En-Primeur (Advanced)

En Primeur Sales Orders allow you to sell (and invoice) Stock Underbond to your Customers against Purchase Orders where the Supplier has not yet delivered the goods.

• You will invoice your Customers for the cost of the goods, deferring payment of any Duty and VAT until the goods are delivered.

  • The goods are often not available for some time (sometimes years) after you process the Order and invoice your Customer. 

• First enter an En Primeur Campaign (or Price List).

  • Set up a Price List Group (usually called En Primeur).

  • Setting up Price Lists within this group (the En Primeur flag must be checked, the list is Live and the Dates are valid for the Stock you wish to use).

• Once an En Primeur Campaign has been set up, enter En Primeur Purchase Orders for the Products on the Price List.

  • You will need to set up one Purchase Order for each Producer/Supplier from whom you have an allocation for this Campaign.

  • The total Stock on the Purchase Orders should match your allocation from the Suppliers.

• Create an  En Primeur Sales Order

  • Select a Campaign for the Sales Order. 

  • You will only be able to enter Products which are on this Campaign and total quantities of the Products up to the total quantities on the Purchase Orders.

• Once an En Primeur Sales Order has been entered it will be available in the SOP (Sales Order Processing) screen. See the SOP Documents - SO Acknowledgements Tab page for more information.

  • You invoice the Sales Order immediately (without waiting for the Goods to arrive).

    • As this will always be Underbond the Duty and VAT will not be invoiced until the Stock is delivered. 

    • See the En Primeur Sales Order - Invoicing Tab  page for more information. 

• When the Stock becomes available and is receipted (landed) in your Warehouse you will receive a Goods Received Note from your Warehouse (if you use Vision Commerce's Overnight Files functionality and your Warehouse supports it)

  • If your Warehouse does not support Overnight Files or you do not want to use it you will need to manually receipt (land) the stock against the Purchase Orders.

• Once the Stock has been mark as receipted against the Purchase Order go to the Allocate En Primeur Orders screen allocate the Stock against the Sales Order(s) either fully or partially and Commit.

  • You will be able to submit a file to your Warehouse (if your Warehouse supports this functionality) and have the goods delivered to your Customer.

• Once the Stock has then been Picked and delivered you will received a Orders Processed file from your Warehouse (if your Warehouse supports this functionality) and you can mark the stock as delivered via the Deliver Orders screen.

• Once the Sales Order shows the goods as having been deleted you raise the outstanding Duty and VAT invoice.

  • See the En Primeur Sales Order - Invoicing Tab page for more information about raising the Duty and VAT invoice.  

• Credit Notes be raised against  the Stock once it has been Invoiced, without creating a VAT or Duty Credit note.

• The VAT and Duty can only be Credited after the goods have been delivered and the Duty and VAT invoice raised.

  • See the  Invoice and Credit En Primeur Sales Orders page for more information.