip this generic sections and go directly to the Menus and Screens sections:

Jump directly to the Flex Main Menu section..

 

Functionality:

• All the functionality below is also provided in the main Vision WMS solutions (in addition to being within Flex).
   

• Only the Picking section was within the original FLEX LITE application which was built using WindowsCE.
  
   

Key Areas:

• Goods Inwards

  • Operational.

    • Goods Arriving - Arrived - Departed.

    • Check and Update the goods inwards records.

      • Produce Check Sheet.

      • Produce Rotation Labels.

    • Put away the stocks in the warehouse locations.

      • Scan the rotation barcode.

      • Scan the location barcode.

      • Multiple location put away for more than one receipt at the same time.

    • Manufacturing put away.
       

  • Searching.

    • Find a Pre-Advice.

    • Outstanding goods to Put Away.
       

  •  All the functionality from the GOODS IN → Warehouse Receipts from Vision WMS.
     

  • Coming Soon.

    • Ability to take photographs using the Flex system to store against stock received.
      
      

• Stock Management

  • Stock Take.

    • Download a Stock Take.

    • Perform a count and record the results.

    • Upload the results to Vision.

    • Produce an exception report.

    • Record Stock Take records for each Rotation record.

    • Ability to perform blind Stock Takes.
       

  • Loss in Store - Ability to record a Loss In Store.

    • Record the Loss.

    • Reason Code.
       

• Live Enquiries

  • This performs 3 types of enquiries, as the name suggests this needs to have an online connection to make these queries on the main system.

    • Rotation Enquiry - provide the Rotation number and this will show the Rotation and its movements.

    • Location Enquiry - Provide the Location name will show what is in the Location.

    • Order Enquiry - provide either the Order Unique Identification (OUID) or the Customer Document Reference.
       

• Location Movement

  • Moving Stock around the warehouse. Whilst this does not require a live connection this is an important priority update item as we need to know where the Stock is.

    • Location - Pick up the Rotations you want to move from a Location or multiple Locations.

    • All Stock is moved into a TEMPORARY Location whilst the move takes place.

    • Locations Drop - You can select the Rotations you are moving and place them into a new Location or multiple Locations.
      
      

• Stock Conditions.

  • Mobile Condition Reporting options.

    • Search condition reporting outstanding items.

    • Add new items which you are reporting on.

    • Use the inbuilt camera to take images of the rotations.

    • Uploads to the main system.
       

• Warehouse Picking

  • Warehouse Options for Picking.

    • Select next order.

    • Utilises order priority.

    • Select nearest Order.

      • Requires Location technology.

  • Select specific Order.
     

  • Select Bulk Pick.

    • Multiple pickers on same Bulk Pick possible.

    • Record where the Pallet has been left.

  • Picking Interface.

    • Manual Over-ride is possible.

    • Voice commands are possible.

    • Scan the Location to confirm the Location and be told which Rotation.

    • Scan the Rotation to be told the quantity to Pick.

    • Confirm the quantity you have Picked.

    • Produce a printed Delivery label.

  • Warehouse Confirm Pick.

    • Confirm Pick Stock.

    • Ability to edit quantities.

  • Ability to Print delivery labels form the device for both single picks and bulk picks.
     

• RePick from Bulk Pick

  • Bulk / Group Pick Breakdown to Single orders.

    • Utilises the record of where the Picked Bulk items have been left.

    • Provides order by order re-Picking information.
       

• Collections from Warehouse

  • New Feature for Vision v5 (Collections will no longer be sent into Distribution system).

    • Review all Collections awaiting Pickup.

  • Ability to sign one or multiple Locations.

    • Picks Up Driver name and registration.

    • Stores date and time.

    • Stored electronic signature.
       

  • Ability to print this and send to the customer using the existing system.
    
     

Icon Key:

• A key and brief description of the Icons you may encounter whilst using Flex.
  
  

• This symbol indicates that the required Menu option you are about to use requires a connection to the network in order to perform this action.
  
  
  

• This button will only appear on the login screen and the home menu.

  • Pressing this from either of the screens will allow you to edit the server address, view the device ID, or upload the database to support for investigation.
    
    
    

•  This button will log you out of the application, if used from the Main Menu it will close the app, and return you to the devices home screen.
  
  
  

• The button will take you back to the Main Menu and will appear on the top left part of most screens.
  
  
  

• This button will only appear on the Stock Take Location screen.

  • It will be used only for changing the Location from the chosen Warehouse on the Stock Take download screen.

• This button will appear when you are able to go back to a previous page, and clicking this will return you to the screen you were on previously.
  
  
  
  

• This button will take you to the User Profile screen where you will be able to select the Site Code, the Warehouse's within the chosen Site which can be used, the printer's to use for Rotation labels, Despatch Labels & Collections. Also you can change Picking Setting.

  • This button is only accessible from the main menu.
    
     

• This button will appear on the main menu if at some point the device loses connection to the internet while trying to submit information to the database. Clicking this will take you to the Awaiting upload screen.